[Company Logo][Company Name]
- Ref. No.:
- [Reference Number]
- Date:
- [Date]
- Plant:
- [Plant Name]
To,
[Candidate Name]
S/o / D/o [Parent Name]
[Candidate Address]
Subject: Offer of Employment as [Designation] – [Department], [Plant Name]
Dear [Candidate Name],
We are pleased to offer you employment as [Designation] in the [Department] department of our plant at [Work Location]. You will report to [Reporting Manager]. Please report to the plant HR office at 9:00 a.m. on [Date of Joining].
1. Wages and Statutory Benefits
| Component | Monthly (₹) |
|---|
| Basic Salary | [Basic Salary] |
| Dearness Allowance (DA) | [Amount] |
| HRA | [HRA] |
| Conveyance / Shift Allowance | [Amount] |
| Gross Monthly Wages | [Amount] |
| Employer PF (12% of basic + DA, as per rules) | [Amount] |
| Employer ESI (if eligible) | [Amount] |
Your annual CTC is ₹[CTC]. You will also be eligible for statutory bonus, gratuity and leave as per law and company policy.
2. Shifts, Hours and Overtime
The plant operates in [Number] shifts: General [Timing], A [Timing], B [Timing] and C [Timing]. You may be placed in any shift on rotation with a weekly off as per the roster. Overtime work, if required, must be authorised in advance and will be paid at the rate prescribed by law.
3. Safety and Plant Rules
- You shall attend the safety induction before entering the shop floor and wear the PPE issued to you (safety shoes, helmet, goggles, ear protection, gloves as applicable) at all times in designated areas.
- Operating any machine without training authorisation, bypassing guards or interlocks, and smoking or carrying tobacco, alcohol or mobile phones in restricted zones is prohibited.
- Accidents, near-misses and unsafe conditions must be reported immediately to your supervisor.
- You will be governed by the certified standing orders / service rules of the plant, including rules on attendance, gate pass and conduct.
4. Conditions
This offer is subject to a satisfactory pre-employment medical examination, verification of age, education and identity documents, and a probation period of [Probation Period] months. Please bring your certificates, PAN, Aadhaar (last 4 digits / masked copy), UAN (if any), bank passbook copy and four photographs.
Kindly sign the duplicate copy as acceptance and return it by [Date].
Yours faithfully,
For
[Company Name][Authorised Signatory]Plant HR
Accepted by
[Candidate Name]Date:
[Date]