Free letter template · Word

Half-Day Leave Application

A half-day leave application requests leave for either the first or second half of a working day, for things like medical appointments, school meetings or bank work. It specifies the exact half, timings and the leave head from which half a day will be debited.

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[Company Logo][Company Name]

HALF-DAY LEAVE APPLICATION

Date:: [Date]

To,
[Reporting Manager]
[Department]
[Company Name]

Subject: Request for Half-Day Leave on [DD/MM/YYYY] ([First / Second] Half)

Dear [Reporting Manager],

I request half-day leave on [DD/MM/YYYY] for the [first half – I will report at Time / second half – I will leave at Time] as I need to [attend a medical appointment / visit my child's school / complete work at the bank or a government office].

Please debit 0.5 day from my [casual / sick / earned / compensatory off] balance.

I have arranged the following:

The [Meeting Name] scheduled at [Time] has been moved to [New Time].
[Colleague Name] will respond to urgent queries on [Task / Queue].
I will be reachable on [Mobile Number] if required.

Thank you.

Regards,

[Employee Name]
Employee ID: [Employee ID]
[Designation]
Shift (if applicable): [Shift]

Approval

[ ] Approved [ ] Not approved
Leave head debited	[Leave Type] – 0.5 day
Actual time out / in	[HH:MM]

Reporting Manager
[Reporting Manager]
Date: [Date]

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What this template includes

First half or second half clearly marked
Exact time of leaving or arriving
Leave head for 0.5 day debit
Meetings or tasks rescheduled
Reachability during the half day off
Quick approval line

When to use it

A doctor's or hospital appointment during working hours
Parent-teacher meetings or school admission work
Bank, passport or government office visits
Leaving early for travel the same evening

How to customise this template

1State your company's definition of first and second half timings
2Use the short letter as an email body if you apply online
3Choose the leave head (CL, EL, CO) to debit
4Mention the shift for staff in shift-based roles

HR tips

Check whether the policy allows half-day leave from all leave heads
Inform the team calendar so meetings are not scheduled in your absence
Return on time; late return can be treated as a full day under some policies
Several short-leave or gate-pass hours may be converted to half days; know your policy

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Frequently asked questions

How do I write a half-day leave application?+

Mention the date, whether you need the first or second half, the time you will leave or arrive, the reason in brief, and which leave balance should be debited.

What are first half and second half timings?+

They depend on your office hours. For example, in a 9:30 to 6:00 office, the first half may end at lunch and the second half start after lunch. Your policy should define them.

Can half-day leave be taken from sick leave?+

Many policies allow half-day sick leave or casual leave. Some do not allow half days from earned leave. Check your leave policy.

All 50 leave management →

[Company Logo][Company Name]

LEAVE APPLICATION FORM

Company:: [Company Name]
Form No.:: [Reference Number]
Date of Application:: [Date]

Part A – Employee Details

Employee Name
Employee ID
Designation
Department
Reporting Manager
Work Location
Mobile Number

Part B – Leave Details

Type of Leave	[ ] Casual [ ] Sick [ ] Earned/Privilege [ ] Compensatory Off [ ] Leave Without Pay [ ] Other: [Specify]
From Date (DD/MM/YYYY)
To Date (DD/MM/YYYY)
Number of Working Days
Half Day	[ ] First Half [ ] Second Half [ ] Not Applicable
Reason for Leave
Address and Phone Number During Leave

Part C – Work Handover

Form · Word

Leave Application Form

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[Company Logo][Company Name]
CASUAL LEAVE APPLICATION
Date:
[Date]
To,
[Reporting Manager]
[Designation]
[Department]
[Company Name], [Work Location]
Subject: Application for Casual Leave on [DD/MM/YYYY] [to DD/MM/YYYY]
Dear Sir / Madam,
I request casual leave for [Number] day(s) on [DD/MM/YYYY] [to DD/MM/YYYY] to attend to [a personal matter / a family function / documentation work at a government office].
I have completed or handed over my pending work as follows:
Letter · Word
Casual Leave Application
Download .docx
[Company Logo][Company Name]
SICK LEAVE APPLICATION
Date:
[Date]
To,
[Reporting Manager]
[Department]
[Company Name]
Subject: Application for Sick Leave from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I was unwell with [fever / viral infection / a medical condition] from [DD/MM/YYYY] and, on the advice of my doctor, was unable to attend office. I had informed you by [phone / message / email] on [DD/MM/YYYY] at [Time].
I request that my absence from [DD/MM/YYYY] to [DD/MM/YYYY], a total of [Number] working days, be treated as sick leave.
Letter · Word
Sick Leave Application
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[Company Logo][Company Name]
EARNED LEAVE APPLICATION
Date:
[Date]
To,
[Reporting Manager]
[Designation]
[Company Name]

Through: HR Department
Subject: Application for Earned Leave from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I wish to apply for earned leave of [Number] days from [DD/MM/YYYY] to [DD/MM/YYYY] for [a family vacation / a visit to my native place / personal commitments]. I request permission to [prefix / suffix] the holiday / weekly off on [DD/MM/YYYY] to this leave, as permitted under the leave policy.
Particulars Details
Earned leave balance as on date [Number] days
Leave applied [Number] days
Balance after leave [Number] days
Date of rejoining [DD/MM/YYYY]
Letter · Word
Earned Leave Application
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Particulars	Details
Earned leave balance as on date	[Number] days
Leave applied	[Number] days
Balance after leave	[Number] days
Date of rejoining	[DD/MM/YYYY]

[Company Logo][Company Name]

PRIVILEGE LEAVE APPLICATION FORM

Establishment:: [Company Name]
Unit / Plant:: [Work Location]
Application No.:: [Reference Number]
Date:: [Date]

A. Worker / Employee Details

Name	[Employee Name]
Token / Employee No.	[Employee ID]
Department / Section	[Department]
Designation / Grade	[Designation]
Shift	[ ] General [ ] A [ ] B [ ] C
Date of Joining	[Date of Joining]

B. Leave Applied

Period: From [DD/MM/YYYY] To [DD/MM/YYYY]
Number of days	[Number]
Holidays / weekly offs falling within the period	[Dates]
Purpose	[Purpose]
Address during leave	[Address]
Advance wages requested	[ ] Yes [ ] No

I request privilege leave for the above period. I will report for duty in my shift on [DD/MM/YYYY].

Form · Word

Privilege Leave Application

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[Company Logo][Company Name]
APPLICATION FOR PAID LEAVE
Date:
[Date]
To,
The HR Department
[Company Name]
[Company Address]

Copy: [Reporting Manager]
Subject: Request for Paid Leave from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear Sir / Madam,
I request paid leave of [Number] working days from [DD/MM/YYYY] to [DD/MM/YYYY] for [personal reasons / travel / family commitments]. As per my latest leave statement, my available paid leave balance is [Number] days.
I request that this leave be processed with full pay for the month of [Month, Year]. In case my balance is found to be insufficient, please:
Letter · Word
Paid Leave Application
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[Company Logo][Company Name]
APPLICATION FOR LEAVE WITHOUT PAY
Date:
[Date]
To,
[Reporting Manager]
[Department], [Company Name]

Copy: HR Department
Subject: Request for Leave Without Pay from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I request leave without pay for [Number] days from [DD/MM/YYYY] to [DD/MM/YYYY]. I need this time because [brief reason, e.g. care of a family member / completion of a personal legal matter / relocation of my family].
I have checked my leave balances and confirm that my casual, sick and earned leave are [exhausted / not sufficient for this period]: CL [Number], SL [Number], EL [Number].
Letter · Word
Unpaid Leave Application
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[Company Logo][Company Name]
APPLICATION FOR MATERNITY LEAVE
Date:
[Date]
To,
The HR Manager
[Company Name]
[Company Address]

Copy: [Reporting Manager]
Subject: Application for Maternity Leave
Dear [HR Name],
I am pleased to inform you that I am expecting a child, and my expected date of delivery is [DD/MM/YYYY], as per the enclosed certificate from [Doctor Name / Hospital Name].
I request maternity leave from [DD/MM/YYYY] to [DD/MM/YYYY], a total of [Number] weeks, in accordance with the maternity benefit provisions applicable to me and the company policy. Of this, I propose to take [Number] weeks before the expected date of delivery and the balance after delivery.
Letter · Word
Maternity Leave Application
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Half-Day Leave Application

Preview of the letter

Subject: Request for Half-Day Leave on [DD/MM/YYYY] ([First / Second] Half)

Approval

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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