Free form template · Word

Compensatory Leave Application

A compensatory leave application lets an employee take a day off in return for working on a weekly off or holiday at the company's request. The form links the comp off to the specific day worked and the approval for that work, so it can be verified and used within its validity period.

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[Company Logo][Company Name]

COMPENSATORY OFF APPLICATION

Company:: [Company Name]
Form No.:: [Reference Number]
Date:: [Date]

Employee Details

Employee Name	[Employee Name]
Employee ID	[Employee ID]
Department / Shift	[Department]
Reporting Manager	[Reporting Manager]

Details of Holiday / Weekly Off Worked

Date Worked	Type (Weekly Off / Holiday)	In Time	Out Time	Hours	Work Done	Prior Approval By
[DD/MM/YYYY]	[Type]	[HH:MM]	[HH:MM]	[Number]	[Description]	[Name]
[DD/MM/YYYY]	[Type]	[HH:MM]	[HH:MM]	[Number]	[Description]	[Name]

Attendance proof	[ ] Biometric [ ] Gate pass [ ] Timesheet [ ] Email approval attached

Comp Off Requested

Comp off date(s)	[DD/MM/YYYY]
[ ] Full day [ ] Half day
Comp off valid until (as per policy)	[DD/MM/YYYY]

Declaration: I confirm that I worked on the date(s) above at the request of my reporting manager and have not claimed overtime payment or another comp off for the same work.

Employee
[Employee Name]
Date: [Date]

Verification and Approval

Attendance verified by HR	[ ] Yes
Comp off credited	[Number] day(s)
Comp off approved for	[DD/MM/YYYY]

Reporting Manager
[Reporting Manager]
Date: [Date]

HR
[HR Name]
Date: [Date]

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What this template includes

Date and hours of the holiday or weekly off worked
Reference to prior approval for the extra work
Attendance proof (biometric, gate pass, timesheet)
Comp off date requested
Validity window within which comp off must be used
Note that the comp off does not replace statutory overtime where applicable

When to use it

An employee worked on a Sunday, weekly off or public holiday to meet a deadline
Support or plant staff called in for a breakdown or emergency
Event or audit work that ran over a holiday
Where policy offers comp off instead of overtime payment

How to customise this template

1Set the comp off validity period from your policy
2Decide the minimum hours worked to earn a full or half day comp off
3Add a gate pass field for plants and warehouses
4Allow multiple days worked to be listed for one comp off application

HR tips

Approve holiday work in advance; comp off claims without prior approval cause disputes
Track comp off separately from earned leave
Check whether the employee is covered by overtime provisions under the applicable law, since comp off may not substitute for overtime wages
Remind employees before comp off expires

This template is a starting point only. Review it against applicable labour laws, the relevant state Shops & Establishments or Factories rules, the Labour Codes and their rules as notified, your standing orders and leave policy, and take legal advice where needed.

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Frequently asked questions

What is compensatory off?+

Compensatory off is a day of leave given in exchange for working on a weekly off or holiday. Its rules, including validity and eligibility, are set by company policy and applicable laws.

How long is comp off valid?+

Most policies require comp off to be used within a set period, stated as [Number] days from the date worked. Check your leave policy.

Can comp off be encashed?+

Usually not; comp off is meant to be taken as leave. Some companies pay holiday-working allowance instead. Where overtime law applies, wages for extra hours may also be due.

All 50 leave management →

[Company Logo][Company Name]

LEAVE APPLICATION FORM

Company:: [Company Name]
Form No.:: [Reference Number]
Date of Application:: [Date]

Part A – Employee Details

Employee Name
Employee ID
Designation
Department
Reporting Manager
Work Location
Mobile Number

Part B – Leave Details

Type of Leave	[ ] Casual [ ] Sick [ ] Earned/Privilege [ ] Compensatory Off [ ] Leave Without Pay [ ] Other: [Specify]
From Date (DD/MM/YYYY)
To Date (DD/MM/YYYY)
Number of Working Days
Half Day	[ ] First Half [ ] Second Half [ ] Not Applicable
Reason for Leave
Address and Phone Number During Leave

Part C – Work Handover

Form · Word

Leave Application Form

Download .docx

[Company Logo][Company Name]
CASUAL LEAVE APPLICATION
Date:
[Date]
To,
[Reporting Manager]
[Designation]
[Department]
[Company Name], [Work Location]
Subject: Application for Casual Leave on [DD/MM/YYYY] [to DD/MM/YYYY]
Dear Sir / Madam,
I request casual leave for [Number] day(s) on [DD/MM/YYYY] [to DD/MM/YYYY] to attend to [a personal matter / a family function / documentation work at a government office].
I have completed or handed over my pending work as follows:
Letter · Word
Casual Leave Application
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[Company Logo][Company Name]
SICK LEAVE APPLICATION
Date:
[Date]
To,
[Reporting Manager]
[Department]
[Company Name]
Subject: Application for Sick Leave from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I was unwell with [fever / viral infection / a medical condition] from [DD/MM/YYYY] and, on the advice of my doctor, was unable to attend office. I had informed you by [phone / message / email] on [DD/MM/YYYY] at [Time].
I request that my absence from [DD/MM/YYYY] to [DD/MM/YYYY], a total of [Number] working days, be treated as sick leave.
Letter · Word
Sick Leave Application
Download .docx
[Company Logo][Company Name]
EARNED LEAVE APPLICATION
Date:
[Date]
To,
[Reporting Manager]
[Designation]
[Company Name]

Through: HR Department
Subject: Application for Earned Leave from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I wish to apply for earned leave of [Number] days from [DD/MM/YYYY] to [DD/MM/YYYY] for [a family vacation / a visit to my native place / personal commitments]. I request permission to [prefix / suffix] the holiday / weekly off on [DD/MM/YYYY] to this leave, as permitted under the leave policy.
Particulars Details
Earned leave balance as on date [Number] days
Leave applied [Number] days
Balance after leave [Number] days
Date of rejoining [DD/MM/YYYY]
Letter · Word
Earned Leave Application
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Particulars	Details
Earned leave balance as on date	[Number] days
Leave applied	[Number] days
Balance after leave	[Number] days
Date of rejoining	[DD/MM/YYYY]

[Company Logo][Company Name]

PRIVILEGE LEAVE APPLICATION FORM

Establishment:: [Company Name]
Unit / Plant:: [Work Location]
Application No.:: [Reference Number]
Date:: [Date]

A. Worker / Employee Details

Name	[Employee Name]
Token / Employee No.	[Employee ID]
Department / Section	[Department]
Designation / Grade	[Designation]
Shift	[ ] General [ ] A [ ] B [ ] C
Date of Joining	[Date of Joining]

B. Leave Applied

Period: From [DD/MM/YYYY] To [DD/MM/YYYY]
Number of days	[Number]
Holidays / weekly offs falling within the period	[Dates]
Purpose	[Purpose]
Address during leave	[Address]
Advance wages requested	[ ] Yes [ ] No

I request privilege leave for the above period. I will report for duty in my shift on [DD/MM/YYYY].

Form · Word

Privilege Leave Application

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[Company Logo][Company Name]
APPLICATION FOR PAID LEAVE
Date:
[Date]
To,
The HR Department
[Company Name]
[Company Address]

Copy: [Reporting Manager]
Subject: Request for Paid Leave from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear Sir / Madam,
I request paid leave of [Number] working days from [DD/MM/YYYY] to [DD/MM/YYYY] for [personal reasons / travel / family commitments]. As per my latest leave statement, my available paid leave balance is [Number] days.
I request that this leave be processed with full pay for the month of [Month, Year]. In case my balance is found to be insufficient, please:
Letter · Word
Paid Leave Application
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[Company Logo][Company Name]
APPLICATION FOR LEAVE WITHOUT PAY
Date:
[Date]
To,
[Reporting Manager]
[Department], [Company Name]

Copy: HR Department
Subject: Request for Leave Without Pay from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I request leave without pay for [Number] days from [DD/MM/YYYY] to [DD/MM/YYYY]. I need this time because [brief reason, e.g. care of a family member / completion of a personal legal matter / relocation of my family].
I have checked my leave balances and confirm that my casual, sick and earned leave are [exhausted / not sufficient for this period]: CL [Number], SL [Number], EL [Number].
Letter · Word
Unpaid Leave Application
Download .docx
[Company Logo][Company Name]
APPLICATION FOR MATERNITY LEAVE
Date:
[Date]
To,
The HR Manager
[Company Name]
[Company Address]

Copy: [Reporting Manager]
Subject: Application for Maternity Leave
Dear [HR Name],
I am pleased to inform you that I am expecting a child, and my expected date of delivery is [DD/MM/YYYY], as per the enclosed certificate from [Doctor Name / Hospital Name].
I request maternity leave from [DD/MM/YYYY] to [DD/MM/YYYY], a total of [Number] weeks, in accordance with the maternity benefit provisions applicable to me and the company policy. Of this, I propose to take [Number] weeks before the expected date of delivery and the balance after delivery.
Letter · Word
Maternity Leave Application
Download .docx

Compensatory Leave Application

Preview of the form

Employee Details

Details of Holiday / Weekly Off Worked

Comp Off Requested

Verification and Approval

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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