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Free certificate template · Word

Long Service Award Certificate

A long service award certificate honours employees who complete a major tenure milestone such as 10, 15, 20 or 25 years with the company. It is presented by top management, often at the annual day, along with a memento or gift.

  • Editable Word (.docx)
  • Made for India
  • 13 fill-in fields highlighted
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Preview of the certificate

[Highlighted] = fill in
[Company Logo][Company Name]

LONG SERVICE AWARD

Certificate No.:
[Reference Number]
Date of Joining:
[Date of Joining]
Milestone:
[Number] Years of Service

[Company Name]

This is to certify and honour

[Employee Name]

[Designation], [Department], [Work Location]

for completing [Number] years of loyal and dedicated service with [Company Name] since [Date of Joining]. Over these years, [Employee Name] has [citation, e.g. grown from a trainee to a trusted leader of the dispatch team and helped build many of the systems we rely on today].

We are deeply grateful for your commitment and the trust you have placed in this organisation. Please accept this certificate along with [memento] as a token of our appreciation.

Presented on [Date] at [Work Location].

[Authorised Signatory]
Managing Director
[HR Name]
Head – Human Resources

What this template includes

  • Number of years completed, displayed prominently
  • Date of joining and milestone date
  • Words of gratitude for loyalty and contribution
  • Optional mention of the memento
  • MD or Director signature
  • HR head signature and certificate number

When to use it

  • Employees completing 10, 15, 20 or 25 years of continuous service
  • Annual day ceremonies honouring loyal staff
  • Founder-led companies thanking early employees
  • Plants and banks with long-tenured workforces

How to customise this template

  1. 1Verify the date of joining and continuous service in HR records
  2. 2Change the years figure for each milestone tier
  3. 3Mention the memento (e.g. silver coin, watch) if presented
  4. 4Invite family members to the ceremony where practical
  5. 5Use a different border colour per milestone tier

HR tips

  • Count continuous service carefully, including transfers within the group
  • Do not confuse this with gratuity eligibility; it is recognition only
  • Have the senior-most leader present the award personally
  • Share a short story of the employee's journey at the ceremony

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Frequently asked questions

What milestones qualify for a long service award?+

Most Indian companies recognise 10, 15, 20 and 25 years, while some start at 5 years. Define the tiers in your rewards policy.

Is a long service award gift taxable?+

Gifts and awards from an employer may be taxable as perquisites depending on value and type. Check the treatment with your payroll or tax adviser.

What is the difference between long service and service anniversary certificates?+

A service anniversary certificate can mark any work anniversary, while a long service award is a more formal honour for major milestones like 10 or 25 years.