This back-end developer offer letter format lets an employer make a written offer to a selected back-end developer candidate, with terms on APIs, data security and on-call support. HR issues it after the final interview and salary approval, before the joining date, and the candidate signs a copy to accept.
With reference to your application and the subsequent discussions, we are pleased to offer you the position of Back-End Developer in the Engineering department of [Company Name] at [Work Location], reporting to [Reporting Manager]. We request you to join on or before [Date of Joining]. The role includes participation in the production on-call roster as per team policy.
1. Key Responsibilities
Design and build scalable APIs and microservices
Model data and optimise database performance
Implement authentication, authorisation and data-protection controls
Monitor services and participate in on-call support as per roster
Document APIs and support integration with front-end and partner teams
2. Compensation (CTC Breakup)
Your annual Cost to Company will be ₹[CTC], structured as below. Statutory deductions such as employee PF (12% of basic, subject to applicable wage ceiling rules), ESI if eligible, professional tax and income tax will be made as per law.
Component
Monthly (₹)
Annual (₹)
Basic Salary
[Basic Salary]
[Amount]
House Rent Allowance (HRA)
[HRA]
[Amount]
Special Allowance
[Amount]
[Amount]
On-Call Allowance (as per policy)
[Amount]
[Amount]
Employer PF Contribution
[Amount]
[Amount]
Gratuity (as per law)
—
[Amount]
Total Cost to Company (CTC)
[Amount]
[CTC]
3. Probation and Notice Period
You will be on probation for 6 months from your date of joining. On satisfactory review, you will be confirmed in writing; the company may extend probation if needed. During probation, either party may end employment with [Notice Period] notice; after confirmation, the notice period will be 60 days or salary in lieu, as per company policy.
4. Intellectual Property, Confidentiality and Acceptable Use
All source code, designs, documentation, inventions and other work product you create in the course of employment as a Back-End Developer shall belong exclusively to [Company Name], and you agree to sign any documents needed to record this assignment. You shall keep client data, credentials and proprietary information strictly confidential during and after employment, use company systems, repositories and licensed tools only for authorised purposes, and shall not install unlicensed software or copy company code to personal devices or public repositories.
5. General Terms
Working hours, leave and holidays will be as per company policy and the applicable Shops & Establishments / factory rules.
The company follows a zero-tolerance policy on sexual harassment in line with the POSH Act 2013.
This offer is subject to satisfactory verification of your documents, references and declarations.
You may be transferred to any department, location or group company as per business needs.
6. Documents to Submit on Joining
Degree certificates and mark sheets
Relieving letter and last three months' salary slips from previous employer (if any)
PAN card copy
Aadhaar (last 4 digits / masked copy)
Bank account details / cancelled cheque
UAN (if previously employed)
Previous employer relieving letter
Please sign and return a copy of this letter by [Date] as your acceptance. If not accepted by then, this offer will lapse. We look forward to welcoming you to [Company Name].
Yours sincerely,
For [Company Name] [Authorised Signatory] [Designation]
Back-end developer-specific duties, so probation reviews have a clear benchmark
CTC breakup with Basic, HRA, allowances and employer PF, so the candidate can estimate in-hand pay
6-month probation and 60 days notice period, which set exit expectations
Intellectual Property, Confidentiality and Acceptable Use clause worded for the role
POSH and general service terms referencing company policy
Joining documents checklist with masked Aadhaar and UAN
Acceptance deadline and signature block for both parties
When to use it
Hiring server-side engineers for fintech, SaaS or e-commerce platforms
Roles with production on-call responsibility
Converting a verbal back-end developer offer into written terms before the candidate resigns elsewhere
How to customise this template
1Replace all square-bracket placeholders with candidate, company and salary details.
2Edit the duty list to match your actual back-end developer job description.
3Fill the CTC table from your approved salary structure and check that totals add up.
4Adjust probation and notice to match your HR policy.
5Print on company letterhead, sign and share a scanned copy or e-signed PDF.
HR tips
If on-call is expected, mention the roster and allowance policy.
Remind the candidate that access to production data is logged and restricted.
Send the offer only after internal salary approval to avoid revisions after release.
This template is a starting point. Review it against applicable labour laws, the Labour Codes and state rules as notified, your standing orders and policies, and consult a legal adviser where needed.
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Subject: Offer of Employment – Full Stack Developer
Dear [Candidate Name],
With reference to your application and the subsequent discussions, we are pleased to offer you the position of Full Stack Developer in the Engineering department of [Company Name] at [Work Location], reporting to [Reporting Manager]. We request you to join on or before [Date of Joining]. You will work primarily on the [Tech Stack] stack across client-facing and server-side code.
1. Key Responsibilities
Build responsive front-end interfaces and the APIs and services behind them
Design database schemas and write efficient queries
Integrate third-party services, payment gateways and APIs
Deploy and monitor applications in coordination with DevOps
Write unit and integration tests for the features you build
Subject: Offer of Employment – Front-End Developer
Dear [Candidate Name],
With reference to your application and the subsequent discussions, we are pleased to offer you the position of Front-End Developer in the Engineering department of [Company Name] at [Work Location], reporting to [Reporting Manager]. We request you to join on or before [Date of Joining]. You will convert approved designs into production-ready interfaces for our web products.
1. Key Responsibilities
Convert UI/UX designs into responsive, accessible web pages
Build reusable components using HTML, CSS and JavaScript frameworks
Optimise pages for speed, SEO and cross-browser compatibility
With reference to your application and the subsequent discussions, we are pleased to offer you the position of Java Developer in the Engineering department of [Company Name] at [Work Location], reporting to [Reporting Manager]. We request you to join on or before [Date of Joining]. You may be deputed to client locations, where client rules will also apply to you.
1. Key Responsibilities
Develop applications using Java, Spring Boot and related frameworks
Build and maintain RESTful services and microservices
Write JUnit tests and maintain code quality standards
Work with SQL / NoSQL databases and messaging systems
With reference to your application and the subsequent discussions, we are pleased to offer you the position of Python Developer in the Engineering department of [Company Name] at [Work Location], reporting to [Reporting Manager]. We request you to join on or before [Date of Joining]. Use of open-source libraries must follow the company's licence-review process.
1. Key Responsibilities
Develop applications and services using Python with Django, FastAPI or Flask
Write scripts for automation, data processing and integrations
Write tests and maintain code quality using linters and reviews
With reference to your application and the subsequent discussions, we are pleased to offer you the position of .NET Developer in the Engineering department of [Company Name] at [Work Location], reporting to [Reporting Manager]. We request you to join on or before [Date of Joining]. Your work will include both new development and maintenance of existing .NET applications.
1. Key Responsibilities
Develop applications using C#, ASP.NET Core and the .NET ecosystem
Build Web APIs and integrate with SQL Server databases
Maintain and upgrade legacy .NET Framework applications
With reference to your application and the subsequent discussions, we are pleased to offer you the position of PHP Developer in the Web Development department of [Company Name] at [Work Location], reporting to [Reporting Manager]. We request you to join on or before [Date of Joining]. Client hosting and admin credentials shared with you must never be stored on personal devices.
1. Key Responsibilities
Develop and maintain websites and web apps using PHP, Laravel and MySQL
Customise WordPress themes and plugins for client projects
Integrate payment gateways and third-party APIs
Manage hosting deployments, backups and basic server tasks
Fix bugs and handle client change requests within timelines
With reference to your application and the subsequent discussions, we are pleased to offer you the position of React Developer in the Engineering department of [Company Name] at [Work Location], reporting to [Reporting Manager]. We request you to join on or before [Date of Joining]. You will be part of the web team building our React and Next.js applications.
1. Key Responsibilities
Build web applications using React, Next.js and TypeScript
Manage application state using Redux, Zustand or Context as appropriate
Write component tests and maintain design-system components
Optimise rendering performance and Core Web Vitals
Integrate with APIs and handle authentication flows
With reference to your application and the subsequent discussions, we are pleased to offer you the position of Angular Developer in the Engineering department of [Company Name] at [Work Location], reporting to [Reporting Manager]. We request you to join on or before [Date of Joining]. Your assignments may include version upgrades and refactoring of existing Angular applications.
1. Key Responsibilities
Develop enterprise front-end applications using Angular and TypeScript
Build reusable modules, services and RxJS-based data flows