Free policy template · Word
An IT company work-from-home policy defines who can work remotely or hybrid, how often and under what conditions. It covers eligibility and client approval, availability and response hours, home workspace and equipment, VPN, data security and screen privacy, internet or WFH allowance, performance expectations and when the company can recall employees to office.
WORK-FROM-HOME AND HYBRID WORK POLICY
To offer flexibility while protecting client commitments, information security and team collaboration.
| Model | Description | Approval |
|---|---|---|
| Hybrid | [Number] days in office per week, rest from home | Reporting Manager |
| Full Remote | Work from an approved location in India | Department Head and HR |
| Occasional WFH | Up to [Number] days a month for personal needs | Reporting Manager |
Employees must be available during core hours [Timing] and their team or client shift, respond on [Collaboration Tool] within [Number] minutes during those hours, keep calendars updated and join video calls with camera on for key meetings when requested.
The company provides a laptop and [Monitor / Headset / Other]. Eligible employees receive a WFH allowance of ₹[Amount] per month towards internet and utilities. Employees are responsible for a stable internet connection of at least [Speed] and a safe, ergonomic workspace.
Performance is assessed on deliverables and quality, the same as in office. Attendance is marked on the HRMS. Leave rules apply as usual.
Employees follow this policy and security rules. Managers set clear goals and check in regularly. IT provides secure access and support. HR administers approvals and allowances.
The company may recall an employee to office with [Number] days' notice for business or client needs, or immediately in case of security concerns. Breach of this policy may lead to withdrawal of WFH and disciplinary action after a fair process.
HR and IT review this policy annually.
This policy is a starting point. Review it against applicable labour laws, your state's Shops and Establishments rules, data protection obligations, client contracts and with a legal adviser before adoption.
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It can, but most policies keep WFH subject to business needs and client approval so it can be changed with notice.
It is not universally mandated; many IT companies offer an allowance or reimbursement as per policy.
Use company devices on VPN, enable MFA, avoid public Wi-Fi, keep screens private and never store client data on personal devices.