Onboarding Policy

HR POLICY MANUAL

Company:

[Company Name]

Document No.:

[Reference Number]

Version:

[Version Number]

Effective Date:

[Date]

Policy Owner:

[HR Name], Human Resources

Approved By:

[Authorised Signatory]

Chapter 1: Introduction

1.1 Purpose: This manual sets out the human resource policies, procedures and practices of [Company Name] so that employees are treated fairly and consistently and the company complies with applicable labour laws.
1.2 Scope: It applies to all employees on the company's rolls at all offices, plants and sites, including [Work Location]. Consultants, trainees and contract workers are covered where expressly stated.
1.3 Precedence: Where this manual conflicts with any law, certified standing order or individual appointment letter, the law and then the more favourable term for the employee will apply.

Chapter 2: Definitions

• Company: [Company Name] and its branches.
• Employee: any person employed on the company's rolls on a permanent, probationary or fixed-term basis.
• Reporting Manager: the person to whom an employee reports as per the organisation chart.
• HR: the Human Resources department or the person designated to perform the HR function.
• Wages / Basic Salary: as defined in the employee's appointment letter and applicable law.

Chapter 3: Employment

LEAVE POLICY

Company:

[Company Name]

Policy No.:

[Reference Number]

Effective Date:

[Date]

Version:

[Version]

1. Purpose

This policy sets out the types of leave available to employees of [Company Name], how leave is earned, applied for and approved, and how unused leave is treated, so that employees can rest and attend to personal needs while business continuity is maintained.

2. Scope

This policy applies to all employees on the rolls of the company at all locations, including probationers, unless their appointment letter states otherwise. Where state laws, standing orders or settlements provide more favourable terms, those terms will prevail.

3. Definitions

ATTENDANCE POLICY

Company:

[Company Name]

Policy No.:

[Reference Number]

Effective Date:

[Date]

Version:

[1.0]

Owner:

Human Resources

1. Purpose

This policy sets out how attendance is recorded at [Company Name], what is expected of employees regarding punctuality and absence, and how attendance issues will be handled fairly and consistently.

2. Scope

It applies to all employees on the company's rolls at all locations, including probationers and fixed-term employees. Contract workers follow this policy as applied by their contractor and site rules.

3. Definitions

WORKING HOURS POLICY

Company:

[Company Name]

Effective Date:

[Date]

Applies to:

All employees at [Work Location]

1. Purpose

To set clear, lawful working hours that support productivity, employee health and work-life balance.

2. Scope

This policy covers all employees. Shift-based employees also follow the Shift Timing Policy.

3. Standard Hours

OVERTIME POLICY

Policy No.:

[Reference Number]

Version:

[Version Number]

Effective Date:

[Date]

Policy Owner:

Human Resources

1. Purpose

This policy sets the rules for approving, recording and paying overtime (OT) at [Company Name] so that extra work is planned, fairly compensated and kept within legal and safe limits.

2. Scope

It applies to all employees and workers at [Work Location] whose role and wage level make them eligible for overtime under applicable law. Employees in managerial, supervisory or administrative grades [Grade List] are not paid OT but may receive compensatory off as set out in clause 4.6.

3. Definitions

WORK-FROM-HOME POLICY

Policy No.:

[Reference Number]

Version:

[Version Number]

Effective Date:

[Date]

Policy Owner:

Human Resources

1. Purpose

[Company Name] is an office-first organisation. This policy allows employees to work from their residence on an occasional basis while ensuring business continuity, availability and protection of company information.

2. Scope

It applies to confirmed employees at [Work Location] whose work can be done remotely. Roles requiring physical presence, such as reception, facilities, plant and field service, are excluded. This policy does not cover permanent remote or hybrid arrangements, which are governed by separate policies.

3. Definitions

REMOTE WORK POLICY

Policy No.:

[Reference Number]

Version:

[Version Number]

Effective Date:

[Date]

Policy Owner:

Human Resources

1. Purpose

This policy sets out the terms on which [Company Name] engages employees who work permanently from a location other than a company office, so that remote employees are productive, connected, secure and treated equally with office-based colleagues.

2. Scope

It applies to employees whose appointment letter or a written amendment designates them as 'Remote', with a specified Remote Work Location in India. Occasional work from home and hybrid arrangements are covered by separate policies.

3. Definitions

HYBRID WORK POLICY

Policy No.:

[Reference Number]

Version:

[Version Number]

Effective Date:

[Date]

Policy Owner:

Human Resources

1. Purpose

[Company Name] follows a hybrid model that combines in-person collaboration with focused remote work. This policy sets a clear, common rhythm so teams get the benefit of both.

2. Scope

It applies to all employees in hybrid-eligible roles at [Work Location]. Roles marked 'on-site' (facilities, reception, labs, plant) and roles designated 'remote' are excluded.

3. Definitions