Free form template · Word

Recognition Nomination Form

A recognition nomination form is a quick, one-page form any employee can use to nominate a colleague for values-based or peer recognition, such as a thank-you card, spot award or certificate. It is designed for speed, so recognition happens often.

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[Company Logo][Company Name]

RECOGNITION NOMINATION FORM

Tracking No. (HR use):: [Reference Number]
Date:: [Date]

Who are you recognising?

Colleague's Name
Employee ID
Department / Team
Work Location

Who is nominating?

Your Name
Employee ID
Department / Team

Which value did they show? (tick all that apply)

[Company Value 1, e.g. Customer First]
[Company Value 2, e.g. Ownership]
[Company Value 3, e.g. Integrity]
[Company Value 4, e.g. Teamwork]
[Company Value 5, e.g. Innovation]

What did they do?

Briefly describe what happened and when (2–4 lines)
Who benefited and how?

Suggested recognition

Thank-you note / e-card
Appreciation certificate
Spot award (up to ₹[Amount], needs manager approval)
Nominate for Employee of the Month

Approval

Approved recognition
Value (₹), if any
Remarks

I confirm that this nomination is genuine and describes what I personally observed or experienced.

Nominator
[Your Name]
Date: [Date]

Approved by
[Reporting Manager / HR Name]
Date: [Date]

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What this template includes

Short nominee and nominator section
Tick-box list of company values
One brief example of the behaviour
Suggested recognition type
Manager or HR approval
Tracking number for the recognition tracker

When to use it

Peer-to-peer recognition programmes open to all staff
Values-based recognition such as 'Integrity' or 'Customer First'
Requesting a spot award for a colleague in another team
Recognition boxes placed in plants, stores or branches

How to customise this template

1Replace the values list with your company values
2Set the recognition types and their approval limits
3Print as a half-page slip for recognition boxes
4Translate for multilingual workforces
5Feed approved forms into the recognition tracker

HR tips

Keep it to one page so people actually use it
Make anyone eligible to nominate, at any level
Act on nominations within two weeks
Share monthly counts to keep momentum

For HR & hiring managers

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Frequently asked questions

What is a recognition nomination form?+

A simple form that lets any employee nominate a colleague for recognition by describing the behaviour and the value it reflects.

Who approves peer recognition nominations?+

Usually the nominee's manager or HR approves, especially if a reward like a voucher is attached.

Can recognition be anonymous?+

The nominator's name is usually shared, as knowing who recognised you adds meaning, but some programmes allow anonymous notes.

All 50 employee recognition & rewards →

[Company Logo][Company Name]

INNOVATION RECOGNITION FORM

Form No.:: [Reference Number]
Date of Submission:: [Date]

Section A: Innovator Details

Employee Name
Employee ID
Designation
Department
Work Location
Reporting Manager
Co-contributors (Name, Employee ID)

Section B: The Innovation

Idea Title
Problem or opportunity addressed
Situation before the change
Solution implemented
Date of implementation
Area / line / process where implemented
Is it replicable in other locations? (Yes / No – details)

Section C: Benefits

Form · Word

Innovation Recognition Form

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[Company Logo][Company Name]
EMPLOYEE NOMINATION FORM
Recognition:
[Employee of the Month / Quarter]
Period:
[Month / Quarter YYYY]
Submission Deadline:
[DD/MM/YYYY]
1. Nominee Details
Employee Name
Employee ID
Designation
Department
Work Location
Date of Joining
Reporting Manager
2. Nominator Details
Nominator Name
Employee ID
Relationship to nominee (Manager / Peer / Internal customer)
3. Performance During the Period
Form · Word
Employee Nomination Form
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[Company Logo][Company Name]
ANNUAL AWARDS – NOMINATION FORM
Awards Year:
[Year]
Nomination Closes:
[DD/MM/YYYY]
Nomination ID (HR use):
[Reference Number]
1. Award Category (tick one)
- Employee of the Year
- Leadership Award
- Innovation Award
- Customer Excellence Award
- Project Excellence Award
- Rising Star (under [Number] years of service)
2. Nominee
Individual Nominee Name / Team Name
Employee ID(s)
Designation(s)
Department
Work Location
Team members and roles (for team nominations)
3. Nominator
Form · Word
Award Nomination Form
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[Company Logo][Company Name]
LETTER OF RECOGNITION
Ref. No.:
[Reference Number]
Date:
[Date]
Programme:
[Recognition Programme Name]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
[Work Location]
Subject: Formal recognition of your achievement – [Achievement]
Dear [Employee Name],
On behalf of [Company Name], we are pleased to formally recognise your achievement during [Period]. The recognition committee reviewed your nomination submitted by [Nominator Name] and confirmed the following results:
Measure Target Achieved
[KPI 1] [Target] [Result]
[KPI 2] [Target] [Result]
[KPI 3] [Target] [Result]
Letter · Word
Employee Recognition Letter
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[Company Logo][Company Name]
CERTIFICATE OF RECOGNITION
Certificate No.:
[Reference Number]
Programme:
[Recognition Programme Name]
Period:
[Quarter / Year]
[Company Name]
This is to recognise that
[Employee Name]
[Designation], [Department], [Work Location]
has demonstrated our core value of [Company Value] through [achievement, e.g. leading the migration of the billing system with zero downtime] during [Period]. This contribution has strengthened our team and our commitment to the customers we serve.
Certificate · Word
Employee Recognition Certificate
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[Company Logo][Company Name]
RECOGNITION BONUS LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
Award Certificate No.:
[Certificate Number]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
Subject: Recognition Bonus – [Award Name], [Period]
Dear [Employee Name],
Congratulations once again on winning the [Award Name] for [Period]. The award recognises [short reason, e.g. your role in bringing three new enterprise customers on board and the care you showed in onboarding them]. As announced under our recognition programme, the award carries a recognition bonus, the details of which are given below.
Award Gross Bonus (₹) Your Share (₹) Payroll Month
[Award Name] [Amount] [Amount] [Month YYYY]
Letter · Word
Recognition Bonus Letter
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[Company Logo][Company Name]
RECOGNITION EMAIL
Subject: Shout-out: [Employee Name] for [Achievement]
To:
[Team Distribution List]
Cc:
[Skip-level Manager]; [HR Name]
From:
[Reporting Manager]
Hi team,
I want to take a moment to recognise [Employee Name], [Designation], for [achievement, e.g. leading the GST e-invoicing rollout across all our billing locations].
What [Employee Name] did:
- [Action 1, e.g. mapped every invoice type and tested each one with the tax consultant]
- [Action 2, e.g. trained 25 billing staff across four branches in a week]
- [Action 3, e.g. set up a daily exception report so issues were fixed the same day]
Email template · Word
Recognition Email
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[Company Logo][Company Name]
PROJECT COMPLETION RECOGNITION
Ref. No.:
[Reference Number]
Date:
[Date]
Project Code:
[Project Code]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
Subject: Recognition for the successful completion of [Project Name]
Dear [Employee Name],
We are pleased to confirm that [Project Name] for [Client / Business Unit] was formally signed off on [DD/MM/YYYY]. On behalf of the project steering committee, I want to recognise your role in this success.
Project Detail Planned Actual
Start date [DD/MM/YYYY] [DD/MM/YYYY]
Go-live / handover [DD/MM/YYYY] [DD/MM/YYYY]
Budget ₹[Amount] ₹[Amount]
Key outcome [Target] [Result]
Letter · Word
Project Completion Recognition
Download .docx