Free policy template · Word

Office Timing Policy

An office timing policy tells employees exactly when the office opens and closes, when they must report, the lunch window and how early leaving is handled. It is a short, practical policy for desk-based teams, usually displayed at reception and shared at induction.

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[Company Logo][Company Name]

OFFICE TIMING POLICY

Company:: [Company Name]
Office:: [Work Location]
Effective From:: [Date]

1. Purpose

To inform all employees of the daily office schedule so that teams are available to each other and to clients during business hours.

2. Scope

Applies to all office-based employees at [Work Location]. Shift and field staff follow their own schedules.

3. Office Hours

Office premises open at [HH:MM] and close at [HH:MM].
Reporting time: [HH:MM]; grace period: [No.] minutes.
Closing time: [HH:MM], after completing [No.] working hours.
Saturdays: [closed / 1st and 3rd working, HH:MM to HH:MM].

4. Lunch and Breaks

Lunch break is [No.] minutes between [HH:MM] and [HH:MM]. Teams handling client calls should stagger lunch so that the desk is covered. Two tea breaks of [No.] minutes each are allowed.

5. Short Permission and Early Leaving

Employees may take up to [No.] short permissions of up to [No.] hours per month with prior approval from the reporting manager.
Permissions beyond this limit will be treated as half-day leave.
Leaving early without permission will be recorded as an attendance exception.

6. Department-wise Timings

Customer Support: [HH:MM]–[HH:MM]; Accounts: [HH:MM]–[HH:MM]; Sales: as per field schedule with check-in by [HH:MM].

7. Visitor Hours

Visitors and vendors will be received between [HH:MM] and [HH:MM] unless a meeting is pre-scheduled.

8. Late Stay

Employees staying after [HH:MM] must inform the admin team for security. Late stay is not to be routine; work beyond hours needs manager approval.

9. Non-compliance and Review

Repeated non-adherence will be addressed under the Attendance Policy after discussion with the employee. This policy will be reviewed annually.

Issued by
[HR Name]
Human Resources

Approved by
[Authorised Signatory]

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What this template includes

Office opening and closing time – access and security
Reporting time and grace – everyday expectation
Fixed lunch window – coverage of desks and phones
Early leaving permission – short-leave rules
Saturday or alternate-day timings – avoids confusion
Customer or visitor hours – front-desk clarity

When to use it

Opening a new office or co-working space
Changing office hours after relocation
Introducing alternate or half-day Saturdays
Clarifying lunch and early-leaving rules after complaints

How to customise this template

1Enter your office open/close times
2Decide whether lunch is staggered or fixed
3Set how many short permissions are allowed per month
4Add festival or Ramzan timing relaxations if you offer them

HR tips

Keep office timing separate from overall working-hours limits
Communicate changes at least a week in advance
Make sure the building access hours match the policy
Apply short-leave rules to managers too

This template is a starting point. Review it against applicable labour laws, state Shops & Establishments or Factories rules, your standing orders and your attendance policy, and consult a legal adviser where needed.

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Frequently asked questions

What is the difference between office timing and working hours policy?+

Office timing covers the daily schedule — opening, reporting, lunch and closing. A working hours policy covers limits on hours, rest, weekly off and overtime.

How many short permissions can an employee take?+

It is a company choice; many allow two short permissions of up to two hours a month. State the limit and how extra permissions are treated.

Can office timings differ for departments?+

Yes, for example customer support may start earlier. List the department-wise timings in the policy.

All 50 attendance & time management →

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Shift Timing Policy
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[Company Logo][Company Name]
ATTENDANCE POLICY
Company:
[Company Name]
Policy No.:
[Reference Number]
Effective Date:
[Date]
Version:
[1.0]
Owner:
Human Resources
1. Purpose
This policy sets out how attendance is recorded at [Company Name], what is expected of employees regarding punctuality and absence, and how attendance issues will be handled fairly and consistently.
2. Scope
It applies to all employees on the company's rolls at all locations, including probationers and fixed-term employees. Contract workers follow this policy as applied by their contractor and site rules.
3. Definitions
Policy · Word
Attendance Policy
Download .docx
Policy · Word
Working Hours Policy
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[Company Logo][Company Name]

ATTENDANCE REGISTER

Name of Establishment:: [Company Name]
Address:: [Company Address]
Registration No.:: [Registration Number]
Month / Year:: [Month] / [Year]
Department:: [Department]

Sr. No.	Employee ID	Employee Name	Designation	Days 1–15 (codes)	Days 16–31 (codes)	Present Days	Leave Days	Absent Days	Paid Days
1	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
2	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
3	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
4	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
5	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]

Monthly Summary

Particulars	Count
Total employees on roll	[No.]
Total working days in month	[No.]
Weekly offs and holidays	[No.]
Employees with full attendance	[No.]

Certified that the above attendance has been verified against leave records and is correct to the best of our knowledge.

Attendance Register Format

Download .docx

[Company Logo][Company Name]

MONTHLY ATTENDANCE SHEET

Company:: [Company Name]
Department / Team:: [Department]
Month:: [Month Year]
Attendance Cycle:: [DD/MM/YYYY] to [DD/MM/YYYY]
Total Days in Cycle:: [No.]

Employee ID	Employee Name	Week 1	Week 2	Week 3	Week 4	Week 5	Late Marks	OT Hours (Approved)	Paid Leave	LOP Days	Paid Days	Remarks
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]

Leave Breakup

Employee Name	Casual Leave	Sick Leave	Earned Leave	Comp-Off	On Duty
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]

Notes for Payroll

Paid days = present days + paid leave + weekly offs + paid holidays.
Overtime is paid as per applicable law and company policy, only for hours approved in writing.
Any correction after submission must be raised through an attendance regularisation form.

Template · Word

Monthly Attendance Sheet

Download .docx

[Company Logo][Company Name]

EMPLOYEE ATTENDANCE SHEET

Company:: [Company Name]
Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Reporting Manager:: [Reporting Manager]
Month:: [Month Year]
Standard Shift:: [09:30] to [18:30]

Date	Day	In-Time	Out-Time	Break (mins)	Net Hours	Status (P/L/H/WO/HD)	Remarks
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]

Monthly Totals

Item	Total
Days present	[No.]
Leave days (type)	[No. / Type]
Total net hours	[Hours]
Late arrivals	[No.]

I confirm that the entries above are a true record of my attendance for the month.

Employee
[Employee Name]
Date: [Date]

Verified by
[Reporting Manager]
Date: [Date]

Template · Word

Employee Attendance Sheet

Download .docx

[Company Logo][Company Name]

DAILY ATTENDANCE REGISTER

Establishment:: [Company Name]
Location / Gate:: [Work Location]
Date:: [DD/MM/YYYY]
Shift:: [General / A / B / C]
Shift Timing:: [HH:MM] to [HH:MM]

Sr. No.	Employee ID	Employee Name	Department	Time In	Signature (In)	Time Out	Signature (Out)	Remarks
1	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
2	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
3	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
4	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
5	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]

Day-end Summary

Total on Roll	Present	On Leave	Absent	Late Arrivals
[No.]	[No.]	[No.]	[No.]	[No.]

Instructions: Each employee must sign personally at entry and exit. Proxy signing is not permitted. Any missed entry should be reported to the supervisor the same day.

Shift Supervisor
[Supervisor Name]
Time: [HH:MM]

Received by HR
[HR Name]
Date: [Date]

Daily Attendance Register

Download .docx

[Company Logo][Company Name]

BIOMETRIC ATTENDANCE CORRECTION FORM

Company:: [Company Name]
Form No.:: [Reference Number]
Date of Request:: [Date]

Section A: Employee Details

Employee Name
Employee ID
Designation
Department
Reporting Manager
Biometric / Card ID

Section B: Correction Details

Date	Punch Type (In/Out/Both)	Time Recorded	Actual Time	Location / Gate
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]

Section C: Reason

Form · Word

Biometric Attendance Correction Form

Download .docx

Office Timing Policy

Preview of the policy

1. Purpose

2. Scope

3. Office Hours

4. Lunch and Breaks

5. Short Permission and Early Leaving

6. Department-wise Timings

7. Visitor Hours

8. Late Stay

9. Non-compliance and Review

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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