Free form template · Word

Compensation Review Form

A compensation review form looks at an employee's total rewards, covering fixed pay, variable pay, allowances, benefits and any long-term incentives, and records changes approved to each. It suits senior and critical roles where reviewing only the base salary would give an incomplete picture.

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[Company Logo][Company Name]

COMPENSATION REVIEW FORM

Review No.:: [Reference Number]
Review Date:: [Date]
Review Type:: Annual / Role Change / Retention / Restructure

1. Employee Profile

Employee Name	[Employee Name]
Employee ID	[Employee ID]
Designation	[Designation]
Grade	[Grade]
Department	[Department]
Work Location	[Work Location]
Criticality of Role: High / Medium / Low
Flight Risk: High / Medium / Low

2. Total Rewards Comparison

Element	Current (₹ p.a.)	Proposed (₹ p.a.)	Remarks
Basic Salary	[Amount]	[Amount]	[Remarks]
HRA and Allowances	[Amount]	[Amount]	[Remarks]
Variable Pay at Target	[Amount]	[Amount]	Target [x]% of fixed
Employer PF	[Amount]	[Amount]	12% of basic, subject to ceiling rules
Gratuity (provision)	[Amount]	[Amount]	As per company practice
Group Medical / Term Insurance	[Amount]	[Amount]	Cover ₹ [Amount]
Other Benefits (car lease, meal card etc.)	[Amount]	[Amount]	[Remarks]
Total CTC	[CTC]	[Amount]	[x]% change

3. Variable Pay History

Year	Target (₹)	Paid (₹)	Payout %
[FY]	[Amount]	[Amount]	[x]%
[FY]	[Amount]	[Amount]	[x]%
[FY]	[Amount]	[Amount]	[x]%

4. Long-term Incentives

ESOP / RSU grant proposed	[No. of units] under [Scheme Name]
Vesting schedule	[Details]
Retention bonus: ₹ [Amount] payable on [DD/MM/YYYY], subject to [Conditions]

5. Rationale and Approval

[Summarise performance, market benchmark position, internal equity and business reasons for the proposed changes.]

Declaration: The proposed package has been checked for consistency with the compensation policy, approved budget and applicable tax treatment.

Proposed by
[Reporting Manager]
Date: [Date]

Reviewed by
[HR Name]
Date: [Date]

Approved by
[Authorised Signatory]
Date: [Date]

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What this template includes

Total rewards snapshot across all pay elements
Current versus proposed values for each element
Variable pay target and payout history
Benefits such as insurance cover, car lease or meal cards
Long-term incentives like ESOPs or retention bonus with vesting terms
Total cost to company impact for finance approval

When to use it

Reviewing pay of senior managers where variable pay and ESOPs form a large part of rewards
Restructuring an employee's package after a role change
Benchmarking a critical role's total package against the market
Preparing a retention counter-proposal

How to customise this template

1List only the benefit elements your company actually offers
2Add ESOP grant and vesting fields if you run a scheme
3Insert the variable pay plan name and target percentage
4Attach benchmarking data as an annexure
5Route to the remuneration committee for very senior roles if applicable

HR tips

Check the tax treatment of restructured components with payroll before approving
Do not promise ESOPs unless the scheme and grant are formally approved
Show the employee the total rewards view; it often explains value beyond salary
Record any clawback or retention conditions in writing

This template is a starting point only. Review it against applicable labour laws, state rules, your standing orders and compensation policy, and with a legal adviser where needed.

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Frequently asked questions

What does a compensation review include?+

It covers fixed salary, variable pay or bonus, allowances, benefits such as insurance and retirement contributions, and any long-term incentives like ESOPs.

How is compensation review different from salary review?+

A salary review usually focuses on fixed pay, while a compensation review looks at the whole package and its total cost to the company.

Are retirement contributions part of CTC?+

In most Indian salary structures employer PF and gratuity are included in CTC, but practices vary, so state clearly what your CTC includes.

All 50 increment, promotion & career →

[Company Logo][Company Name]
SALARY REVIEW FORM
Review No.:
[Reference Number]
Date:
[Date]
Section 1 – Employee Details
Employee Name [Employee Name]
Employee ID [Employee ID]
Designation [Designation]
Department [Department]
Date of Joining [Date of Joining]
Reporting Manager [Reporting Manager]
Section 2 – Reason for Review
- Employee request
- Confirmation after probation
- Increase in role scope
- Internal pay parity concern
- Market / retention concern
- Other: [Specify]
Section 3 – Current Pay Position
Form · Word
Salary Review Form
Download .docx

[Company Logo][Company Name]

PROMOTION RECOMMENDATION FORM

Company:: [Company Name]
Promotion Cycle:: [YYYY–YY] / Out of cycle
Form Ref.:: [Reference Number]

Section 1: Employee Details

Employee Name	[Employee Name]
Employee ID	[Employee ID]
Designation	[Designation]
Department	[Department]
Reporting Manager	[Reporting Manager]
Date of Joining	[Date of Joining]
Work Location	[Work Location]
Current Grade	[Grade]
Time in Current Grade	[Years]

Section 2: Proposed Role

Proposed Designation	[New Designation]
Proposed Grade	[New Grade]
Proposed Effective Date	[DD/MM/YYYY]
Vacancy / new position	[Details]

Section 3: Eligibility Check

Form · Word

Promotion Recommendation Form

Download .docx

[Company Logo][Company Name]

PROMOTION APPROVAL FORM

Company:: [Company Name]
Recommendation Ref.:: [Reference Number]
Date Submitted:: [Date]

A. Employee and Proposal

Item	Current	Proposed
Employee Name / ID	[Employee Name] / [Employee ID]	–
Designation	[Designation]	[New Designation]
Grade	[Grade]	[New Grade]
Department / Location	[Department] / [Work Location]	[Department] / [Work Location]
Annual CTC (₹)	[CTC]	[Revised CTC]
Effective Date	–	[DD/MM/YYYY]

B. Financial Impact

Increase in CTC: ₹[Amount] ([Percentage]%)
Impact on current year budget: ₹[Amount]
Within approved budget: Yes / No
Grade pay range for new grade: ₹[Min] – ₹[Max]

C. Approval Matrix

Form · Word

Promotion Approval Form

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[Company Logo][Company Name]

PROMOTION EVALUATION FORM

Company:: [Company Name]
Promotion Cycle:: [Cycle / Year]
Form No.:: [Reference Number]

1. Employee Details

Employee Name	[Employee Name]
Employee ID	[Employee ID]
Current Designation	[Designation]
Current Grade	[Grade]
Department	[Department]
Work Location	[Work Location]
Date of Joining	[Date of Joining]
Date of Last Promotion	[DD/MM/YYYY]
Reporting Manager	[Reporting Manager]
Proposed Designation / Grade	[Proposed Designation]

2. Eligibility Check

Minimum time in current grade completed ([Number] years)
Performance rating of [Rating] or above in the last two cycles
No disciplinary action pending or in force
Mandatory training and certifications completed
Approved position available in the proposed grade

3. Performance History

Form · Word

Promotion Evaluation Form

Download .docx

[Company Logo][Company Name]

INCREMENT RECOMMENDATION FORM

Company:: [Company Name]
Increment Cycle:: [YYYY–YY]
Effective Date:: [DD/MM/YYYY]
Department:: [Department]

Merit Increase Guideline

Final Rating	Compa-ratio below 0.90	Compa-ratio 0.90–1.10	Compa-ratio above 1.10
5 – Outstanding	[%–%]	[%–%]	[%–%]
4 – Exceeds	[%–%]	[%–%]	[%–%]
3 – Meets	[%–%]	[%–%]	[%–%]
2 – Needs Improvement	[%–%]	[%–%]	[%–%]
1 – Unsatisfactory	Nil	Nil	Nil

Recommendations

Emp. ID	Employee Name	Designation	Final Rating	Current CTC (₹)	Compa-ratio	Recommended %	Increment (₹)	Revised CTC (₹)	Remarks
[Employee ID]	[Employee Name]	[Designation]	[Rating]	[CTC]	[Ratio]	[%]	[Amount]	[CTC]	[Remarks]
[Employee ID]	[Employee Name]	[Designation]	[Rating]	[CTC]	[Ratio]	[%]	[Amount]	[CTC]	[Remarks]
[Employee ID]	[Employee Name]	[Designation]	[Rating]	[CTC]	[Ratio]	[%]	[Amount]	[CTC]	[Remarks]
[Employee ID]	[Employee Name]	[Designation]	[Rating]	[CTC]	[Ratio]	[%]	[Amount]	[CTC]	[Remarks]

Deviations from Guideline

Form · Word

Increment Recommendation Form

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[Company Logo][Company Name]

INCREMENT APPROVAL FORM

Form No.:: [Reference Number]
Appraisal Cycle:: [FY 20XX–XX]
Date:: [Date]

A. Employee Details

Employee Name	[Employee Name]
Employee ID	[Employee ID]
Designation	[Designation]
Department	[Department]
Grade / Band	[Grade]
Date of Joining	[Date of Joining]
Work Location	[Work Location]
Reporting Manager	[Reporting Manager]

B. Increment Proposal

Particulars	Current (₹ p.a.)	Proposed (₹ p.a.)	Change (%)
Basic Salary	[Amount]	[Amount]	[x]%
HRA	[Amount]	[Amount]	[x]%
Special Allowance	[Amount]	[Amount]	[x]%
Employer PF Contribution	[Amount]	[Amount]	[x]%
Total CTC	[CTC]	[Amount]	[x]%

Type of Increment: Annual Merit / Off-cycle / Market Correction / Special
Performance Rating	[Rating]
Effective Date	[DD/MM/YYYY]
Arrears Payable: Yes / No – Amount ₹ [Amount]
Position in Salary Band after Increment: Below Min / Within / Above Max

Form · Word

Increment Approval Form

Download .docx

[Company Logo][Company Name]

COMPENSATION BENCHMARKING SHEET

Company:: [Company Name]
Data Sources:: [Survey / Source Names]
Data Effective Date:: [DD/MM/YYYY]
Target Market Position:: [P50 / P60 / P75]

A. Role Matching

Internal Role	Grade	Survey Role / Code	Match Quality	City	Incumbents
[Designation]	[Grade]	[Survey Role]	Strong / Moderate / Weak	[City]	[No.]
[Designation]	[Grade]	[Survey Role]	Strong / Moderate / Weak	[City]	[No.]
[Designation]	[Grade]	[Survey Role]	Strong / Moderate / Weak	[City]	[No.]
[Designation]	[Grade]	[Survey Role]	Strong / Moderate / Weak	[City]	[No.]

B. Market Comparison (Annual Fixed Pay, ₹)

Internal Role	Internal Median	Market P25	Market P50	Market P75	Market Index (%)	Position
[Designation]	[Amount]	[Amount]	[Amount]	[Amount]	[x]%	Below / At / Above
[Designation]	[Amount]	[Amount]	[Amount]	[Amount]	[x]%	Below / At / Above
[Designation]	[Amount]	[Amount]	[Amount]	[Amount]	[x]%	Below / At / Above
[Designation]	[Amount]	[Amount]	[Amount]	[Amount]	[x]%	Below / At / Above

C. Method Notes

Template · Word

Compensation Benchmarking Sheet

Download .docx

[Company Logo][Company Name]
SUCCESSION PLANNING FORM
Form No.:
[Reference Number]
Review Date:
[Date]
Confidentiality:
Strictly Confidential
Section A – Position Details
Position [Designation]
Department [Department]
Work Location [Work Location]
Current Holder [Employee Name] ([Employee ID])
Time in Role [x] years
Why this role is critical [Reason]
Section B – Vacancy Risk
Risk of vacancy in 12 months: High / Medium / Low
Reason: Retirement / Flight risk / Planned move / Other
Expected date, if known [DD/MM/YYYY]
Impact if vacant without cover [Details]
Section C – Emergency Cover
Form · Word
Succession Planning Form
Download .docx

Risk of vacancy in 12 months: High / Medium / Low
Reason: Retirement / Flight risk / Planned move / Other
Expected date, if known	[DD/MM/YYYY]
Impact if vacant without cover	[Details]

Compensation Review Form

Preview of the form

1. Employee Profile

2. Total Rewards Comparison

3. Variable Pay History

4. Long-term Incentives

5. Rationale and Approval

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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