Free letter template · Word

Marriage Leave Application

A marriage leave application requests leave for the employee's own wedding or, under some policies, a close family member's wedding. It sets out the wedding date, rituals and travel days, and the leave head to be used, since marriage leave is a company benefit rather than a statutory one.

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[Company Logo][Company Name]

MARRIAGE LEAVE APPLICATION

Date:: [Date]

To,
[Reporting Manager]
[Department]
[Company Name]

Copy: HR Department

Subject: Leave Application for [My Marriage / Marriage of My Relation]

Dear [Reporting Manager],

I am happy to share that [my wedding / the wedding of my Relation] is scheduled on [DD/MM/YYYY] at [City / Venue]. I request leave from [DD/MM/YYYY] to [DD/MM/YYYY] for the ceremonies and travel, as follows:

Leave Head	From	To	Days
Marriage Leave (as per policy)	[DD/MM/YYYY]	[DD/MM/YYYY]	[Number]
Earned Leave	[DD/MM/YYYY]	[DD/MM/YYYY]	[Number]
Total			[Number]

Before my leave, I will complete [Deliverable] and hand over [Responsibilities] to [Colleague Name], with a written status note. My out-of-office message will direct queries to them.

[After my marriage, I would like to update my marital status, name (if applicable) and nominee details for provident fund, gratuity and group insurance. Please share the forms.]

I would be delighted if you and the team could join us; the invitation is enclosed. Kindly sanction the leave.

Yours sincerely,

[Employee Name]
Employee ID: [Employee ID]
[Designation]

Sanction

Marriage leave sanctioned	[Number] days
Earned leave sanctioned	[Number] days
Rejoining date	[DD/MM/YYYY]

Reporting Manager
[Reporting Manager]
Date: [Date]

HR
[HR Name]
Date: [Date]

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What this template includes

Wedding date and place
Days needed for ceremonies and travel
Marriage leave entitlement as per policy plus any EL
Handover of responsibilities for a longer absence
Option to attach the invitation if policy asks
Request to update records (name, nominee, insurance) after marriage

When to use it

The employee's own wedding, including pre-wedding ceremonies and travel
A sibling's or child's wedding where policy or EL covers it
Combining marriage leave with earned leave for a honeymoon
Weddings at the native place that need extra travel days

How to customise this template

1Select own wedding or family wedding and edit accordingly
2Split the dates into marriage leave and earned leave
3Delete the records-update paragraph if not applicable
4Apply well in advance if the wedding falls in a peak business period

HR tips

Apply early, especially in wedding seasons when many staff seek leave
After the wedding, update PF, insurance and gratuity nominations if needed
Do not insist on proof unless policy requires it
Plan handover a week before; the last days before a wedding are busy

For HR & hiring managers

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Frequently asked questions

How do I write a leave application for my marriage?+

Mention your wedding date and venue, the total days needed including travel and ceremonies, the leave heads to be used and your handover plan. Inviting your manager is a nice touch but optional.

Is marriage leave given in private companies?+

Marriage leave is not generally mandated by law for private employees; many companies offer it under their leave policy. Otherwise earned leave is used.

Should I update my nominee details after marriage?+

Yes, it is advisable to review nominations for PF, gratuity and insurance after marriage. HR can provide the forms.

All 50 leave management →

[Company Logo][Company Name]

LEAVE APPLICATION FORM

Company:: [Company Name]
Form No.:: [Reference Number]
Date of Application:: [Date]

Part A – Employee Details

Employee Name
Employee ID
Designation
Department
Reporting Manager
Work Location
Mobile Number

Part B – Leave Details

Type of Leave	[ ] Casual [ ] Sick [ ] Earned/Privilege [ ] Compensatory Off [ ] Leave Without Pay [ ] Other: [Specify]
From Date (DD/MM/YYYY)
To Date (DD/MM/YYYY)
Number of Working Days
Half Day	[ ] First Half [ ] Second Half [ ] Not Applicable
Reason for Leave
Address and Phone Number During Leave

Part C – Work Handover

Form · Word

Leave Application Form

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[Company Logo][Company Name]
CASUAL LEAVE APPLICATION
Date:
[Date]
To,
[Reporting Manager]
[Designation]
[Department]
[Company Name], [Work Location]
Subject: Application for Casual Leave on [DD/MM/YYYY] [to DD/MM/YYYY]
Dear Sir / Madam,
I request casual leave for [Number] day(s) on [DD/MM/YYYY] [to DD/MM/YYYY] to attend to [a personal matter / a family function / documentation work at a government office].
I have completed or handed over my pending work as follows:
Letter · Word
Casual Leave Application
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[Company Logo][Company Name]
SICK LEAVE APPLICATION
Date:
[Date]
To,
[Reporting Manager]
[Department]
[Company Name]
Subject: Application for Sick Leave from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I was unwell with [fever / viral infection / a medical condition] from [DD/MM/YYYY] and, on the advice of my doctor, was unable to attend office. I had informed you by [phone / message / email] on [DD/MM/YYYY] at [Time].
I request that my absence from [DD/MM/YYYY] to [DD/MM/YYYY], a total of [Number] working days, be treated as sick leave.
Letter · Word
Sick Leave Application
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[Company Logo][Company Name]
EARNED LEAVE APPLICATION
Date:
[Date]
To,
[Reporting Manager]
[Designation]
[Company Name]

Through: HR Department
Subject: Application for Earned Leave from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I wish to apply for earned leave of [Number] days from [DD/MM/YYYY] to [DD/MM/YYYY] for [a family vacation / a visit to my native place / personal commitments]. I request permission to [prefix / suffix] the holiday / weekly off on [DD/MM/YYYY] to this leave, as permitted under the leave policy.
Particulars Details
Earned leave balance as on date [Number] days
Leave applied [Number] days
Balance after leave [Number] days
Date of rejoining [DD/MM/YYYY]
Letter · Word
Earned Leave Application
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Particulars	Details
Earned leave balance as on date	[Number] days
Leave applied	[Number] days
Balance after leave	[Number] days
Date of rejoining	[DD/MM/YYYY]

[Company Logo][Company Name]

PRIVILEGE LEAVE APPLICATION FORM

Establishment:: [Company Name]
Unit / Plant:: [Work Location]
Application No.:: [Reference Number]
Date:: [Date]

A. Worker / Employee Details

Name	[Employee Name]
Token / Employee No.	[Employee ID]
Department / Section	[Department]
Designation / Grade	[Designation]
Shift	[ ] General [ ] A [ ] B [ ] C
Date of Joining	[Date of Joining]

B. Leave Applied

Period: From [DD/MM/YYYY] To [DD/MM/YYYY]
Number of days	[Number]
Holidays / weekly offs falling within the period	[Dates]
Purpose	[Purpose]
Address during leave	[Address]
Advance wages requested	[ ] Yes [ ] No

I request privilege leave for the above period. I will report for duty in my shift on [DD/MM/YYYY].

Form · Word

Privilege Leave Application

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[Company Logo][Company Name]
APPLICATION FOR PAID LEAVE
Date:
[Date]
To,
The HR Department
[Company Name]
[Company Address]

Copy: [Reporting Manager]
Subject: Request for Paid Leave from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear Sir / Madam,
I request paid leave of [Number] working days from [DD/MM/YYYY] to [DD/MM/YYYY] for [personal reasons / travel / family commitments]. As per my latest leave statement, my available paid leave balance is [Number] days.
I request that this leave be processed with full pay for the month of [Month, Year]. In case my balance is found to be insufficient, please:
Letter · Word
Paid Leave Application
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[Company Logo][Company Name]
APPLICATION FOR LEAVE WITHOUT PAY
Date:
[Date]
To,
[Reporting Manager]
[Department], [Company Name]

Copy: HR Department
Subject: Request for Leave Without Pay from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I request leave without pay for [Number] days from [DD/MM/YYYY] to [DD/MM/YYYY]. I need this time because [brief reason, e.g. care of a family member / completion of a personal legal matter / relocation of my family].
I have checked my leave balances and confirm that my casual, sick and earned leave are [exhausted / not sufficient for this period]: CL [Number], SL [Number], EL [Number].
Letter · Word
Unpaid Leave Application
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[Company Logo][Company Name]
APPLICATION FOR MATERNITY LEAVE
Date:
[Date]
To,
The HR Manager
[Company Name]
[Company Address]

Copy: [Reporting Manager]
Subject: Application for Maternity Leave
Dear [HR Name],
I am pleased to inform you that I am expecting a child, and my expected date of delivery is [DD/MM/YYYY], as per the enclosed certificate from [Doctor Name / Hospital Name].
I request maternity leave from [DD/MM/YYYY] to [DD/MM/YYYY], a total of [Number] weeks, in accordance with the maternity benefit provisions applicable to me and the company policy. Of this, I propose to take [Number] weeks before the expected date of delivery and the balance after delivery.
Letter · Word
Maternity Leave Application
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Marriage Leave Application

Preview of the letter

Subject: Leave Application for [My Marriage / Marriage of My Relation]

Sanction

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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