[Company Logo][Company Name]
- Policy No.:
- [Reference Number]
- Version:
- [Version Number]
- Effective Date:
- [Date]
- Policy Owner:
- Human Resources / Operations
1. Purpose
This policy sets fair, safe and predictable rules for employees of [Company Name] who work in shifts at [Work Location], so operations run without interruption and employee health and safety are protected.
2. Scope
It applies to all employees and workers deployed on shift duty, including operations, production, support, security and maintenance teams.
3. Definitions
- Shift: a scheduled work period as listed in the shift table.
- Night shift: any shift where the majority of hours fall between [Time] and [Time].
- Roster: the published schedule of employees and shifts.
- Shift swap: an exchange of shifts between two employees with approval.
| Shift | Start | End | Break | Allowance (₹) |
|---|
| General / A | [Time] | [Time] | [Number] min | Nil |
| B (Evening) | [Time] | [Time] | [Number] min | [Amount] |
| C (Night) | [Time] | [Time] | [Number] min | [Amount] |
4. Policy
- Rosters are published at least [Number] days in advance on the notice board and [HRMS].
- Shifts rotate every [Number] weeks unless an employee opts for a fixed shift with approval.
- A minimum gap of [Number] hours is maintained between two shifts. No employee works consecutive shifts except in an emergency approved by the Shift In-charge.
- Night shift allowance of ₹[Amount] per night shift is paid with monthly salary.
- Women employees work night shifts only with written consent and with company transport, escort/security and other safeguards required by law.
- Employees must not leave the workstation until the relieving employee has taken over.
5. Procedure
- Shift In-charge prepares the roster and HR verifies hours and rest periods.
- Shift swaps are requested [Number] hours in advance and approved by the Shift In-charge.
- At the end of each shift, the outgoing employee records pending work, safety issues and equipment status in the handover log.
- Absence must be informed at least [Number] hours before the shift starts.
- Night transport details (vehicle, driver, drop time) are recorded in the transport register.
6. Responsibilities
- Shift In-charge: rostering, handover discipline, and safety and PPE checks.
- HR: allowance processing, compliance with working-hour limits and women's safety conditions.
- Admin: transport, canteen and security arrangements for shifts.
- Employees: report on time, follow handover and safety rules and report fatigue or hazards.
7. Non-compliance
Unauthorised absence from a shift, leaving without handover, or sleeping on duty in safety-critical areas may lead to action under the Disciplinary Policy. Supervisors who breach rest-period or safety rules will also be held accountable.
8. Review & Approval
Operations and HR will review this policy annually or whenever shift patterns change.
Approved by
[Authorised Signatory][Designation]Date:
[Date]Acknowledged by
[Employee Name]Employee ID:
[Employee ID]