Offer Letter Format for Contract Employee

OFFER LETTER

Ref. No.:

[Reference Number]

Date:

[Date]

To,
[Candidate Name]
[Candidate Address]

Subject: Offer of Fixed-Term Engagement – Contract Employee

Dear [Candidate Name],

With reference to your application and the subsequent discussions, we are pleased to offer you the position of Contract Employee in the [Department] department of [Company Name] at [Work Location], reporting to [Reporting Manager]. We request you to join on or before [Date of Joining]. You will work as [Designation] on a fixed-term basis for the project described below.

1. Key Responsibilities

• Perform the duties of [Designation] for the contract period
• Follow company policies and reporting lines
• Complete deliverables agreed in the scope of work
• Maintain confidentiality of company information
• Hand over work and assets at the end of the contract

2. Compensation (CTC Breakup)

Your annual Cost to Company will be ₹[CTC], structured as below. Statutory deductions such as employee PF (12% of basic, subject to applicable wage ceiling rules), ESI if eligible, professional tax and income tax will be made as per law.

3. Term of Engagement

This engagement is for a fixed term from [Date of Joining] to [Last Working Day] and will end automatically on that date unless extended in writing. During the term, either party may terminate it by giving 15 days' written notice or remuneration in lieu. Statutory benefits such as PF and ESI will apply where you are eligible.

4. Confidentiality and Conduct

In your role as a Contract Employee, you will have access to customer lists, pricing, vendor terms, business plans and employee information. You shall keep all such information confidential during and after your employment, use it only for the company's business, return all documents and devices on separation, and shall not solicit the company's customers or employees for a competing business in a manner that misuses this information.

5. General Terms

1. Working hours, leave and holidays will be as per company policy and the applicable Shops & Establishments / factory rules.
2. The company follows a zero-tolerance policy on sexual harassment in line with the POSH Act 2013.
3. This offer is subject to satisfactory verification of your documents, references and declarations.
4. You may be transferred to any department, location or group company as per business needs.

6. Documents to Submit on Joining

• Educational qualification certificates
• Relieving letter and salary slips from previous employer (if any)
• PAN card copy
• Aadhaar (last 4 digits / masked copy)
• Bank account details / cancelled cheque
• UAN (if previously employed)
• Two passport-size photographs

Please sign and return a copy of this letter by [Date] as your acceptance. If not accepted by then, this offer will lapse. We look forward to welcoming you to [Company Name].

Yours sincerely,