Promotion Letter

INTERNAL PROMOTION LETTER

Ref. No.:

[Reference Number]

Date:

[Date]

IJP Reference:

[IJP Number]

To,
[Employee Name]
Employee ID: [Employee ID]
[Current Designation], [Department]
[Work Location]

Subject: Selection for the Position of [New Designation] through Internal Job Posting

Dear [Employee Name],

With reference to your application against Internal Job Posting [IJP Number] and the interviews held on [Interview Date], we are pleased to inform you that you have been selected for the position of [New Designation] in the [New Department] department.

SENIORITY PROMOTION LETTER

Ref. No.:

[Reference Number]

Date:

[Date]

To,
[Employee Name]
Employee / Token No.: [Employee ID]
[Designation], [Department]
[Work Location]

Subject: Promotion on the Basis of Seniority to [New Grade / Cadre]

Dear [Employee Name],

In accordance with [Clause / Policy Reference] of the [Promotion Policy / Long-Term Settlement / Service Rules], and based on the seniority list published on [Date], you have completed [Number] years of qualifying service in the grade of [Current Grade].

Having fulfilled the eligibility conditions regarding conduct and attendance, you are hereby promoted to the post of [New Designation] in [New Grade / Cadre] with effect from [Effective Date].

PROMOTION CONFIRMATION LETTER

Ref. No.:

[Reference Number]

Date:

[Date]

To,
[Employee Name]
Employee ID: [Employee ID]
[Designation], [Department]
[Work Location]

Subject: Confirmation in the Promoted Position of [Designation]

Dear [Employee Name],

Please refer to our letter No. [Promotion Letter Reference] dated [Promotion Letter Date], by which you were promoted to the position of [Designation] with effect from [Promotion Effective Date], subject to a trial period of [Number] months.

Your performance during the trial period from [Start Date] to [End Date] has been reviewed by [Reporting Manager]. We are pleased to inform you that your performance has been found satisfactory, and you are hereby confirmed in the position of [Designation], [Grade], with effect from [Confirmation Date].

ACTING PROMOTION LETTER

Ref. No.:

[Reference Number]

Date:

[Date]

To,
[Employee Name]
Employee ID: [Employee ID]
[Designation], [Department]
[Work Location]

Subject: Acting Charge of the Post of [Acting Post]

Dear [Employee Name],

Owing to [reason, e.g. the resignation of the incumbent / the extended leave of the incumbent], the post of [Acting Post] in the [Department] department is currently vacant. The management has decided to place you in acting charge of this post with effect from [Start Date] until [End Date] or until further orders, whichever is earlier.

Terms of the Acting Arrangement

TEMPORARY PROMOTION LETTER

Ref. No.:

[Reference Number]

Date:

[Date]

To,
[Employee Name]
Employee ID: [Employee ID]
[Designation], [Department]
[Work Location]

Subject: Temporary Promotion as [Temporary Designation] for [Project / Period Name]

Dear [Employee Name],

To meet the requirements of [Project / Branch Launch / Season Name], the management is pleased to promote you temporarily to the role of [Temporary Designation] for the period from [Start Date] to [End Date].

LETTER – PERFORMANCE IMPROVEMENT PLAN

Ref. No.:

[Reference Number]

Date:

[Date]

Strictly Private and Confidential

To,
[Employee Name]
Employee ID: [Employee ID]
[Designation], [Department]
[Work Location]

Subject: Placement on Performance Improvement Plan

Dear [Employee Name],

This letter follows our meeting on [Date], attended by you, [Reporting Manager] and [HR Name], where we discussed your performance in the role of [Designation]. As discussed, and as shared with you earlier during reviews on [DD/MM/YYYY] and [DD/MM/YYYY], your performance in the following areas has been below the expected standard:

1. [Area 1 – fact-based description, e.g. achieved 62% of the monthly collection target in July, August and September]
2. [Area 2 – fact-based description]
3. [Area 3 – fact-based description]

LETTER – EXTENSION OF PERFORMANCE IMPROVEMENT PLAN

Ref. No.:

[Reference Number]

Date:

[Date]

Private and Confidential

To,
[Employee Name]
Employee ID: [Employee ID]
[Designation], [Department]

Subject: Extension of Performance Improvement Plan (Ref. [PIP Reference Number])

Dear [Employee Name],

Thank you for your efforts during the Performance Improvement Plan that ran from [DD/MM/YYYY] to [DD/MM/YYYY]. At the final review on [Date], we noted clear progress. In particular, you have:

• [Goal achieved, e.g. reduced error rate in GST invoice entries from 8% to 2%]
• [Second area of improvement]

LETTER – SUCCESSFUL COMPLETION OF PIP

Ref. No.:

[Reference Number]

Date:

[Date]

To,
[Employee Name]
Employee ID: [Employee ID]
[Designation], [Department]
[Work Location]

Subject: Successful Completion of Performance Improvement Plan

Dear [Employee Name],

We are pleased to confirm that you have successfully completed the Performance Improvement Plan (Ref. [PIP Reference Number]) that ran from [DD/MM/YYYY] to [DD/MM/YYYY]. At the final review held on [Date], it was agreed that you met the goals set out in the plan, including:

• [Result 1, e.g. achieved 104% of monthly sales target for two consecutive months]
• [Result 2]
• [Result 3]