Resignation Withdrawal Request

APPROVAL OF RESIGNATION WITHDRAWAL

Ref. No.:

[Reference Number]

Date:

[Date]

To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]

Subject: Approval of Your Request to Withdraw Resignation

Dear [Employee Name],

This refers to your resignation dated [Date of Resignation] and your subsequent request dated [Date of Withdrawal Request] to withdraw it. We are pleased to inform you that the management has approved your request. Your resignation is hereby treated as withdrawn and of no effect.

Your employment with [Company Name] will continue without any break in service from your original date of joining, [Date of Joining]. Your designation, reporting line, compensation and all other terms and conditions of your appointment remain unchanged, except as stated below.

RESIGNATION LETTER

Date:

[Date]

Employee ID:

[Employee ID]

To,
[Reporting Manager]
[Designation of Manager]
[Company Name]
[Company Address]

Cc: [HR Name], Human Resources

Subject: Resignation from the post of [Designation]

Dear [Reporting Manager],

Please accept this letter as formal notice of my resignation from the position of [Designation] in the [Department] department of [Company Name]. I joined the organisation on [Date of Joining], and after careful thought I have decided to move on to pursue [a new professional opportunity / higher studies / personal reasons].

As per the terms of my appointment, I will serve a notice period of [Notice Period], and my last working day will be [Last Working Day]. If the company agrees to an earlier release, I am open to discussing it, subject to completing my handover.

EMPLOYEE RESIGNATION FORM

Form No.:

[Reference Number]

Date Received by HR:

[Date]

[Company Name]
[Company Address]

To be filled by the employee and submitted to the reporting manager and HR. Please write clearly.

Section A: Employee Details

Section B: Resignation Details

RESIGNATION ACCEPTANCE LETTER

Ref. No.:

[Reference Number]

Date:

[Date]

To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
[Work Location]

Subject: Acceptance of Your Resignation

Dear [Employee Name],

We acknowledge receipt of your resignation letter dated [Date of Resignation]. After discussion with your reporting manager, the management has accepted your resignation from the position of [Designation]. Your last working day with [Company Name] will be [Last Working Day].

Before your last working day, please complete the following:

ACKNOWLEDGEMENT OF RESIGNATION

Ref. No.:

[Reference Number]

Date:

[Date]

To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]

Subject: Acknowledgement of Resignation Received on [Date of Resignation]

Dear [Employee Name],

This is to acknowledge that the Human Resources department received your resignation from the position of [Designation] on [Date of Resignation] through [email / letter / HRMS]. Your resignation has been recorded in your personnel file with this date.

As per your appointment terms, your notice period is [Notice Period]. Based on the date of receipt, your tentative last working day would be [Last Working Day]. Please treat this date as provisional until you receive the formal acceptance letter, which will confirm the final date and exit formalities.

RESPONSE TO RESIGNATION

Ref. No.:

[Reference Number]

Date:

[Date]

To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]

Subject: Your Resignation Dated [Date of Resignation] – Unable to Accept as Submitted

Dear [Employee Name],

We have received your resignation dated [Date of Resignation] requesting relieving on [Requested Date]. After review, we regret that the company is unable to accept the resignation on the terms submitted, for the following reason:

• Option 1 – Notice period: Clause [Clause Number] of your appointment letter requires [Notice Period] notice or payment in lieu. Your request does not meet this requirement.
• Option 2 – Pending inquiry: A domestic inquiry under charge sheet Ref. No. [Reference Number] is in progress, and as per [Standing Orders / Policy Name] the matter must be concluded before separation is processed.
• Option 3 – Service agreement: Your [training / service] agreement dated [Date] sets out the exit process in Clause [Clause Number], which has not yet been followed.

REQUEST FOR NOTICE PERIOD WAIVER

Date:

[Date]

Employee ID:

[Employee ID]

To,
[Reporting Manager]
[Company Name]

Cc: [HR Name], Human Resources

Subject: Request for Waiver of [Number] Days of Notice Period

Dear [Reporting Manager],

With reference to my resignation dated [Date of Resignation], my last working day as per the [Notice Period] notice is [Last Working Day]. I request you to kindly consider waiving [Number] days of my notice period and relieving me on [Requested Last Working Day].

Reason: [Briefly state the reason, for example a fixed joining date at the new employer, or a family or health matter requiring relocation].

REQUEST FOR EARLY RELIEVING

Date:

[Date]

Employee ID:

[Employee ID]

To,
[HR Name]
Human Resources
[Company Name]

Through: [Reporting Manager]

Subject: Request for Early Relieving on [Requested Last Working Day]

Dear [HR Name],

My resignation dated [Date of Resignation] was accepted with a last working day of [Last Working Day]. I am writing to request that I be relieved earlier, on [Requested Last Working Day], because [state reason briefly].

I have already completed the following handover activities: