Free form template · Word

Employee Nomination Form

An employee nomination form lets a manager or colleague nominate an individual for a periodic recognition such as Employee of the Month or Quarter. It captures the nominee's performance evidence and behaviour examples so the selection panel can compare nominees fairly.

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[Company Logo][Company Name]

EMPLOYEE NOMINATION FORM

Recognition:: [Employee of the Month / Quarter]
Period:: [Month / Quarter YYYY]
Submission Deadline:: [DD/MM/YYYY]

1. Nominee Details

Employee Name
Employee ID
Designation
Department
Work Location
Date of Joining
Reporting Manager

2. Nominator Details

Nominator Name
Employee ID
Relationship to nominee (Manager / Peer / Internal customer)

3. Performance During the Period

KPI	Target	Achieved	Source of Data
[KPI 1]	[Target]	[Result]	[MIS / Report]
[KPI 2]	[Target]	[Result]	[MIS / Report]
[KPI 3]	[Target]	[Result]	[MIS / Report]

4. Behaviour Examples

Example 1 (what happened, when, and the result)
Example 2 (what happened, when, and the result)
Company value demonstrated

5. HR Eligibility Check

Completed minimum service of [Number] months
No pending disciplinary proceedings
Attendance meets programme rules
Not awarded the same recognition in the last [Number] months

Declaration

I confirm that the information in this nomination is accurate to the best of my knowledge and is based on first-hand observation or verified data.

Nominator
[Nominator Name]
Date: [Date]

Endorsed by
[Reporting Manager]
Date: [Date]

HR Verification
[HR Name]
Date: [Date]

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What this template includes

Nominee and nominator details
Recognition period
KPI performance table
Two behaviour examples with dates
Attendance and conduct confirmation
Manager endorsement and HR eligibility check

When to use it

Monthly or quarterly Employee of the Month/Quarter cycles
Peer nominations for team-level recognition
Branch or plant recognition where many supervisors nominate
Building a documented trail for later awards

How to customise this template

1Replace KPI rows with role-specific measures
2Set a nomination deadline in the header
3Add an eligibility rule such as minimum service
4Make the manager endorsement optional for peer nominations
5Collect forms via email or a shared form

HR tips

Ask for examples, not adjectives
Check there is no pending disciplinary matter before award
Limit each nominator to one nomination per cycle
Share selection outcomes with all nominators

For HR & hiring managers

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Frequently asked questions

What should an employee nomination form include?+

Nominee and nominator details, the period, performance evidence, behaviour examples and manager endorsement.

Can employees nominate themselves?+

Most programmes do not allow self-nomination for individual awards, but some accept self-submitted achievement summaries. Define this in your guidelines.

How is this different from an award nomination form?+

An employee nomination form is typically for regular, periodic recognition, while an award nomination form is used for annual or category awards judged by a jury.

All 50 employee recognition & rewards →

[Company Logo][Company Name]
ANNUAL AWARDS – NOMINATION FORM
Awards Year:
[Year]
Nomination Closes:
[DD/MM/YYYY]
Nomination ID (HR use):
[Reference Number]
1. Award Category (tick one)
- Employee of the Year
- Leadership Award
- Innovation Award
- Customer Excellence Award
- Project Excellence Award
- Rising Star (under [Number] years of service)
2. Nominee
Individual Nominee Name / Team Name
Employee ID(s)
Designation(s)
Department
Work Location
Team members and roles (for team nominations)
3. Nominator
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Award Nomination Form
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Form · Word
Recognition Nomination Form
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[Company Logo][Company Name]
LETTER OF APPRECIATION
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
[Company Name], [Work Location]
Subject: Appreciation for your contribution to [Project / Task Name]
Dear [Employee Name],
I am writing to sincerely thank you for the work you did on [Project / Task Name] during [Month / Period]. When [describe the situation briefly, e.g. the client moved the deadline forward by a week], you took ownership, re-planned the work with the team and delivered [describe the output] on time and to the expected quality.
Your effort had a clear impact. Because of your work, [describe the result, e.g. the client renewed the contract / the month-end closing was completed two days early / pending tickets came down to zero]. Several colleagues also mentioned how patiently you guided them through the process.
Letter · Word
Employee Appreciation Letter
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[Company Logo][Company Name]
CERTIFICATE OF APPRECIATION
Certificate No.:
[Reference Number]
Date:
[Date]
[Company Name]
This certificate is proudly presented to
[Employee Name]
[Designation], [Department] | Employee ID: [Employee ID]
This is to certify that [Employee Name] is sincerely appreciated for [citation, e.g. the dedication and willingness shown in supporting the team during the annual stock audit at the warehouse].Your helpful attitude, reliability and readiness to go beyond your regular role have made a real difference to your colleagues and to [Company Name].
Certificate · Word
Employee Appreciation Certificate
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[Company Logo][Company Name]
LETTER OF RECOGNITION
Ref. No.:
[Reference Number]
Date:
[Date]
Programme:
[Recognition Programme Name]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
[Work Location]
Subject: Formal recognition of your achievement – [Achievement]
Dear [Employee Name],
On behalf of [Company Name], we are pleased to formally recognise your achievement during [Period]. The recognition committee reviewed your nomination submitted by [Nominator Name] and confirmed the following results:
Measure Target Achieved
[KPI 1] [Target] [Result]
[KPI 2] [Target] [Result]
[KPI 3] [Target] [Result]
Letter · Word
Employee Recognition Letter
Download .docx
[Company Logo][Company Name]
CERTIFICATE OF RECOGNITION
Certificate No.:
[Reference Number]
Programme:
[Recognition Programme Name]
Period:
[Quarter / Year]
[Company Name]
This is to recognise that
[Employee Name]
[Designation], [Department], [Work Location]
has demonstrated our core value of [Company Value] through [achievement, e.g. leading the migration of the billing system with zero downtime] during [Period]. This contribution has strengthened our team and our commitment to the customers we serve.
Certificate · Word
Employee Recognition Certificate
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[Company Logo][Company Name]
EMPLOYEE OF THE MONTH
Certificate No.:
[Reference Number]
Month:
[Month YYYY]
[Company Name] – Certificate of Award
This is to certify that
[Employee Name]
[Designation], [Department], [Work Location]
has been selected as Employee of the Month for [Month YYYY] in recognition of [citation, e.g. achieving 120% of the monthly collection target, maintaining full attendance and helping two new team members settle into the process].
Certificate · Word
Employee of the Month Certificate
Download .docx
[Company Logo][Company Name]
EMPLOYEE OF THE YEAR
Certificate No.:
[Reference Number]
Award Year:
[FY YYYY–YY]
Category:
[Company-wide / Business Unit Name]
[Company Name] Annual Awards
This is to certify that
[Employee Name]
[Designation], [Department], [Work Location]
has been chosen by the Awards Jury as Employee of the Year for [FY YYYY–YY]. Throughout the year, [he/she/they] [citation, e.g. led the launch of three new product lines, consistently exceeded quarterly goals and mentored colleagues across locations], demonstrating outstanding commitment, integrity and leadership.
Certificate · Word
Employee of the Year Certificate
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Employee Nomination Form

Preview of the form

1. Nominee Details

2. Nominator Details

3. Performance During the Period

4. Behaviour Examples

5. HR Eligibility Check

Declaration

What this template includes

When to use it

How to customise this template

HR tips

Frequently asked questions

1. Award Category (tick one)

2. Nominee

3. Nominator

Award Nomination Form

Who are you recognising?

Who is nominating?

Which value did they show? (tick all that apply)

Recognition Nomination Form

Subject: Appreciation for your contribution to [Project / Task Name]

Employee Appreciation Letter

[Company Name]

[Employee Name]

Employee Appreciation Certificate

Subject: Formal recognition of your achievement – [Achievement]

Employee Recognition Letter

[Company Name]

[Employee Name]

Employee Recognition Certificate

[Company Name] – Certificate of Award

[Employee Name]

Employee of the Month Certificate

[Company Name] Annual Awards

[Employee Name]

Employee of the Year Certificate

Individual Nominee Name / Team Name
Employee ID(s)
Designation(s)
Department
Work Location
Team members and roles (for team nominations)

Employee Nomination Form

Preview of the form

1. Nominee Details

2. Nominator Details

3. Performance During the Period

4. Behaviour Examples

5. HR Eligibility Check

Declaration

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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