Free policy template · Word

Work-from-Home Policy

A work-from-home (WFH) policy sets the rules for office-based employees who occasionally work from their residence — for a sick child, a plumber visit, bad weather or a focused-work day. HR issues it so managers approve WFH days consistently and employees know the availability and security expectations.

Editable Word (.docx)
Made for India
13 fill-in fields highlighted
Free, no sign-up

Download Word (.docx) — free

Preview of the policy

[Highlighted] = fill in

[Company Logo][Company Name]

WORK-FROM-HOME POLICY

Policy No.:: [Reference Number]
Version:: [Version Number]
Effective Date:: [Date]
Policy Owner:: Human Resources

1. Purpose

[Company Name] is an office-first organisation. This policy allows employees to work from their residence on an occasional basis while ensuring business continuity, availability and protection of company information.

2. Scope

It applies to confirmed employees at [Work Location] whose work can be done remotely. Roles requiring physical presence, such as reception, facilities, plant and field service, are excluded. This policy does not cover permanent remote or hybrid arrangements, which are governed by separate policies.

3. Definitions

WFH day: an approved working day on which the employee works from their registered residential address.
Core hours: [Start Time] to [End Time], during which the employee must be reachable.
Company-declared WFH: a day on which management directs employees to work from home due to an emergency.

4. Policy

Employees may avail up to [Number] WFH days per month after completing [Number] months of service. Unused days lapse.
WFH is a privilege granted on business need and not an entitlement.
The employee must be logged in, reachable on phone and chat, and attend scheduled calls during core hours.
Work must be done from the registered address within India unless approved otherwise in writing.
WFH may not be combined with leave to extend holidays without the Reporting Manager's approval.
During company-declared WFH days, all eligible employees work from home and the cap does not apply.

5. Procedure

Apply in [HRMS / email] at least [Number] working day(s) in advance; for emergencies, inform the manager before core hours begin.
The Reporting Manager approves or declines with reasons.
At the end of the day, share a brief update of work completed if requested.
Attendance is marked 'WFH' automatically on approval.

6. Responsibilities

Employee: maintain a quiet workspace, stable internet, and follow data security rules — lock the screen, do not let family members use the company laptop, and avoid public Wi-Fi without VPN.
Reporting Manager: approve fairly, monitor deliverables and track usage.
HR: monitor monthly WFH data and address misuse.
IT: provide VPN access and remote support.

7. Non-compliance

Being unreachable during core hours without reason, working from an unapproved location or breaching data security may lead to withdrawal of WFH privileges and, for repeated or serious cases, action under the Disciplinary Policy.

8. Review & Approval

HR will review this policy annually based on usage data and feedback.

Approved by
[Authorised Signatory]
[Designation]
Date: [Date]

Acknowledged by
[Employee Name]
Employee ID: [Employee ID]

Download Word (.docx) — free

What this template includes

Eligibility — which roles can do WFH and after how many months of service
Monthly cap of [Number] WFH days — keeps the office as the default place of work
Request and approval steps via HRMS — creates a fair, auditable record
Core availability hours — colleagues know when they can reach you
Security rules for home Wi-Fi, screen lock and family members — protects company data
Company-declared WFH days — for emergencies such as floods or strikes

When to use it

Your team is office-based but employees often ask for an odd WFH day
Managers approve WFH differently and others complain of favouritism
Monsoon flooding, transport strikes or pollution days force short-notice WFH
You want to cap WFH days per month without moving to a hybrid model

How to customise this template

1Set the WFH day cap and minimum service period
2List roles that cannot work from home (front desk, plant, field service)
3Insert your HRMS or email approval route and notice period for requests
4Link the clause on data security to your IT Acceptable Use Policy
5Decide whether WFH is allowed during notice period or probation

HR tips

Judge WFH days by output, not by how quickly someone replies on chat
Do not let unused WFH days carry forward — it turns into an entitlement
Record WFH in attendance as 'WFH', not as leave or absence
Be clear that WFH is not a substitute for sick leave or child care

This WFH template is a starting point. Check it against your appointment letters, any applicable standing orders and state rules, and take legal advice before linking WFH misuse to disciplinary action.

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

Post a job free See plans

Post in 5 minutesDescribe the role in one line — we write the job description.
Verified applicantsEvery applicant has a verified mobile number.
Resume databaseSearch experienced candidates by skill, city and experience.

Frequently asked questions

How many WFH days should a company allow?+

There is no legal number. Office-first companies commonly allow a small number of WFH days a month on request; write your own cap as [Number] days and review it after six months.

Is WFH treated as leave?+

No. An approved WFH day is a working day and is marked present in attendance as long as the employee is available and completes assigned work.

Can a manager refuse a WFH request?+

Yes, if the work needs physical presence, a meeting or client visit is scheduled, or the employee has already used the monthly cap. The reason should be recorded so decisions stay consistent.

All 50 hr policies →

[Company Logo][Company Name]
REMOTE WORK POLICY
Policy No.:
[Reference Number]
Version:
[Version Number]
Effective Date:
[Date]
Policy Owner:
Human Resources
1. Purpose
This policy sets out the terms on which [Company Name] engages employees who work permanently from a location other than a company office, so that remote employees are productive, connected, secure and treated equally with office-based colleagues.
2. Scope
It applies to employees whose appointment letter or a written amendment designates them as 'Remote', with a specified Remote Work Location in India. Occasional work from home and hybrid arrangements are covered by separate policies.
3. Definitions
Policy · Word
Remote Work Policy
Download .docx
[Company Logo][Company Name]
HYBRID WORK POLICY
Policy No.:
[Reference Number]
Version:
[Version Number]
Effective Date:
[Date]
Policy Owner:
Human Resources
1. Purpose
[Company Name] follows a hybrid model that combines in-person collaboration with focused remote work. This policy sets a clear, common rhythm so teams get the benefit of both.
2. Scope
It applies to all employees in hybrid-eligible roles at [Work Location]. Roles marked 'on-site' (facilities, reception, labs, plant) and roles designated 'remote' are excluded.
3. Definitions
Policy · Word
Hybrid Work Policy
Download .docx
[Company Logo][Company Name]
FLEXIBLE WORK POLICY
Policy No.:
[Reference Number]
Version:
[Version Number]
Effective Date:
[Date]
Policy Owner:
Human Resources
1. Purpose
[Company Name] recognises that employees have different life stages and commitments. This policy offers flexible working arrangements where they can be balanced with business and customer needs.
2. Scope
Employees with at least [Number] months of service may apply. Arrangements depend on the role; customer-facing shift roles may have limited options.
3. Definitions
Policy · Word
Flexible Work Policy
Download .docx
[Company Logo][Company Name]
SHIFT WORK POLICY
Policy No.:
[Reference Number]
Version:
[Version Number]
Effective Date:
[Date]
Policy Owner:
Human Resources / Operations
1. Purpose
This policy sets fair, safe and predictable rules for employees of [Company Name] who work in shifts at [Work Location], so operations run without interruption and employee health and safety are protected.
2. Scope
It applies to all employees and workers deployed on shift duty, including operations, production, support, security and maintenance teams.
3. Definitions
Policy · Word
Shift Work Policy
Download .docx
[Company Logo][Company Name]
HR POLICY MANUAL
Company:
[Company Name]
Document No.:
[Reference Number]
Version:
[Version Number]
Effective Date:
[Date]
Policy Owner:
[HR Name], Human Resources
Approved By:
[Authorised Signatory]
Chapter 1: Introduction
1.1 Purpose: This manual sets out the human resource policies, procedures and practices of [Company Name] so that employees are treated fairly and consistently and the company complies with applicable labour laws.
1.2 Scope: It applies to all employees on the company's rolls at all offices, plants and sites, including [Work Location]. Consultants, trainees and contract workers are covered where expressly stated.
1.3 Precedence: Where this manual conflicts with any law, certified standing order or individual appointment letter, the law and then the more favourable term for the employee will apply.
Chapter 2: Definitions
- Company: [Company Name] and its branches.
- Employee: any person employed on the company's rolls on a permanent, probationary or fixed-term basis.
- Reporting Manager: the person to whom an employee reports as per the organisation chart.
- HR: the Human Resources department or the person designated to perform the HR function.
- Wages / Basic Salary: as defined in the employee's appointment letter and applicable law.
Chapter 3: Employment
Policy · Word
HR Policy Manual
Download .docx
[Company Logo][Company Name]
LEAVE POLICY
Company:
[Company Name]
Policy No.:
[Reference Number]
Effective Date:
[Date]
Version:
[Version]
1. Purpose
This policy sets out the types of leave available to employees of [Company Name], how leave is earned, applied for and approved, and how unused leave is treated, so that employees can rest and attend to personal needs while business continuity is maintained.
2. Scope
This policy applies to all employees on the rolls of the company at all locations, including probationers, unless their appointment letter states otherwise. Where state laws, standing orders or settlements provide more favourable terms, those terms will prevail.
3. Definitions
Policy · Word
Leave Policy
Download .docx
[Company Logo][Company Name]
ATTENDANCE POLICY
Company:
[Company Name]
Policy No.:
[Reference Number]
Effective Date:
[Date]
Version:
[1.0]
Owner:
Human Resources
1. Purpose
This policy sets out how attendance is recorded at [Company Name], what is expected of employees regarding punctuality and absence, and how attendance issues will be handled fairly and consistently.
2. Scope
It applies to all employees on the company's rolls at all locations, including probationers and fixed-term employees. Contract workers follow this policy as applied by their contractor and site rules.
3. Definitions
Policy · Word
Attendance Policy
Download .docx
Policy · Word
Working Hours Policy
Download .docx