Free letter template · Word

Study Leave Application

A study leave application asks the employer for time off to attend examinations, classes or a course that improves the employee's qualifications. It describes the programme, its relevance to the role and the dates required, and may refer to any service commitment the company attaches to study leave.

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[Company Logo][Company Name]

APPLICATION FOR STUDY LEAVE

Date:: [Date]

To,
[Reporting Manager]
[Department]
[Company Name]

Copy: HR Department

Subject: Application for Study Leave for [Course / Examination Name]

Dear [Reporting Manager],

I am pursuing [Course Name] from [Institution / Professional Body] in [part-time / distance / full-time] mode. I request leave to [appear for the examinations / attend contact classes] as per the schedule below:

Date	Day	Paper / Session	Leave Required
[DD/MM/YYYY]	[Day]	[Subject / Session]	[Full / Half Day]
[DD/MM/YYYY]	[Day]	[Subject / Session]	[Full / Half Day]
[DD/MM/YYYY]	[Day]	[Subject / Session]	[Full / Half Day]

Total leave requested: [Number] days, to be treated as [study leave as per policy / earned leave / leave without pay].

This programme will strengthen my skills in [Skill Area], which is directly relevant to my work on [Responsibilities]. [The company has agreed to sponsor ₹Amount of the fee, and I acknowledge the service commitment of Number months stated in the study assistance policy.]

During these dates, [Colleague Name] will handle [Tasks]. I will plan deliverables so that no deadline falls on an exam day.

Enclosures: [Exam timetable / Admit card / Admission letter]

I request you to kindly approve the leave.

Yours sincerely,

[Employee Name]
Employee ID: [Employee ID]
[Designation]

Approval

Leave approved	[Number] days as [Leave Type]
Conditions, if any

Reporting Manager
[Reporting Manager]
Date: [Date]

HR
[HR Name]
Date: [Date]

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What this template includes

Name of course, institution and mode (full-time, part-time, distance)
Relevance of the programme to the current or future role
Exact exam or class dates with schedule attached
Leave head requested (study leave, EL or LWP)
Acknowledgement of any bond or service commitment in policy
Work coverage during exam periods

When to use it

University or professional exams such as CA, CS, CMA or distance-learning degrees
Short certification courses or bootcamps relevant to the role
Part-time programmes with contact classes on working days
Company-sponsored programmes that carry a service commitment

How to customise this template

1Attach the exam timetable or admit card as proof
2Remove the sponsorship section if you are paying for the course yourself
3Explain how the course benefits your role in two or three lines
4Check whether your policy provides separate study leave or uses EL

HR tips

Apply as soon as exam dates are announced
Managers should support learning but agree cover before approving
Put any service bond in writing, with clear and reasonable terms
Share results or certificates with HR afterwards to update your records

For HR & hiring managers

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Frequently asked questions

How do I write a leave application for an exam?+

State the exam name, conducting body and dates, attach the timetable or admit card, and request leave under the appropriate head. Mention who will cover your work.

Is study leave paid?+

It depends on company policy. Some employers give paid study leave for relevant courses; others allow earned leave or leave without pay.

Can an employer ask for a bond for study leave?+

Some companies link sponsored study or long study leave to a service commitment. Any such condition should be clear, reasonable and agreed in writing; take legal advice on enforceability.

All 50 leave management →

[Company Logo][Company Name]

LEAVE APPLICATION FORM

Company:: [Company Name]
Form No.:: [Reference Number]
Date of Application:: [Date]

Part A – Employee Details

Employee Name
Employee ID
Designation
Department
Reporting Manager
Work Location
Mobile Number

Part B – Leave Details

Type of Leave	[ ] Casual [ ] Sick [ ] Earned/Privilege [ ] Compensatory Off [ ] Leave Without Pay [ ] Other: [Specify]
From Date (DD/MM/YYYY)
To Date (DD/MM/YYYY)
Number of Working Days
Half Day	[ ] First Half [ ] Second Half [ ] Not Applicable
Reason for Leave
Address and Phone Number During Leave

Part C – Work Handover

Form · Word

Leave Application Form

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[Company Logo][Company Name]
CASUAL LEAVE APPLICATION
Date:
[Date]
To,
[Reporting Manager]
[Designation]
[Department]
[Company Name], [Work Location]
Subject: Application for Casual Leave on [DD/MM/YYYY] [to DD/MM/YYYY]
Dear Sir / Madam,
I request casual leave for [Number] day(s) on [DD/MM/YYYY] [to DD/MM/YYYY] to attend to [a personal matter / a family function / documentation work at a government office].
I have completed or handed over my pending work as follows:
Letter · Word
Casual Leave Application
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[Company Logo][Company Name]
SICK LEAVE APPLICATION
Date:
[Date]
To,
[Reporting Manager]
[Department]
[Company Name]
Subject: Application for Sick Leave from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I was unwell with [fever / viral infection / a medical condition] from [DD/MM/YYYY] and, on the advice of my doctor, was unable to attend office. I had informed you by [phone / message / email] on [DD/MM/YYYY] at [Time].
I request that my absence from [DD/MM/YYYY] to [DD/MM/YYYY], a total of [Number] working days, be treated as sick leave.
Letter · Word
Sick Leave Application
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[Company Logo][Company Name]
EARNED LEAVE APPLICATION
Date:
[Date]
To,
[Reporting Manager]
[Designation]
[Company Name]

Through: HR Department
Subject: Application for Earned Leave from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I wish to apply for earned leave of [Number] days from [DD/MM/YYYY] to [DD/MM/YYYY] for [a family vacation / a visit to my native place / personal commitments]. I request permission to [prefix / suffix] the holiday / weekly off on [DD/MM/YYYY] to this leave, as permitted under the leave policy.
Particulars Details
Earned leave balance as on date [Number] days
Leave applied [Number] days
Balance after leave [Number] days
Date of rejoining [DD/MM/YYYY]
Letter · Word
Earned Leave Application
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Particulars	Details
Earned leave balance as on date	[Number] days
Leave applied	[Number] days
Balance after leave	[Number] days
Date of rejoining	[DD/MM/YYYY]

[Company Logo][Company Name]

PRIVILEGE LEAVE APPLICATION FORM

Establishment:: [Company Name]
Unit / Plant:: [Work Location]
Application No.:: [Reference Number]
Date:: [Date]

A. Worker / Employee Details

Name	[Employee Name]
Token / Employee No.	[Employee ID]
Department / Section	[Department]
Designation / Grade	[Designation]
Shift	[ ] General [ ] A [ ] B [ ] C
Date of Joining	[Date of Joining]

B. Leave Applied

Period: From [DD/MM/YYYY] To [DD/MM/YYYY]
Number of days	[Number]
Holidays / weekly offs falling within the period	[Dates]
Purpose	[Purpose]
Address during leave	[Address]
Advance wages requested	[ ] Yes [ ] No

I request privilege leave for the above period. I will report for duty in my shift on [DD/MM/YYYY].

Form · Word

Privilege Leave Application

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[Company Logo][Company Name]
APPLICATION FOR PAID LEAVE
Date:
[Date]
To,
The HR Department
[Company Name]
[Company Address]

Copy: [Reporting Manager]
Subject: Request for Paid Leave from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear Sir / Madam,
I request paid leave of [Number] working days from [DD/MM/YYYY] to [DD/MM/YYYY] for [personal reasons / travel / family commitments]. As per my latest leave statement, my available paid leave balance is [Number] days.
I request that this leave be processed with full pay for the month of [Month, Year]. In case my balance is found to be insufficient, please:
Letter · Word
Paid Leave Application
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[Company Logo][Company Name]
APPLICATION FOR LEAVE WITHOUT PAY
Date:
[Date]
To,
[Reporting Manager]
[Department], [Company Name]

Copy: HR Department
Subject: Request for Leave Without Pay from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I request leave without pay for [Number] days from [DD/MM/YYYY] to [DD/MM/YYYY]. I need this time because [brief reason, e.g. care of a family member / completion of a personal legal matter / relocation of my family].
I have checked my leave balances and confirm that my casual, sick and earned leave are [exhausted / not sufficient for this period]: CL [Number], SL [Number], EL [Number].
Letter · Word
Unpaid Leave Application
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[Company Logo][Company Name]
APPLICATION FOR MATERNITY LEAVE
Date:
[Date]
To,
The HR Manager
[Company Name]
[Company Address]

Copy: [Reporting Manager]
Subject: Application for Maternity Leave
Dear [HR Name],
I am pleased to inform you that I am expecting a child, and my expected date of delivery is [DD/MM/YYYY], as per the enclosed certificate from [Doctor Name / Hospital Name].
I request maternity leave from [DD/MM/YYYY] to [DD/MM/YYYY], a total of [Number] weeks, in accordance with the maternity benefit provisions applicable to me and the company policy. Of this, I propose to take [Number] weeks before the expected date of delivery and the balance after delivery.
Letter · Word
Maternity Leave Application
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Study Leave Application

Preview of the letter

Subject: Application for Study Leave for [Course / Examination Name]

Approval

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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