Free agreement template · Word

Freelancer Agreement

A freelancer agreement is a project-based contract between a business and an independent freelancer such as a designer, writer or developer. It defines the work, milestones, payment, revision rounds and transfer of intellectual property once paid.

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[Company Logo][Company Name]

FREELANCER AGREEMENT

Ref. No.:: [Reference Number]
Date:: [Date]

This Freelancer Agreement is made on [Date] between [Company Name], [Company Address] (the "Client") and [Freelancer Name], [Freelancer Address], PAN [PAN] (the "Freelancer").

1. Services

1.1 The Freelancer will deliver [Project Description] as described in Schedule A.
1.2 The Freelancer decides how and where the work is done, subject to agreed timelines.

2. Milestones and Payment

Milestone	Deliverable	Due Date	Fee (₹)
1	[Deliverable 1]	[DD/MM/YYYY]	[Amount]
2	[Deliverable 2]	[DD/MM/YYYY]	[Amount]
3	[Final Deliverable and Source Files]	[DD/MM/YYYY]	[Amount]

2.1 The Client will pay each milestone within [Payment Days] days of acceptance, less TDS where applicable. GST will be added if the Freelancer is registered.

3. Revisions

Each milestone includes [Revision Rounds] rounds of revisions. Further revisions will be charged at ₹[Amount] per round or as agreed in writing.

4. Intellectual Property

On receipt of full payment, all rights in the deliverables pass to the Client. The Freelancer confirms that the work is original and does not infringe anyone else's rights. The Freelancer may show the work in a portfolio only with the Client's written consent.

5. Confidentiality

The Freelancer shall keep the Client's information, data and unreleased work confidential.

6. Independent Contractor

The Freelancer is not an employee and is responsible for their own taxes, equipment and insurance. No salary, PF, ESI or leave applies.

7. Termination

Either party may end this Agreement with [Notice Days] days' written notice. The Client will pay for accepted work completed up to that date.

8. Governing Law

This Agreement is governed by Indian law, with jurisdiction at [City].

For [Company Name]
[Authorised Signatory]
[Designation]

Freelancer
[Freelancer Name]
Signature: ____________
Date: [Date]

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What this template includes

Statement of work with deliverables
Milestone-based payment schedule
Number of revision rounds included
IP assignment on full payment
Confidentiality and data protection
Independent contractor status and tax responsibility

When to use it

Commissioning a website, logo, content or video project
Hiring a developer on a per-milestone basis
Engaging remote freelancers in other cities
Short projects that do not justify an employee hire

How to customise this template

1Fill the milestone table with dates and amounts
2Set the revision limit and rate for extra revisions
3Decide whether the freelancer may show the work in a portfolio
4Attach a brief or statement of work as Schedule A

HR tips

Agree acceptance criteria for each milestone
Pay on time; late payment damages relationships
Ask for source files as part of the final deliverable
Keep communication on record by email

This template is a starting point only for an independent contractor engagement. Review it against applicable labour laws (including the Labour Codes in force from 21 November 2025 and the state rules being notified), your Shops & Establishments registration, standing orders and company policies, and take advice from a legal adviser where needed.

For HR & hiring managers

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Frequently asked questions

Who owns the work created by a freelancer?+

Without a written assignment, copyright usually stays with the creator. This agreement transfers IP to the client on full payment.

Should TDS be deducted on freelancer payments?+

Depending on the nature of the work and the amount, TDS may apply. Confirm the section and rate with your accountant.

Can a freelancer work for my competitors?+

Generally yes, as they are independent. You can restrict use of your confidential information but should avoid treating them like an exclusive employee.

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[Date]
This Employment Agreement ("Agreement") is made at [City] on [Date] between:

[Company Name], a company incorporated under the Companies Act, 2013, having its registered office at [Company Address] (the "Company"); and

[Employee Name], son/daughter of [Parent Name], residing at [Employee Address] (the "Employee").
The Company wishes to employ the Employee, and the Employee agrees to be employed, on the terms set out below.
1. Appointment and Term
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1.1 The Employer engages the Employee as [Designation] for the purpose of [Project / Reason for Fixed Term].
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The Employee shall perform the duties listed in Schedule A under the supervision of [Reporting Manager] at [Work Location].
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The Company employs the Employee as [Designation], [Department], on a permanent basis with effect from [Date of Joining]. Service with the Company from [Seniority Date] will count for seniority.
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APPOINTMENT LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Candidate Address]
[City] – [PIN Code]
Subject: Appointment as [Designation]
Dear [Candidate Name],

With reference to your application and the subsequent interviews, we are pleased to appoint you as [Designation] in the [Department] department of [Company Name] on the following terms and conditions.
1. Date of joining: You will join duty on or before [Date of Joining] at our [Work Location] office. If you do not join by this date, this appointment will stand withdrawn unless extended in writing.
2. Reporting: You will report to [Reporting Manager] or any other person designated by the management.
3. Remuneration: Your Cost to Company (CTC) will be ₹[CTC] per annum, as detailed in the annexure below. Salary is subject to statutory deductions and applicable income tax.
4. Probation: You will be on probation for [Probation Period] months from the date of joining. On satisfactory completion, your confirmation will be communicated in writing.
5. Working hours: Normal working hours are [Working Hours], [Working Days] days a week, as per the company attendance policy.
6. Statutory benefits: You will be covered under the Employees' Provident Fund and, where eligible, ESI. Gratuity will be payable as per law after five years of continuous service.
7. Leave: You will be entitled to leave as per the company leave policy and applicable state rules.
8. Notice period: During probation either party may end employment with [Probation Notice] notice. After confirmation, the notice period will be [Notice Period] or salary in lieu thereof.
9. Conduct and confidentiality: You will follow the company code of conduct, POSH policy and other policies in force, and keep all business information confidential during and after employment.
10. Documents: Your appointment is subject to verification of your educational certificates, previous employment records, PAN and Aadhaar (masked copy).
Annexure A – Salary Structure
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LETTER OF APPOINTMENT
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Candidate Address]
[City] – [PIN Code]
Subject: Letter of Appointment – [Designation], [Department]
Dear [Candidate Name],

Further to your acceptance of our offer dated [Offer Date], the management of [Company Name] is pleased to appoint you to its services on the terms set out below.
1. Position and duties: You are appointed as [Designation]. Your main duties are described in Annexure B. The management may assign other duties suited to your skills from time to time.
2. Commencement: Your employment begins on [Date of Joining]. Your seniority will be counted from this date.
3. Place of work and transfer: Your initial place of posting is [Work Location]. You may be transferred to any office, branch or associated company in India, with reasonable notice and applicable allowances.
4. Compensation: Your annual CTC is ₹[CTC], made up as per Annexure A. Salary is paid by bank transfer on or before [Pay Day] of the following month.
5. Probation and confirmation: You will be on probation for [Probation Period] months. Confirmation will be communicated in writing; without it, you remain on probation.
6. Leave: You are eligible for [Earned Leave] days earned leave, [Casual Leave] days casual leave and [Sick Leave] days sick leave per year, plus declared holidays, as per the leave policy.
7. Statutory coverage: PF, ESI (if eligible), gratuity and bonus will apply as per law.
8. Termination: After confirmation, either party may end this employment with [Notice Period] notice or pay in lieu. Employment may be ended without notice for proven misconduct after due inquiry as per standing orders.
9. Retirement: You will retire on reaching the age of [Retirement Age] years.
10. Company property: On leaving, you will return the laptop, ID card, documents and any other company property before full and final settlement.
11. Jurisdiction: Any dispute will be subject to the courts at [City].
Please confirm your acceptance by signing and returning the duplicate copy. We look forward to a long association.

Yours faithfully,
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We refer to your appointment letter Ref. [Appointment Letter Ref.] dated [Appointment Date], under which you joined [Company Name] as [Designation] on [Date of Joining].
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CONTRACT OF EMPLOYMENT
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Employee: [Employee Name], [Employee Address]

Both parties agree to the following terms of employment.
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3. Place of work: [Work Location], or another location of the Employer within [City/State] when reasonably required.
4. Pay: Gross monthly salary of ₹[Amount] (annual CTC ₹[CTC]) paid by bank transfer by the [Pay Day] of each month, after deduction of PF, ESI, professional tax and TDS as applicable.
5. Hours: [Working Hours] per day, [Working Days] days per week, with a weekly off on [Weekly Off]. Overtime, when approved in advance, will be paid as per law.
6. Leave and holidays: As per the Employer's leave policy and applicable state rules.
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9. Data protection: The Employee will use customer and employee personal data only for work purposes and keep it secure.
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11. Ending employment: After probation, either party gives [Notice Period] written notice or pay in lieu. The Employee will complete handover and return company property. Full and final settlement will be made within [F&F Days] days of the last working day.
12. Other terms: [Role-Specific Terms]
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Ref. No.:
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We are pleased to appoint you as [Designation] in [Department] at [Company Name], [Work Location], with effect from [Date of Joining]. Your appointment is on probation on the terms below.
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