Free letter template · Word

Offer Letter Format for Hotel and Restaurant

A hotel and restaurant offer letter is issued to chefs, commis, stewards, front office associates and housekeeping staff joining a hotel, restaurant, cloud kitchen or resort. It covers pay and service charge share, duty meals and staff accommodation, split or rotating shifts, uniform, and food hygiene and safety obligations.

Editable Word (.docx)
Made for India
19 fill-in fields highlighted
Free, no sign-up

Download Word (.docx) — free

Preview of the letter

[Highlighted] = fill in

[Company Logo][Company Name]

OFFER OF EMPLOYMENT

Ref. No.:: [Reference Number]
Date:: [Date]

To,
[Candidate Name]
[Candidate Address]

Subject: Offer of Employment – [Designation], [Department / Outlet]

Dear [Candidate Name],

We are delighted to offer you the position of [Designation] in the [Department / Outlet] of [Hotel / Restaurant Name], [Work Location], reporting to [Reporting Manager]. Your joining date is [Date of Joining].

1. Remuneration and Facilities

Monthly gross salary: ₹[Amount] (Basic ₹[Basic Salary], HRA ₹[HRA], allowances ₹[Amount]); annual CTC ₹[CTC].
Service charge: shared as per the establishment's service charge policy, where applicable.
Duty meals: provided in the staff cafeteria during duty hours.
Accommodation: shared staff accommodation [Provided / Not Provided], subject to accommodation rules.
Uniform and laundry: uniforms issued and laundered by the establishment.
Statutory benefits: PF, ESI, bonus and gratuity as per law.

2. Working Hours

Hospitality operations run every day of the year. You will work [Number] hours a day in morning, evening, night or split shifts as per the departmental roster, including weekends, festivals and peak seasons, with a weekly off and compensatory offs as per policy. Overtime, if any, will be compensated as per law.

3. Hygiene, Grooming and Conduct

A medical fitness certificate is required before joining; food handlers will undergo periodic medical checks.
You shall follow food safety and hygiene standards, including hair nets, gloves, clean uniform, no jewellery in kitchens and reporting illness before duty.
Grooming standards for your department must be maintained at all times on duty.
Guest information, room numbers and belongings are confidential; lost and found items must be deposited as per procedure.
Consumption of alcohol on duty and removal of food or property without a gate pass are prohibited.

This offer is subject to document and reference verification and a probation period of [Probation Period] months. Notice period will be [Notice Period].

Please bring your certificates, experience letters, PAN, Aadhaar (last 4 digits / masked copy), bank details and photographs on joining, and sign this letter as acceptance by [Date].

We look forward to welcoming you.

Yours sincerely,

For [Hotel / Restaurant Name]
[Authorised Signatory]
Human Resources

Accepted by
[Candidate Name]
Date: [Date]

Download Word (.docx) — free

What this template includes

Department and outlet, as hotels run several outlets
Salary plus service charge distribution as per policy
Duty meals, staff accommodation and laundry facilities
Split shifts, night shifts and peak-season working
Food hygiene, medical fitness and personal grooming standards
Guest privacy and property/minibar accountability

When to use it

Hiring kitchen brigade staff such as commis, CDP or sous chef
Offering front office, F&B service or housekeeping roles
Staffing a new restaurant or resort before launch
Hiring staff who will live in staff accommodation
Recruiting management trainees from hotel management institutes

How to customise this template

1Enter the outlet (all-day dining, banquets, room service) and kitchen section
2State whether accommodation is provided and any nominal charge
3Insert your service charge distribution policy reference
4Edit shift patterns for split shifts if your restaurant uses them
5Add seasonal closure terms for resorts

HR tips

Get food handlers medically examined before kitchen duty and keep records for food safety inspections
Explain service charge distribution transparently to avoid disputes
Avoid unpaid trial shifts; pay for any trial work
Keep accommodation rules in a separate annexure signed by the employee

This template is a starting point. Review shift, accommodation and service charge terms against your state's Shops and Establishments rules, applicable labour and food safety laws, and with a legal adviser where needed.

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

Post a job free See plans

Post in 5 minutesDescribe the role in one line — we write the job description.
Verified applicantsEvery applicant has a verified mobile number.
Resume databaseSearch experienced candidates by skill, city and experience.

Frequently asked questions

Is service charge part of salary in hotels?+

Service charge distribution depends on the establishment's policy and applicable rules. Mention in the offer that it is shared as per policy and is separate from fixed salary.

Do kitchen staff need a medical certificate?+

Food handlers are expected to be medically fit and free of infectious disease. Ask for a fitness certificate before joining and repeat checks periodically.

What is a split shift in a restaurant?+

A split shift covers lunch and dinner service with a break in the afternoon. State total working hours and break timing in the offer letter.

All 55 industry editions →

[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Employment – [Designation], [Department]
Dear [Candidate Name],

With reference to your application and the interviews held, we are pleased to offer you the position of [Designation] in the [Department] department of [Company Name], based at [Work Location]. You will report to [Reporting Manager]. We request you to join on or before [Date of Joining].
1. Compensation
Your annual Cost to Company (CTC) will be ₹[CTC], as detailed below. Statutory deductions such as PF, ESI (if applicable), professional tax and income tax will be made as per law.
Letter · Word
Offer Letter Format for Pharma Company
Download .docx
[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
Candidate ID:
[Candidate ID]
To,
[Candidate Name]
[Candidate Address]
[Email Address]
Subject: Offer of Employment – [Designation] ([Grade])
Dear [Candidate Name],

Congratulations! Following our discussions, [Company Name] is pleased to offer you the position of [Designation] at grade [Grade] in our [Department] practice. Your base location will be [Work Location] and you will report to [Reporting Manager]. Your expected date of joining is [Date of Joining].
Compensation
Component Annual (₹)
Fixed Pay (Basic, HRA, allowances) [Amount]
Employer PF Contribution [Amount]
Gratuity [Amount]
Target Variable Pay [Amount]
Total CTC [CTC]
Letter · Word
Offer Letter Format for IT Company
Download .docx
[Company Logo][Company Name]
LETTER OF OFFER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer for the Role of [Designation] – [Team Name]
Dear [Candidate Name],

It was great speaking with you. We are happy to offer you the role of [Designation] in the [Team Name] team at [Company Name]. You will primarily work on [Product / Client Project] using [Tech Stack], reporting to [Reporting Manager]. Your work arrangement will be [Onsite / Hybrid / Remote] with base location [Work Location], and your proposed date of joining is [Date of Joining].
1. Compensation and Benefits
- Annual CTC: ₹[CTC], including fixed pay, employer PF contribution and gratuity.
- Performance bonus: up to ₹[Amount] per year, based on the bonus plan.
- ESOP: a proposed grant of [Number] options, subject to the company's ESOP plan, board approval and the vesting schedule in your grant letter.
- Equipment: a company laptop with licensed tools / a monthly device allowance of ₹[Amount].
- Health insurance for you and dependants as per policy.
Letter · Word
Offer Letter Format for Software Development Company
Download .docx

Component	Annual (₹)
Fixed Pay (Basic, HRA, allowances)	[Amount]
Employer PF Contribution	[Amount]
Gratuity	[Amount]
Target Variable Pay	[Amount]
Total CTC	[CTC]

[Company Logo][Company Name]

OFFER OF EMPLOYMENT

Ref. No.:: [Reference Number]
Date:: [Date]
Plant:: [Plant Name]

To,
[Candidate Name]
S/o / D/o [Parent Name]
[Candidate Address]

Subject: Offer of Employment as [Designation] – [Department], [Plant Name]

Dear [Candidate Name],

We are pleased to offer you employment as [Designation] in the [Department] department of our plant at [Work Location]. You will report to [Reporting Manager]. Please report to the plant HR office at 9:00 a.m. on [Date of Joining].

1. Wages and Statutory Benefits

Component	Monthly (₹)
Basic Salary	[Basic Salary]
Dearness Allowance (DA)	[Amount]
HRA	[HRA]
Conveyance / Shift Allowance	[Amount]
Gross Monthly Wages	[Amount]
Employer PF (12% of basic + DA, as per rules)	[Amount]
Employer ESI (if eligible)	[Amount]

Letter · Word

Offer Letter Format for Manufacturing Company

Download .docx

[Company Logo][Company Name]

OFFER LETTER

Ref. No.:: [Reference Number]
Date:: [Date]
Process:: [Process Name]

To,
[Candidate Name]
[Candidate Address]
Mobile: [Mobile Number]

Subject: Offer of Employment – [Designation], [Process Name]

Dear [Candidate Name],

We are pleased to offer you the position of [Designation] for the [Process Name] ([Voice / Non-Voice]) process at our [Work Location] centre, reporting to [Reporting Manager]. Your date of joining will be [Date of Joining].

1. Salary Structure

Component	Monthly (₹)
Basic Salary	[Basic Salary]
HRA	[HRA]
Other Allowances	[Amount]
Night Shift Allowance (eligible shifts)	[Amount]
Attendance Incentive (on meeting criteria)	[Amount]
Employer PF / ESI	[Amount]
Monthly CTC	[Amount]

Letter · Word

Offer Letter Format for BPO Company

Download .docx

[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Appointment as [Designation] – [Department / Unit]
Dear [Candidate Name],

We are pleased to offer you the position of [Designation] in the [Department / Unit] of [Hospital Name], [Work Location], reporting to [Reporting Manager]. Kindly report to the HR department on [Date of Joining].
1. Remuneration
Component Monthly (₹)
Basic Salary [Basic Salary]
HRA [HRA]
Special Unit Allowance (ICU/ER/OT) [Amount]
Night Duty Allowance [Amount]
Employer PF / ESI [Amount]
Monthly CTC [Amount]
Letter · Word
Offer Letter Format for Hospital
Download .docx
[Company Logo][Company Name]
LETTER OF OFFER
Ref. No.:
[Reference Number]
Date:
[Date]
Academic Session:
[Session Year]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Appointment as [Designation] ([Subject])
Dear [Candidate Name],

We are happy to offer you the position of [Designation] for [Subject] for classes [Classes] at [School Name], [Work Location], affiliated to [Board]. You will report to the Principal / [Reporting Manager]. Please join on [Date of Joining].
1. Salary and Benefits
Your consolidated monthly salary will be ₹[Amount] (Basic ₹[Basic Salary], allowances ₹[Amount]), amounting to an annual CTC of ₹[CTC]. You will be covered under PF and ESI as applicable. Salary during summer and winter vacations will be paid as per school policy.
Letter · Word
Offer Letter Format for School
Download .docx
[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Employment – [Designation], [Product / Vertical]
Dear [Candidate Name],

We are pleased to offer you the position of [Designation] in the [Product / Vertical] business of [Company Name], posted at our [Branch Name] branch, [Work Location]. You will report to [Reporting Manager]. Your date of joining will be [Date of Joining].
1. Compensation
Component Annual (₹)
Fixed Pay (Basic, HRA, allowances) [Amount]
Employer PF and Gratuity [Amount]
Total Fixed CTC [CTC]
Target Incentive / Variable Pay [Amount]
Letter · Word
Offer Letter Format for Bank and NBFC
Download .docx

Component	Annual (₹)
Fixed Pay (Basic, HRA, allowances)	[Amount]
Employer PF and Gratuity	[Amount]
Total Fixed CTC	[CTC]
Target Incentive / Variable Pay	[Amount]

Offer Letter Format for Hotel and Restaurant

Preview of the letter

Subject: Offer of Employment – [Designation], [Department / Outlet]

1. Remuneration and Facilities

2. Working Hours

3. Hygiene, Grooming and Conduct

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

Related HR templates