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Temporary Assignment Letter

A temporary assignment letter deputes an employee to another branch, plant, warehouse or unit for a fixed short period, after which they return to their original posting. It covers the reporting arrangement, travel and accommodation, daily allowance and the return date.

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[Company Logo][Company Name]

TEMPORARY ASSIGNMENT LETTER

Ref. No.:: [Reference Number]
Date:: [Date]

To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
[Work Location]

Subject: Temporary Assignment to [Temporary Location]

Dear [Employee Name],

To meet the requirement of [reason, e.g. the opening of our new branch / the annual maintenance shutdown] at [Temporary Location], you are temporarily assigned to that location from [Start Date] to [Return Date]. You will resume duty at your present posting, [Work Location], on [Resumption Date].

The terms of this temporary assignment are as follows:

Reporting: During the assignment you will report to [Host Manager], [Host Designation], who will assign work, approve attendance and sanction leave, with intimation to [Reporting Manager].
Travel: Onward and return travel by [Mode and Class, e.g. AC 3-tier rail / economy air] will be arranged or reimbursed as per the travel policy.
Accommodation: [Company-arranged accommodation at Address / reimbursement up to ₹ Amount per night against bills].
Daily Allowance: ₹[Amount] per day for each day spent at the temporary location, payable with your expense claim.
Advance: A travel advance of ₹[Amount] may be drawn from accounts and settled within [Number] days of return.
Site Rules: You will follow the safety, security and conduct rules of the host location, including [safety induction / PPE / gate pass] requirements.

Your designation, CTC and all other terms of employment remain unchanged, and your regular posting continues to be [Work Location]. Any extension of this assignment will be made only in writing after discussion with you.

Please acknowledge receipt by signing the duplicate copy of this letter.

Yours sincerely,

For [Company Name]
[Authorised Signatory]
[Designation]

Acknowledged by
[Employee Name]
Date: [Date]

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What this template includes

Temporary location and host reporting manager
Fixed start and return dates
Travel mode and class as per policy
Accommodation arrangement and daily allowance in ₹
Attendance and leave approval during the period
Confirmation that the original posting is retained

When to use it

A new branch opening needs experienced staff for the first few weeks
A plant shutdown or audit requires extra hands from another unit
Peak season at a warehouse needs temporary support from other locations
An employee covers a colleague's absence at a different office

How to customise this template

1Align travel class and daily allowance with your travel policy grade-wise
2State whether the company books accommodation or reimburses it
3Add plant safety induction or PPE requirements for factory deputations
4Mention advance amount if a travel advance is given

HR tips

Get the employee's consent for longer or out-of-state assignments
Settle expense claims promptly after return
Make sure attendance is captured at the host location for payroll
Avoid repeated back-to-back temporary assignments that amount to a transfer

For HR & hiring managers

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Frequently asked questions

What is the difference between a temporary assignment and a transfer?+

A temporary assignment is for a fixed short period and the employee returns to the original posting. A transfer changes the employee's regular place of work.

Is daily allowance paid on a temporary assignment?+

Most companies pay a daily or per diem allowance and travel costs as per their travel policy. The amount and rules should be written in the letter.

Who approves leave during a temporary assignment?+

Usually the host manager approves day-to-day leave, with intimation to the home manager. The letter should say this clearly.

All 50 increment, promotion & career →

[Company Logo][Company Name]

TEMPORARY PROMOTION LETTER

Ref. No.:: [Reference Number]
Date:: [Date]

To,
[Employee Name]
Employee ID: [Employee ID]
[Designation], [Department]
[Work Location]

Subject: Temporary Promotion as [Temporary Designation] for [Project / Period Name]

Dear [Employee Name],

To meet the requirements of [Project / Branch Launch / Season Name], the management is pleased to promote you temporarily to the role of [Temporary Designation] for the period from [Start Date] to [End Date].

Particulars	Details
Substantive Designation	[Designation]
Temporary Designation	[Temporary Designation]
Temporary Grade	[Grade]
Period	[DD/MM/YYYY] to [DD/MM/YYYY]
Reporting To	[Reporting Manager]
Temporary Pay Component	As per annexure

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Temporary Promotion Letter

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[Company Logo][Company Name]
LEADERSHIP ASSIGNMENT LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
Subject: Assignment as [Leadership Role, e.g. Team Lead – Customer Onboarding]
Dear [Employee Name],
In recognition of your performance and the initiative you have shown, we are pleased to assign you the role of [Leadership Role] with effect from [Start Date]. In this role you will lead [Team or Initiative Name], comprising [Number] team members, and report to [Reporting Manager].
Your key goals for the assignment period of [Duration, e.g. nine months] are:
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Leadership Assignment Letter
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[Company Logo][Company Name]

PROJECT ASSIGNMENT LETTER

Ref. No.:: [Reference Number]
Date:: [Date]

To,
[Employee Name]
[Designation]
Employee ID: [Employee ID]
[Department]

Subject: Assignment to Project [Project Name]

Dear [Employee Name],

We are pleased to inform you that you have been assigned to the project detailed below. Please read the assignment details and the conditions that apply during the project.

Particulars	Details
Project Name / Code	[Project Name] / [Project Code]
Client / Sponsor	[Client Name]
Role on Project	[Project Role]
Project Manager	[Project Manager Name]
Allocation	[Percentage]% of working time
Work Location	[Work Location / Client Site]
Start Date	[Start Date]
Expected End Date	[End Date]

Letter · Word

Project Assignment Letter

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[Company Logo][Company Name]

CROSS-FUNCTIONAL ASSIGNMENT LETTER

Ref. No.:: [Reference Number]
Date:: [Date]

To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
[Work Location]

Subject: Cross-Functional Assignment with [Host Function]

Dear [Employee Name],

As discussed with you, you are being placed on a cross-functional assignment with the [Host Function] team from [Start Date] to [End Date] to support [Assignment Objective, e.g. the rollout of the new dealer management system]. You will continue to be on the rolls of the [Department] department during this period.

Particulars	Details
Home Function / Manager	[Department] / [Reporting Manager]
Host Function / Manager	[Host Function] / [Host Manager]
Reporting	Solid line to [Reporting Manager]; dotted line to [Host Manager] for assignment work
Time Split	[Percentage]% assignment, [Percentage]% home role
Work Location	[Work Location]

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Cross-Functional Assignment Letter

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[Company Logo][Company Name]

JOB ROTATION ASSIGNMENT LETTER

Ref. No.:: [Reference Number]
Date:: [Date]

To,
[Employee Name]
[Designation]
Employee ID: [Employee ID]
[Work Location]

Subject: Job Rotation Assignment under [Programme Name]

Dear [Employee Name],

We are pleased to inform you that you have been included in the [Programme Name] job rotation programme. Over the next [Duration, e.g. 12 months], you will work in the departments listed below to gain hands-on understanding of our business before your final placement.

Phase	Department / Role	Period	Mentor	Key Learning Outcome
1	[Department]	[DD/MM/YYYY] to [DD/MM/YYYY]	[Mentor Name]	[Learning Outcome]
2	[Department]	[DD/MM/YYYY] to [DD/MM/YYYY]	[Mentor Name]	[Learning Outcome]
3	[Department]	[DD/MM/YYYY] to [DD/MM/YYYY]	[Mentor Name]	[Learning Outcome]
4	[Department]	[DD/MM/YYYY] to [DD/MM/YYYY]	[Mentor Name]	[Learning Outcome]

Letter · Word

Job Rotation Assignment Letter

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[Company Logo][Company Name]

SALARY INCREMENT LETTER

Ref. No.:: [Reference Number]
Date:: [Date]

To,
[Employee Name]
Employee ID: [Employee ID]
[Designation], [Department]
[Work Location]

Subject: Increment in Salary

Dear [Employee Name],
Congratulations! In recognition of [Reason – e.g. your successful confirmation / completion of the Certification Name certification / your contribution to Project Name], we are happy to grant you an increment in your salary.

Particulars	Details
Current Gross Monthly Salary	₹[Amount]
Increment Amount (per month)	₹[Amount]
Increment Percentage	[Percentage]%
Revised Gross Monthly Salary	₹[Amount]
Revised Annual CTC	₹[CTC]
Effective From	[Effective Date]

The increment will be distributed across your salary components as per company policy, and a revised salary breakup is available from HR on request. Statutory contributions such as PF will be adjusted in line with the revised Basic.

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Salary Increment Letter

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[Company Logo][Company Name]

SALARY REVISION LETTER

Ref. No.:: [Reference Number]
Date:: [Date]

Private and Confidential
To,
[Employee Name]
Employee ID: [Employee ID]
[Designation], [Department]

Subject: Revision of Salary

Dear [Employee Name],
We are pleased to inform you that the management has reviewed your compensation and approved a revision of your salary. Your annual Cost to Company is revised from ₹[Previous CTC] to ₹[CTC], effective [Effective Date].

Component	Previous Monthly (₹)	Revised Monthly (₹)
Basic Salary	[Amount]	[Basic Salary]
House Rent Allowance	[Amount]	[HRA]
Special Allowance	[Amount]	[Amount]
Gross Salary	[Amount]	[Amount]
Employer PF	[Amount]	[Amount]
Gratuity Provision	[Amount]	[Amount]
Monthly CTC	[Amount]	[Amount]
Annual CTC	[Previous CTC]	[CTC]

The revised salary will be reflected in your payroll for [Month YYYY]. Arrears from [Effective Date] to [Date], if any, will be paid along with the salary of [Month YYYY], subject to applicable statutory deductions.

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Salary Revision Letter

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[Company Logo][Company Name]
PROMOTION LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
Employee ID: [Employee ID]
[Designation], [Department]
[Work Location]
Subject: Promotion to [New Designation]
Dear [Employee Name],
We are delighted to inform you that, in recognition of your performance and contribution, you have been promoted to the position of [New Designation] in Grade [New Grade], with effect from [DD/MM/YYYY].
Consequent to this promotion, your annual Cost to Company (CTC) has been revised to ₹[Revised CTC] (Rupees [Amount in Words] only). The component-wise breakup is given in the enclosed Annexure. Statutory deductions such as PF and professional tax will apply as per law.
Letter · Word
Promotion Letter
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Temporary Assignment Letter

Preview of the letter

Subject: Temporary Assignment to [Temporary Location]

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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