Attendance & Time Management Templates

Attendance registers, regularisation, shift rosters, overtime, comp-off and timesheets. 50 free, editable Word templates written for Indian workplaces — preview each one, then download and customise.

• [Company Logo][Company Name]

  ATTENDANCE REGISTER

  Name of Establishment:

  [Company Name]

  Address:

  [Company Address]

  Registration No.:

  [Registration Number]

  Month / Year:

  [Month] / [Year]

  Department:

  [Department]

  Legend: P – Present | A – Absent | CL – Casual Leave | SL – Sick Leave | EL – Earned Leave | WO – Weekly Off | H – Paid Holiday | HD – Half Day. Mark one code per employee per day before 11:00 a.m.

  Sr. No.	Employee ID	Employee Name	Designation	Days 1–15 (codes)	Days 16–31 (codes)	Present Days	Leave Days	Absent Days	Paid Days
  1	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
  2	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
  3	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
  4	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
  5	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]

  Monthly Summary

  Particulars	Count
  Total employees on roll	[No.]
  Total working days in month	[No.]
  Weekly offs and holidays	[No.]
  Employees with full attendance	[No.]

  Certified that the above attendance has been verified against leave records and is correct to the best of our knowledge.

  Register · Word

  Attendance Register Format

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• [Company Logo][Company Name]

  MONTHLY ATTENDANCE SHEET

  Company:

  [Company Name]

  Department / Team:

  [Department]

  Month:

  [Month Year]

  Attendance Cycle:

  [DD/MM/YYYY] to [DD/MM/YYYY]

  Total Days in Cycle:

  [No.]

  Employee ID	Employee Name	Week 1	Week 2	Week 3	Week 4	Week 5	Late Marks	OT Hours (Approved)	Paid Leave	LOP Days	Paid Days	Remarks
  [Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
  [Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
  [Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
  [Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
  [Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]

  Leave Breakup

  Employee Name	Casual Leave	Sick Leave	Earned Leave	Comp-Off	On Duty
  [Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
  [Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
  [Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]

  Notes for Payroll

  • Paid days = present days + paid leave + weekly offs + paid holidays.
  • Overtime is paid as per applicable law and company policy, only for hours approved in writing.
  • Any correction after submission must be raised through an attendance regularisation form.

  Template · Word

  Monthly Attendance Sheet

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• [Company Logo][Company Name]

  EMPLOYEE ATTENDANCE SHEET

  Company:

  [Company Name]

  Employee Name:

  [Employee Name]

  Employee ID:

  [Employee ID]

  Designation:

  [Designation]

  Reporting Manager:

  [Reporting Manager]

  Month:

  [Month Year]

  Standard Shift:

  [09:30] to [18:30]

  Date	Day	In-Time	Out-Time	Break (mins)	Net Hours	Status (P/L/H/WO/HD)	Remarks
  [DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
  [DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
  [DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
  [DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
  [DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]

  Monthly Totals

  Item	Total
  Days present	[No.]
  Leave days (type)	[No. / Type]
  Total net hours	[Hours]
  Late arrivals	[No.]

  I confirm that the entries above are a true record of my attendance for the month.

  Employee
  [Employee Name]
  Date: [Date]

  Verified by
  [Reporting Manager]
  Date: [Date]

  Template · Word

  Employee Attendance Sheet

  Download .docx
• [Company Logo][Company Name]

  DAILY ATTENDANCE REGISTER

  Establishment:

  [Company Name]

  Location / Gate:

  [Work Location]

  Date:

  [DD/MM/YYYY]

  Shift:

  [General / A / B / C]

  Shift Timing:

  [HH:MM] to [HH:MM]

  Sr. No.	Employee ID	Employee Name	Department	Time In	Signature (In)	Time Out	Signature (Out)	Remarks
  1	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
  2	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
  3	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
  4	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
  5	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]

  Day-end Summary

  Total on Roll	Present	On Leave	Absent	Late Arrivals
  [No.]	[No.]	[No.]	[No.]	[No.]

  Instructions: Each employee must sign personally at entry and exit. Proxy signing is not permitted. Any missed entry should be reported to the supervisor the same day.

  Shift Supervisor
  [Supervisor Name]
  Time: [HH:MM]

  Received by HR
  [HR Name]
  Date: [Date]

  Register · Word

  Daily Attendance Register

  Download .docx
• [Company Logo][Company Name]

  BIOMETRIC ATTENDANCE CORRECTION FORM

  Company:

  [Company Name]

  Form No.:

  [Reference Number]

  Date of Request:

  [Date]

  Section A: Employee Details

  Employee Name
  Employee ID
  Designation
  Department
  Reporting Manager
  Biometric / Card ID

  Section B: Correction Details

  Date	Punch Type (In/Out/Both)	Time Recorded	Actual Time	Location / Gate
  [DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]
  [DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]
  [DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]

  Section C: Reason

  Form · Word

  Biometric Attendance Correction Form

  Download .docx
• [Company Logo][Company Name]

  ATTENDANCE REGULARIZATION FORM

  Company:

  [Company Name]

  Request No.:

  [Reference Number]

  Submitted On:

  [Date]

  Employee Details

  Employee Name
  Employee ID
  Department
  Designation
  Reporting Manager
  Work Location

  Regularization Details

  Date	Current Status in System	Requested Status	Type (On Duty / WFH / Travel / Training)	From – To Time	Place / Work Done
  [DD/MM/YYYY]	[Absent / Half Day / Late]	[Present / On Duty]	[Type]	[HH:MM – HH:MM]	[Details]
  [DD/MM/YYYY]	[Absent / Half Day / Late]	[Present / On Duty]	[Type]	[HH:MM – HH:MM]	[Details]
  [DD/MM/YYYY]	[Absent / Half Day / Late]	[Present / On Duty]	[Type]	[HH:MM – HH:MM]	[Details]
  [DD/MM/YYYY]	[Absent / Half Day / Late]	[Present / On Duty]	[Type]	[HH:MM – HH:MM]	[Details]

  Approval reference (email / travel order no.)
  Attachments

  Form · Word

  Attendance Regularization Form

  Download .docx
• [Company Logo][Company Name]

  ATTENDANCE CORRECTION REQUEST (EMAIL)

  Subject: Attendance Correction Request – [Employee Name], [Employee ID] – [Month Year]

  To: [HR Name], HR Department
  CC: [Reporting Manager]

  Dear [HR Name],

  While reviewing my attendance for [Month Year] on the HR portal, I noticed that some entries do not match my actual attendance. I request you to kindly correct the following:

  Date	Entry Currently Shown	Correct Entry	Reason / Reference
  [DD/MM/YYYY]	[Absent / LOP / CL]	[Present / SL / Holiday]	[Approved leave ID / Login record]
  [DD/MM/YYYY]	[Absent / LOP / CL]	[Present / SL / Holiday]	[Approved leave ID / Login record]
  [DD/MM/YYYY]	[Absent / LOP / CL]	[Present / SL / Holiday]	[Approved leave ID / Login record]

  I have attached the supporting documents listed below for your reference:
  1. [Leave approval email dated DD/MM/YYYY]
  2. [Screenshot of system login / gate entry]

  Email template · Word

  Attendance Correction Request

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• [Company Logo][Company Name]

  EXPLANATION LETTER – LATE ARRIVAL

  Date:

  [Date]

  Ref.:

  Reply to Memo No. [Reference Number] dated [DD/MM/YYYY]

  To,
  [HR Name]
  Human Resources Department
  [Company Name]
  [Company Address]

  Subject: Explanation for Late Arrival on [Dates]

  Dear Sir/Madam,

  This is in reply to the above memo regarding my late arrival at work. I acknowledge that I reported after the scheduled start time of [HH:MM] on the following dates: [DD/MM/YYYY – HH:MM], [DD/MM/YYYY – HH:MM] and [DD/MM/YYYY – HH:MM].

  The delay was caused by [state the reason honestly, e.g. a change in residence that has increased my commute, and disruption in the local train service during this period]. [Optional: I have attached the supporting document.]

  Letter · Word

  Late Coming Explanation Letter

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