Free register template · Word

Daily Attendance Register

A daily attendance register is a one-day sign-in sheet where every employee records arrival and departure with their signature. Security, a shift supervisor or the front office keeps it at the entry point and hands it to HR at day-end.

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[Company Logo][Company Name]

DAILY ATTENDANCE REGISTER

Establishment:: [Company Name]
Location / Gate:: [Work Location]
Date:: [DD/MM/YYYY]
Shift:: [General / A / B / C]
Shift Timing:: [HH:MM] to [HH:MM]

Sr. No.	Employee ID	Employee Name	Department	Time In	Signature (In)	Time Out	Signature (Out)	Remarks
1	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
2	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
3	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
4	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
5	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]

Day-end Summary

Total on Roll	Present	On Leave	Absent	Late Arrivals
[No.]	[No.]	[No.]	[No.]	[No.]

Instructions: Each employee must sign personally at entry and exit. Proxy signing is not permitted. Any missed entry should be reported to the supervisor the same day.

Shift Supervisor
[Supervisor Name]
Time: [HH:MM]

Received by HR
[HR Name]
Date: [Date]

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What this template includes

Date and shift header – one sheet per day or per shift
Sign-in time and signature – the employee's own confirmation
Sign-out time and signature – shows hours on premises
Shift column – useful for multi-shift units
Supervisor count at day-end – total present vs. on roll
Late arrival marker – recorded factually without comment

When to use it

Factories and warehouses with gate-based sign-in
Retail stores and clinics without biometric devices
Temporary sites or events where staff report daily
Fire drills and emergencies, to know who is on premises

How to customise this template

1Add your unit name and gate or location
2Print one sheet per shift if you run rotating shifts
3Pre-fill names to speed up sign-in at peak times
4Add a PPE-issued column for manufacturing sites

HR tips

Keep the register at the entry point, not in the HR cabin
Never let one employee sign for another
Close each page with a supervisor signature to prevent later additions
Use it as your headcount list during evacuation drills

For HR & hiring managers

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Frequently asked questions

What is a daily attendance register?+

It is a sheet on which employees sign in and out each day. It provides an immediate record of who is on premises and supports the monthly attendance register.

Who should maintain the daily attendance register?+

Usually security, the front office or the shift supervisor. HR collects the sheets daily and transfers the data to the monthly record.

How long should daily attendance sheets be kept?+

Keep them for the period required by applicable labour laws and state rules, and for as long as the related payroll may be reviewed.

All 50 attendance & time management →

[Company Logo][Company Name]

ATTENDANCE REGISTER

Name of Establishment:: [Company Name]
Address:: [Company Address]
Registration No.:: [Registration Number]
Month / Year:: [Month] / [Year]
Department:: [Department]

Sr. No.	Employee ID	Employee Name	Designation	Days 1–15 (codes)	Days 16–31 (codes)	Present Days	Leave Days	Absent Days	Paid Days
1	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
2	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
3	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
4	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
5	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]

Monthly Summary

Particulars	Count
Total employees on roll	[No.]
Total working days in month	[No.]
Weekly offs and holidays	[No.]
Employees with full attendance	[No.]

Certified that the above attendance has been verified against leave records and is correct to the best of our knowledge.

Attendance Register Format

Download .docx

[Company Logo][Company Name]

SITE ATTENDANCE REGISTER – COMPANY EMPLOYEES

Company:: [Company Name]
Site / Project:: [Site Name] – [Project Code]
Client:: [Client Name]
Site In-charge:: [Site Engineer Name]
Date:: [DD/MM/YYYY]

Sr. No.	Employee ID	Employee Name	Trade / Role	Time In	Time Out	PPE Issued (Y/N)	Safety Induction (Y/N)	Signature
1	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
2	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
3	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
4	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
5	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]

Daily Summary

Deployed	Present	Absent	On Leave	Toolbox Talk Held (Y/N)
[No.]	[No.]	[No.]	[No.]	[Y/N]

Site rules: Every employee must wear helmet, safety shoes and other prescribed PPE at all times. Report any incident or near miss to the site in-charge immediately.

Site In-charge
[Site Engineer Name]
Time: [HH:MM]

Received by HR
[HR Name]
Date: [Date]

Site Employee Attendance Register

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[Company Logo][Company Name]

VISITOR REGISTER

Premises:: [Company Name] – [Work Location]
Date:: [DD/MM/YYYY]
Maintained by:: [Reception / Security]

Privacy note: Visitor details are collected only for security and safety and will be kept confidential. Record ID type and last 4 digits only.

Sr. No.	Visitor Name	Company / From	Mobile	Purpose	Person to Meet	ID Type (last 4 digits)	Badge No.	Time In	Time Out	Visitor Signature	Host Signature
1	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]
2	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]
3	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]
4	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]
5	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]

Instructions for Visitors

Wear the visitor badge at all times and return it on exit.
Remain with your host in work areas.
Follow safety instructions and assemble at the marked point in an emergency.
Photography is not permitted without permission.

Reviewed by
[Admin In-charge]
Date: [Date]

Visitor Attendance Register

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[Company Logo][Company Name]

TRAINING ATTENDANCE REGISTER

Programme Title:: [Training Programme]
Trainer / Faculty:: [Trainer Name]
Date:: [DD/MM/YYYY]
Time / Duration:: [HH:MM] to [HH:MM] ([No.] hours)
Venue / Mode:: [Venue / Online]
Organised by:: [Department]

Sr. No.	Employee ID	Employee Name	Designation	Department	Sign-in	Sign-out	Assessment Score	Signature
1	[Employee ID]	[Employee Name]	[Designation]	[Department]	[HH:MM]	[HH:MM]	[Score]	[Signature]
2	[Employee ID]	[Employee Name]	[Designation]	[Department]	[HH:MM]	[HH:MM]	[Score]	[Signature]
3	[Employee ID]	[Employee Name]	[Designation]	[Department]	[HH:MM]	[HH:MM]	[Score]	[Signature]
4	[Employee ID]	[Employee Name]	[Designation]	[Department]	[HH:MM]	[HH:MM]	[Score]	[Signature]
5	[Employee ID]	[Employee Name]	[Designation]	[Department]	[HH:MM]	[HH:MM]	[Score]	[Signature]

Session Summary

Nominated	Attended	Absent	Average Score	Feedback Rating
[No.]	[No.]	[No.]	[Score]	[Rating]

Topics covered
Make-up session planned for absentees on

Certified that the above employees attended the training programme as recorded.

Training Attendance Register

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[Company Logo][Company Name]

HOLIDAY ATTENDANCE REGISTER

Establishment:: [Company Name]
Location:: [Work Location]
Year:: [Year]

Sr. No.	Holiday Name	Holiday Date	Holiday Type	Employee ID	Employee Name	Approval Ref.	Hours Worked	Compensation (Wages / Substitute Holiday / Comp-Off)	Date Given	HR Initials
1	[Holiday Name]	[DD/MM/YYYY]	[National / Festival / Declared]	[Employee ID]	[Employee Name]	[Reference Number]	[Hours]	[Option]	[DD/MM/YYYY]	[Initials]
2	[Holiday Name]	[DD/MM/YYYY]	[National / Festival / Declared]	[Employee ID]	[Employee Name]	[Reference Number]	[Hours]	[Option]	[DD/MM/YYYY]	[Initials]
3	[Holiday Name]	[DD/MM/YYYY]	[National / Festival / Declared]	[Employee ID]	[Employee Name]	[Reference Number]	[Hours]	[Option]	[DD/MM/YYYY]	[Initials]
4	[Holiday Name]	[DD/MM/YYYY]	[National / Festival / Declared]	[Employee ID]	[Employee Name]	[Reference Number]	[Hours]	[Option]	[DD/MM/YYYY]	[Initials]
5	[Holiday Name]	[DD/MM/YYYY]	[National / Festival / Declared]	[Employee ID]	[Employee Name]	[Reference Number]	[Hours]	[Option]	[DD/MM/YYYY]	[Initials]

Holiday-wise Summary

Holiday	Employees Worked	Compensated	Pending
[Holiday Name]	[No.]	[No.]	[No.]
[Holiday Name]	[No.]	[No.]	[No.]
[Holiday Name]	[No.]	[No.]	[No.]

Note: Compensation for work on holidays will be given as per applicable state holiday rules and company policy.

Maintained by
[HR Name]

Verified by
[Authorised Signatory]

Holiday Attendance Register

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[Company Logo][Company Name]

MONTHLY ATTENDANCE SHEET

Company:: [Company Name]
Department / Team:: [Department]
Month:: [Month Year]
Attendance Cycle:: [DD/MM/YYYY] to [DD/MM/YYYY]
Total Days in Cycle:: [No.]

Employee ID	Employee Name	Week 1	Week 2	Week 3	Week 4	Week 5	Late Marks	OT Hours (Approved)	Paid Leave	LOP Days	Paid Days	Remarks
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]

Leave Breakup

Employee Name	Casual Leave	Sick Leave	Earned Leave	Comp-Off	On Duty
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]

Notes for Payroll

Paid days = present days + paid leave + weekly offs + paid holidays.
Overtime is paid as per applicable law and company policy, only for hours approved in writing.
Any correction after submission must be raised through an attendance regularisation form.

Template · Word

Monthly Attendance Sheet

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[Company Logo][Company Name]

EMPLOYEE ATTENDANCE SHEET

Company:: [Company Name]
Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Reporting Manager:: [Reporting Manager]
Month:: [Month Year]
Standard Shift:: [09:30] to [18:30]

Date	Day	In-Time	Out-Time	Break (mins)	Net Hours	Status (P/L/H/WO/HD)	Remarks
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]

Monthly Totals

Item	Total
Days present	[No.]
Leave days (type)	[No. / Type]
Total net hours	[Hours]
Late arrivals	[No.]

I confirm that the entries above are a true record of my attendance for the month.

Employee
[Employee Name]
Date: [Date]

Verified by
[Reporting Manager]
Date: [Date]

Template · Word

Employee Attendance Sheet

Download .docx

[Company Logo][Company Name]

BIOMETRIC ATTENDANCE CORRECTION FORM

Company:: [Company Name]
Form No.:: [Reference Number]
Date of Request:: [Date]

Section A: Employee Details

Employee Name
Employee ID
Designation
Department
Reporting Manager
Biometric / Card ID

Section B: Correction Details

Date	Punch Type (In/Out/Both)	Time Recorded	Actual Time	Location / Gate
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]

Section C: Reason

Form · Word

Biometric Attendance Correction Form

Download .docx

Daily Attendance Register

Preview of the register

Day-end Summary

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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