Free template template · Word

Final Salary Settlement Sheet

A final salary settlement sheet is a payroll working sheet that calculates the last month's pay component by component for a leaving employee. It works out payable days, loss of pay, prorated earnings and statutory deductions, and feeds those numbers into the full and final settlement statement.

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[Company Logo][Company Name]

FINAL SALARY SETTLEMENT SHEET

Employee:: [Employee Name] ([Employee ID])
Salary Month:: [Month YYYY]
Last Working Day:: [Last Working Day]

1. Attendance

Calendar Days	Days up to LWD	Paid Leave	LOP Days	Payable Days
[Number]	[Number]	[Number]	[Number]	[Number]

2. Earnings

Component	Monthly Rate (₹)	Payable Days	Prorated Amount (₹)
Basic + DA	[Basic Salary]	[Number]	[Amount]
HRA	[HRA]	[Number]	[Amount]
Special allowance	[Amount]	[Number]	[Amount]
Shift / night allowance	[Amount]	[Number]	[Amount]
Overtime / arrears	-	-	[Amount]
Gross earnings			[Amount]

3. Exit-specific Items

Item	Days	Per-day Rate (₹)	Amount (₹)
Leave encashment	[Number]	[Amount]	[Amount]
Notice shortfall recovery	[Number]	[Amount]	([Amount])
Notice pay (employer-initiated)	[Number]	[Amount]	[Amount]

4. Deductions

Deduction	Basis	Amount (₹)
Employee PF	12% of PF wages	[Amount]
Employee ESI (if covered)	0.75% of gross	[Amount]
Professional tax	State slab	[Amount]
Labour welfare fund (if applicable)	State rule	[Amount]
TDS	Annual recomputation	[Amount]
Total deductions		[Amount]

5. Net Final Salary

Particulars	Amount (₹)
Gross earnings + exit items	[Amount]
Less: total deductions	[Amount]
Net final salary (carried to F&F)	[Amount]

Prepared by
[Payroll Executive]
Date: [Date]

Checked by
[HR Name]
Date: [Date]

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What this template includes

Attendance summary: calendar days, days worked, LOP, paid leave
Component-wise monthly rate and prorated earnings
Allowances and arrears for the final month
Statutory deductions: PF, ESI, professional tax, labour welfare fund where applicable
Leave encashment and notice recovery per-day computations
Net final salary carried to F&F

When to use it

Payroll is processing a leaver's final month salary
The employee left mid-month and earnings must be prorated
There are loss-of-pay days, arrears or shift allowances to adjust
You want a working sheet behind the F&F summary

How to customise this template

1Replace components with your salary structure (for example special allowance, conveyance)
2Apply your payroll's per-day rule consistently
3Add shift, night or overtime allowances for operations staff
4Link the net to the F&F statement

HR tips

Use the attendance cut-off date of the last working day, not the payroll cycle date
Check ESI applicability against the gross wage ceiling
Recompute TDS for the year on exit
Get the sheet checked by a second person

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Frequently asked questions

How is final month salary calculated when an employee leaves mid-month?+

Each salary component is prorated for payable days, usually monthly rate divided by days in the month or the company's fixed divisor, multiplied by days paid.

Are PF and ESI deducted from the final salary?+

Yes, PF is deducted at 12% of PF wages and, where the employee is covered, ESI at 0.75% of gross wages for the final month.

What is the difference between this sheet and the F&F statement?+

This sheet is the detailed payroll working for the last month. The F&F statement is the overall summary including gratuity, bonus, recoveries and net payable.

All 50 resignation, exit & full-and-final settlement →

[Company Logo][Company Name]

FULL AND FINAL SETTLEMENT STATEMENT

F&F No.:: [Reference Number]
Date of Preparation:: [Date]

A. Employee Details

Particulars	Details	Particulars	Details
Employee Name	[Employee Name]	Employee ID	[Employee ID]
Designation	[Designation]	Department	[Department]
Date of Joining	[Date of Joining]	Last Working Day	[Last Working Day]
Total Service	[Years] years [Months] months	Separation Type	[Resignation / Termination / Retirement]
Monthly Basic + DA (₹)	[Basic Salary]	Monthly Gross (₹)	[Amount]
PAN	[PAN]	UAN	[UAN]

B. Earnings

S. No.	Component	Basis of Calculation	Amount (₹)
1	Salary for days worked in final month	[Days] days x gross per day	[Amount]
2	Leave encashment	[Days] days x [basic / basic + DA] per day	[Amount]
3	Statutory bonus / ex-gratia	As per Payment of Bonus rules / policy, pro-rata	[Amount]
4	Gratuity (if eligible)	15/26 x last Basic + DA x completed years	[Amount]
5	Variable pay / incentive due	As per policy	[Amount]
6	Salary in lieu of notice (if employer-initiated)	[Days] days x gross per day	[Amount]
7	Approved reimbursements	As per finance clearance	[Amount]
	Total Earnings (A)		[Amount]

C. Deductions

Template · Word

Full & Final Settlement Statement

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[Company Logo][Company Name]

FULL AND FINAL SETTLEMENT

Ref. No.:: [Reference Number]
Date:: [Date]

To,
[Employee Name]
Former [Designation], [Department]
Employee ID: [Employee ID]
[Employee Address]

Subject: Full and Final Settlement of Your Dues

Dear [Employee Name],

Further to your separation from [Company Name] on [Last Working Day], we have completed your full and final settlement. The summary is given below and the detailed statement is enclosed.

Particulars	Amount (₹)
Salary for days worked	[Amount]
Leave encashment	[Amount]
Bonus / incentive	[Amount]
Gratuity (if eligible)	[Amount]
Reimbursements	[Amount]
Total earnings	[Amount]
Less: Notice recovery	[Amount]
Less: Advances and other recoveries	[Amount]
Less: PF, ESI, professional tax and TDS	[Amount]
Net amount payable	[Amount]

Letter · Word

Full & Final Settlement Letter

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[Company Logo][Company Name]
FINAL SETTLEMENT APPROVAL FORM
Approval No.:
[Reference Number]
Date:
[Date]
1. Employee Summary
Employee Name
Employee ID
Designation / Department
Date of Joining
Last Working Day
Separation Type
F&F Statement Reference
2. Pre-payment Checks
- Exit clearance form fully signed
- Finance clearance received with recoveries
- Final month attendance and leave balance verified
- Investment proofs considered for TDS
- Gratuity eligibility checked (five years' continuous service or applicable rule)
- Bank details verified
3. Settlement Summary
Form · Word
Final Settlement Approval Form
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[Company Logo][Company Name]
RESIGNATION LETTER
Date:
[Date]
Employee ID:
[Employee ID]
To,
[Reporting Manager]
[Designation of Manager]
[Company Name]
[Company Address]

Cc: [HR Name], Human Resources
Subject: Resignation from the post of [Designation]
Dear [Reporting Manager],
Please accept this letter as formal notice of my resignation from the position of [Designation] in the [Department] department of [Company Name]. I joined the organisation on [Date of Joining], and after careful thought I have decided to move on to pursue [a new professional opportunity / higher studies / personal reasons].
As per the terms of my appointment, I will serve a notice period of [Notice Period], and my last working day will be [Last Working Day]. If the company agrees to an earlier release, I am open to discussing it, subject to completing my handover.
Letter · Word
Resignation Letter Format
Download .docx
[Company Logo][Company Name]
EMPLOYEE RESIGNATION FORM
Form No.:
[Reference Number]
Date Received by HR:
[Date]
[Company Name]
[Company Address]

To be filled by the employee and submitted to the reporting manager and HR. Please write clearly.
Section A: Employee Details
Employee Name
Employee ID
Designation
Department
Work Location
Date of Joining
Reporting Manager
UAN (for PF transfer)
Personal Email
Mobile Number
Section B: Resignation Details
Date of Resignation
Notice Period as per Appointment Letter
Requested Last Working Day
Request for Notice Waiver / Buyout (Yes / No)
If yes, reason for early release
Form · Word
Employee Resignation Form
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[Company Logo][Company Name]
RESIGNATION ACCEPTANCE LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
[Work Location]
Subject: Acceptance of Your Resignation
Dear [Employee Name],
We acknowledge receipt of your resignation letter dated [Date of Resignation]. After discussion with your reporting manager, the management has accepted your resignation from the position of [Designation]. Your last working day with [Company Name] will be [Last Working Day].
Before your last working day, please complete the following:
Letter · Word
Resignation Acceptance Letter
Download .docx
[Company Logo][Company Name]
ACKNOWLEDGEMENT OF RESIGNATION
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
Subject: Acknowledgement of Resignation Received on [Date of Resignation]
Dear [Employee Name],
This is to acknowledge that the Human Resources department received your resignation from the position of [Designation] on [Date of Resignation] through [email / letter / HRMS]. Your resignation has been recorded in your personnel file with this date.
As per your appointment terms, your notice period is [Notice Period]. Based on the date of receipt, your tentative last working day would be [Last Working Day]. Please treat this date as provisional until you receive the formal acceptance letter, which will confirm the final date and exit formalities.
Letter · Word
Resignation Acknowledgement Letter
Download .docx
[Company Logo][Company Name]
REQUEST FOR WITHDRAWAL OF RESIGNATION
Date:
[Date]
Employee ID:
[Employee ID]
To,
[Reporting Manager]
[Company Name]
[Company Address]

Cc: [HR Name], Human Resources
Subject: Request to Withdraw My Resignation Dated [Date of Resignation]
Dear [Reporting Manager],
I had submitted my resignation from the position of [Designation] in the [Department] department on [Date of Resignation], with my last working day proposed as [Last Working Day]. The resignation was [acknowledged / accepted] vide letter Ref. No. [Reference Number] dated [Date].
After further reflection, I would like to respectfully request that my resignation be withdrawn and that I be allowed to continue in my present role. [Reason, e.g. my personal circumstances have changed / after our recent discussion I am confident my career goals can be met here].
Letter · Word
Resignation Withdrawal Request
Download .docx

Employee Name
Employee ID
Designation / Department
Date of Joining
Last Working Day
Separation Type
F&F Statement Reference

Date of Resignation
Notice Period as per Appointment Letter
Requested Last Working Day
Request for Notice Waiver / Buyout (Yes / No)
If yes, reason for early release

Employee Name
Employee ID
Designation
Department
Work Location
Date of Joining
Reporting Manager
UAN (for PF transfer)
Personal Email
Mobile Number

Final Salary Settlement Sheet

Preview of the template

1. Attendance

2. Earnings

3. Exit-specific Items

4. Deductions

5. Net Final Salary

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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