Free plan template · Word

Career Progression Plan

A career progression plan is an agreed plan between an employee and their manager to prepare the employee for a specific next role within a set time. It lists readiness gaps, actions to close them, milestones and how progress will be reviewed.

Editable Word (.docx)
Made for India
32 fill-in fields highlighted
Free, no sign-up

Download Word (.docx) — free

Preview of the plan

[Highlighted] = fill in

[Company Logo][Company Name]

CAREER PROGRESSION PLAN

Employee:: [Employee Name] ([Employee ID])
Current Role:: [Designation], [Department]
Target Role:: [Target Designation]
Target Readiness Date:: [DD/MM/YYYY]
Manager:: [Reporting Manager]

1. Readiness Assessment

Target Role Requirement	Current Level	Required Level	Gap
[Technical skill]	[1–5]	[1–5]	High / Medium / Low
[Leadership / people skill]	[1–5]	[1–5]	High / Medium / Low
[Business / stakeholder skill]	[1–5]	[1–5]	High / Medium / Low
[Experience requirement]	[Status]	[Required]	High / Medium / Low

2. Action Plan

Goal	Action	Support Needed	Measure of Success	Timeline
[Close gap 1]	[Stretch assignment / project]	[Manager / mentor]	[Measure]	[DD/MM/YYYY]
[Close gap 2]	[Training programme]	[Budget ₹ Amount]	[Measure]	[DD/MM/YYYY]
[Close gap 3]	[Deputise for manager]	[Manager]	[Measure]	[DD/MM/YYYY]
[Close gap 4]	[Cross-team exposure]	[Other Department Head]	[Measure]	[DD/MM/YYYY]

3. Quarterly Review Log

Review Date	Progress Summary	Readiness (Not ready / 6–12 months / Ready)	Next Steps
[DD/MM/YYYY]	[Summary]	[Readiness]	[Next Steps]
[DD/MM/YYYY]	[Summary]	[Readiness]	[Next Steps]
[DD/MM/YYYY]	[Summary]	[Readiness]	[Next Steps]

This plan supports development towards the target role. It does not by itself guarantee promotion, which remains subject to performance, vacancy and the company's promotion process.

Employee
[Employee Name]
Date: [Date]

Reporting Manager
[Reporting Manager]
Date: [Date]

HR Business Partner
[HR Name]
Date: [Date]

Download Word (.docx) — free

What this template includes

Current role and the target role with timeline
Readiness assessment against the target role requirements
Specific actions with owners and dates
Measurable milestones showing progress
Quarterly review log
Shared sign-off by employee and manager

When to use it

An employee is identified as a promotion candidate within the next year or two
Preparing a team member to take over from a manager who is moving on
Following up on a promotion that was deferred for specific gaps
Retaining a strong performer by showing a concrete path

How to customise this template

1Pull target role requirements from the job description or career path
2Limit the plan to three to five priority gaps
3Mix learning on the job, training and exposure
4Set review dates in both calendars when signing
5Store with the employee's development records

HR tips

Do not promise a promotion date; commit to the plan and the review
Make the employee own most actions
Give real stretch work, not only training courses
Update the plan if the target role changes

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

Post a job free See plans

Post in 5 minutesDescribe the role in one line — we write the job description.
Verified applicantsEvery applicant has a verified mobile number.
Resume databaseSearch experienced candidates by skill, city and experience.

Frequently asked questions

What is a career progression plan?+

It is a written plan to prepare a specific employee for a specific next role, listing gaps, actions, milestones and review dates.

How is it different from an IDP?+

An individual development plan can cover any growth area, while a career progression plan is focused on readiness for a defined target role.

How long should a progression plan run?+

Commonly six to eighteen months depending on the size of the step, with reviews at least every quarter.

All 50 increment, promotion & career →

[Company Logo][Company Name]
INDIVIDUAL CAREER PLAN
Employee:
[Employee Name] ([Employee ID])
Designation:
[Designation], [Department]
Manager:
[Reporting Manager]
Date:
[Date]
1. About Me
What I enjoy most in my work [Answer]
My key strengths [Answer]
Areas I want to develop [Answer]
What matters to me in my career (e.g. expertise, leadership, location, balance) [Answer]
2. My Career Goals
In one year I would like to [Goal]
In three years I would like to [Goal]
Preferred direction: Grow in current role / Move to people management / Specialist track / Move to another function
3. My Action Plan
Plan · Word
Individual Career Plan
Download .docx
[Company Logo][Company Name]
CAREER ADVANCEMENT LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
Employee ID: [Employee ID]
[Designation], [Department]
[Work Location]
Subject: Advancement to [New Career Level] in the [Career Track] Track
Dear [Employee Name],
We are happy to confirm that, based on the outcome of the [Talent Review / Career Assessment] held on [Date], you have advanced from [Current Career Level] to [New Career Level] in the [Career Track] career track with effect from [Effective Date].
The review panel noted the following strengths in your work during the assessment period:
Letter · Word
Career Advancement Letter
Download .docx

What I enjoy most in my work	[Answer]
My key strengths	[Answer]
Areas I want to develop	[Answer]
What matters to me in my career (e.g. expertise, leadership, location, balance)	[Answer]

In one year I would like to	[Goal]
In three years I would like to	[Goal]
Preferred direction: Grow in current role / Move to people management / Specialist track / Move to another function

[Company Logo][Company Name]

EMPLOYEE CAREER PATH

Company:: [Company Name]
Job Family:: [Job Family]
Department:: [Department]
Effective From:: [DD/MM/YYYY]

1. Career Ladder

Step	Designation	Grade	Core Responsibilities	Skills / Qualifications to Move Up	Typical Time in Role
1	[Entry Designation]	[Grade]	[Responsibilities]	[Skills]	[x–y] years
2	[Designation]	[Grade]	[Responsibilities]	[Skills]	[x–y] years
3	[Designation]	[Grade]	[Responsibilities]	[Skills]	[x–y] years
4	[Designation]	[Grade]	[Responsibilities]	[Skills]	[x–y] years
5	[Senior Designation]	[Grade]	[Responsibilities]	[Skills]	–

2. Specialist Track

Step	Specialist Designation	Equivalent Grade	Expectation
S1	[Designation]	[Grade]	[Expectation]
S2	[Designation]	[Grade]	[Expectation]
S3	[Designation]	[Grade]	[Expectation]

3. Lateral Moves

Plan · Word

Employee Career Path Template

Download .docx

[Company Logo][Company Name]

TALENT DEVELOPMENT PLAN

Company:: [Company Name]
Plan Period:: [FY 20XX–XX]
Target Group:: [Talent Pool / Department]
Plan Owner:: [HR Name]

1. Business Objective

This plan supports the business need to [Business Objective], for example building [No.] ready-now successors for branch head roles by [DD/MM/YYYY].

2. Capability Gaps and Interventions

Capability Gap	Intervention	Method	Participants	Quarter	Budget (₹)	Success Measure
[People leadership]	[Programme]	Workshop + coaching	[No.]	Q1	[Amount]	[Measure]
[Financial acumen]	[Programme]	E-learning + project	[No.]	Q2	[Amount]	[Measure]
[Stakeholder management]	[Programme]	Mentoring	[No.]	Q2–Q3	[Amount]	[Measure]
[Functional skill]	[Programme]	Job rotation	[No.]	Q3–Q4	[Amount]	[Measure]

3. Participants

Plan · Word

Talent Development Plan

Download .docx

[Company Logo][Company Name]
CAREER DEVELOPMENT REVIEW FORM
Company:
[Company Name]
Review Period:
[Review Period]
Date of Discussion:
[Date]
Section A: Employee Details
Employee Name
Employee ID
Designation
Grade / Band
Department
Work Location
Reporting Manager
Date of Joining
Time in Current Role
Section B: Career Aspirations (Employee)
Role I would like in 1 to 2 years
Role I would like in 3 to 5 years
Functions or areas I want to learn about
What I enjoy most in my current role
What support I need from the company
Section C: Strengths and Development Areas
Form · Word
Career Development Review
Download .docx

Employee Name
Employee ID
Designation
Grade / Band
Department
Work Location
Reporting Manager
Date of Joining
Time in Current Role

Role I would like in 1 to 2 years
Role I would like in 3 to 5 years
Functions or areas I want to learn about
What I enjoy most in my current role
What support I need from the company

[Company Logo][Company Name]

SALARY INCREMENT LETTER

Ref. No.:: [Reference Number]
Date:: [Date]

To,
[Employee Name]
Employee ID: [Employee ID]
[Designation], [Department]
[Work Location]

Subject: Increment in Salary

Dear [Employee Name],
Congratulations! In recognition of [Reason – e.g. your successful confirmation / completion of the Certification Name certification / your contribution to Project Name], we are happy to grant you an increment in your salary.

Particulars	Details
Current Gross Monthly Salary	₹[Amount]
Increment Amount (per month)	₹[Amount]
Increment Percentage	[Percentage]%
Revised Gross Monthly Salary	₹[Amount]
Revised Annual CTC	₹[CTC]
Effective From	[Effective Date]

The increment will be distributed across your salary components as per company policy, and a revised salary breakup is available from HR on request. Statutory contributions such as PF will be adjusted in line with the revised Basic.

Letter · Word

Salary Increment Letter

Download .docx

[Company Logo][Company Name]

SALARY REVISION LETTER

Ref. No.:: [Reference Number]
Date:: [Date]

Private and Confidential
To,
[Employee Name]
Employee ID: [Employee ID]
[Designation], [Department]

Subject: Revision of Salary

Dear [Employee Name],
We are pleased to inform you that the management has reviewed your compensation and approved a revision of your salary. Your annual Cost to Company is revised from ₹[Previous CTC] to ₹[CTC], effective [Effective Date].

Component	Previous Monthly (₹)	Revised Monthly (₹)
Basic Salary	[Amount]	[Basic Salary]
House Rent Allowance	[Amount]	[HRA]
Special Allowance	[Amount]	[Amount]
Gross Salary	[Amount]	[Amount]
Employer PF	[Amount]	[Amount]
Gratuity Provision	[Amount]	[Amount]
Monthly CTC	[Amount]	[Amount]
Annual CTC	[Previous CTC]	[CTC]

The revised salary will be reflected in your payroll for [Month YYYY]. Arrears from [Effective Date] to [Date], if any, will be paid along with the salary of [Month YYYY], subject to applicable statutory deductions.

Letter · Word

Salary Revision Letter

Download .docx

[Company Logo][Company Name]
PROMOTION LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
Employee ID: [Employee ID]
[Designation], [Department]
[Work Location]
Subject: Promotion to [New Designation]
Dear [Employee Name],
We are delighted to inform you that, in recognition of your performance and contribution, you have been promoted to the position of [New Designation] in Grade [New Grade], with effect from [DD/MM/YYYY].
Consequent to this promotion, your annual Cost to Company (CTC) has been revised to ₹[Revised CTC] (Rupees [Amount in Words] only). The component-wise breakup is given in the enclosed Annexure. Statutory deductions such as PF and professional tax will apply as per law.
Letter · Word
Promotion Letter
Download .docx

Career Progression Plan

Preview of the plan

1. Readiness Assessment

2. Action Plan

3. Quarterly Review Log

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

Related HR templates