Free letter template · Word

Bereavement Leave Application

A bereavement leave application is a brief request for leave following the death of a family member, so the employee can attend last rites and related ceremonies. Because it is often written in distress, it should be short, and HR can regularise details later.

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[Company Logo][Company Name]

BEREAVEMENT LEAVE APPLICATION

Date:: [Date]

To,
[Reporting Manager]
[Department]
[Company Name]

Subject: Request for Bereavement Leave

Dear [Reporting Manager],

With deep sorrow, I inform you that my [relationship, e.g. father / mother / spouse / sibling], [Name of Deceased], passed away on [DD/MM/YYYY]. I need to be with my family at [Place] for the last rites and related ceremonies.

I request bereavement leave from [DD/MM/YYYY] to [DD/MM/YYYY]. If more time is needed for the ceremonies, I will inform you and apply for [earned leave / additional leave] as appropriate.

I have asked [Colleague Name] to handle urgent matters on [Task / Client]. I may not be reachable regularly during this period.

I will complete any formalities required by HR on my return. Thank you for your understanding.

Yours sincerely,

[Employee Name]
Employee ID: [Employee ID]
[Designation]

For Office Use

Bereavement leave sanctioned	[Number] days
Other leave sanctioned	[Number] days of [Leave Type]
Submitted on behalf of employee by (if applicable)	[Name]

Reporting Manager
[Reporting Manager]
Date: [Date]

HR
[HR Name]
Date: [Date]

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What this template includes

Relationship of the deceased to the employee
Leave start date (often already begun)
Expected return, with flexibility
Leave head: bereavement leave as per policy, or other leave
Minimal handover note
Option to submit documents later

When to use it

Death of an immediate family member as defined in the leave policy
Travel to the native place for cremation, burial or rituals
Regularising absence after an employee left at short notice
Requesting additional days for later ceremonies such as the thirteenth-day rites

How to customise this template

1Keep the letter as short as possible
2Check whether your policy defines "immediate family" and the days allowed
3Add a request for additional leave for ceremonies later in the month
4A colleague or manager can fill this on the employee's behalf if needed

HR tips

Managers should allow employees to leave immediately and handle paperwork later
Do not insist on a death certificate before sanction; ask only if policy requires, and later
Offer employee assistance programme support if available
Avoid calling the employee on work matters during this leave

For HR & hiring managers

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Frequently asked questions

How do I write a leave application for death in the family?+

Keep it brief: mention the relationship and date of passing, the dates you need, and that you will update the return date. You do not need to give further details.

How many days of bereavement leave are given?+

It depends on your company policy, which typically sets [Number] days for immediate family. If no specific leave exists, casual or earned leave is used.

Is proof required for bereavement leave?+

Some policies ask for a death certificate or other proof, usually after the employee returns. Many employers do not ask for any proof for short bereavement leave.

All 50 leave management →

[Company Logo][Company Name]

LEAVE APPLICATION FORM

Company:: [Company Name]
Form No.:: [Reference Number]
Date of Application:: [Date]

Part A – Employee Details

Employee Name
Employee ID
Designation
Department
Reporting Manager
Work Location
Mobile Number

Part B – Leave Details

Type of Leave	[ ] Casual [ ] Sick [ ] Earned/Privilege [ ] Compensatory Off [ ] Leave Without Pay [ ] Other: [Specify]
From Date (DD/MM/YYYY)
To Date (DD/MM/YYYY)
Number of Working Days
Half Day	[ ] First Half [ ] Second Half [ ] Not Applicable
Reason for Leave
Address and Phone Number During Leave

Part C – Work Handover

Form · Word

Leave Application Form

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[Company Logo][Company Name]
CASUAL LEAVE APPLICATION
Date:
[Date]
To,
[Reporting Manager]
[Designation]
[Department]
[Company Name], [Work Location]
Subject: Application for Casual Leave on [DD/MM/YYYY] [to DD/MM/YYYY]
Dear Sir / Madam,
I request casual leave for [Number] day(s) on [DD/MM/YYYY] [to DD/MM/YYYY] to attend to [a personal matter / a family function / documentation work at a government office].
I have completed or handed over my pending work as follows:
Letter · Word
Casual Leave Application
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[Company Logo][Company Name]
SICK LEAVE APPLICATION
Date:
[Date]
To,
[Reporting Manager]
[Department]
[Company Name]
Subject: Application for Sick Leave from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I was unwell with [fever / viral infection / a medical condition] from [DD/MM/YYYY] and, on the advice of my doctor, was unable to attend office. I had informed you by [phone / message / email] on [DD/MM/YYYY] at [Time].
I request that my absence from [DD/MM/YYYY] to [DD/MM/YYYY], a total of [Number] working days, be treated as sick leave.
Letter · Word
Sick Leave Application
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[Company Logo][Company Name]
EARNED LEAVE APPLICATION
Date:
[Date]
To,
[Reporting Manager]
[Designation]
[Company Name]

Through: HR Department
Subject: Application for Earned Leave from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I wish to apply for earned leave of [Number] days from [DD/MM/YYYY] to [DD/MM/YYYY] for [a family vacation / a visit to my native place / personal commitments]. I request permission to [prefix / suffix] the holiday / weekly off on [DD/MM/YYYY] to this leave, as permitted under the leave policy.
Particulars Details
Earned leave balance as on date [Number] days
Leave applied [Number] days
Balance after leave [Number] days
Date of rejoining [DD/MM/YYYY]
Letter · Word
Earned Leave Application
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Particulars	Details
Earned leave balance as on date	[Number] days
Leave applied	[Number] days
Balance after leave	[Number] days
Date of rejoining	[DD/MM/YYYY]

[Company Logo][Company Name]

PRIVILEGE LEAVE APPLICATION FORM

Establishment:: [Company Name]
Unit / Plant:: [Work Location]
Application No.:: [Reference Number]
Date:: [Date]

A. Worker / Employee Details

Name	[Employee Name]
Token / Employee No.	[Employee ID]
Department / Section	[Department]
Designation / Grade	[Designation]
Shift	[ ] General [ ] A [ ] B [ ] C
Date of Joining	[Date of Joining]

B. Leave Applied

Period: From [DD/MM/YYYY] To [DD/MM/YYYY]
Number of days	[Number]
Holidays / weekly offs falling within the period	[Dates]
Purpose	[Purpose]
Address during leave	[Address]
Advance wages requested	[ ] Yes [ ] No

I request privilege leave for the above period. I will report for duty in my shift on [DD/MM/YYYY].

Form · Word

Privilege Leave Application

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[Company Logo][Company Name]
APPLICATION FOR PAID LEAVE
Date:
[Date]
To,
The HR Department
[Company Name]
[Company Address]

Copy: [Reporting Manager]
Subject: Request for Paid Leave from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear Sir / Madam,
I request paid leave of [Number] working days from [DD/MM/YYYY] to [DD/MM/YYYY] for [personal reasons / travel / family commitments]. As per my latest leave statement, my available paid leave balance is [Number] days.
I request that this leave be processed with full pay for the month of [Month, Year]. In case my balance is found to be insufficient, please:
Letter · Word
Paid Leave Application
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[Company Logo][Company Name]
APPLICATION FOR LEAVE WITHOUT PAY
Date:
[Date]
To,
[Reporting Manager]
[Department], [Company Name]

Copy: HR Department
Subject: Request for Leave Without Pay from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I request leave without pay for [Number] days from [DD/MM/YYYY] to [DD/MM/YYYY]. I need this time because [brief reason, e.g. care of a family member / completion of a personal legal matter / relocation of my family].
I have checked my leave balances and confirm that my casual, sick and earned leave are [exhausted / not sufficient for this period]: CL [Number], SL [Number], EL [Number].
Letter · Word
Unpaid Leave Application
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[Company Logo][Company Name]
APPLICATION FOR MATERNITY LEAVE
Date:
[Date]
To,
The HR Manager
[Company Name]
[Company Address]

Copy: [Reporting Manager]
Subject: Application for Maternity Leave
Dear [HR Name],
I am pleased to inform you that I am expecting a child, and my expected date of delivery is [DD/MM/YYYY], as per the enclosed certificate from [Doctor Name / Hospital Name].
I request maternity leave from [DD/MM/YYYY] to [DD/MM/YYYY], a total of [Number] weeks, in accordance with the maternity benefit provisions applicable to me and the company policy. Of this, I propose to take [Number] weeks before the expected date of delivery and the balance after delivery.
Letter · Word
Maternity Leave Application
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Bereavement Leave Application

Preview of the letter

Subject: Request for Bereavement Leave

For Office Use

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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