Free checklist template · Word

Emergency Evacuation Checklist

The emergency evacuation checklist guides the emergency coordinator and safety marshals before, during and after an evacuation or mock drill. It makes sure exits are ready, roles are assigned, everyone including visitors and persons with disabilities is accounted for at the assembly point, and lessons are captured.

Editable Word (.docx)
Made for India
11 fill-in fields highlighted
Free, no sign-up

Download Word (.docx) — free

Preview of the checklist

[Highlighted] = fill in

[Company Logo][Company Name]

EMERGENCY EVACUATION CHECKLIST

Premises:: [Work Location]
Date:: [DD/MM/YYYY]
Type:: [Mock Drill / Actual Emergency]
Emergency Coordinator:: [Name]
Assembly Point:: [Assembly Point Location] (Alternate: [Location])

Before – Preparedness (Admin / Safety Officer)

Evacuation plan with exits displayed on every floor
Exit routes and staircases clear, doors open outward and unlocked
Exit signs and emergency lighting working
Fire alarm and public address system tested
Floor marshals and sweepers named for each shift
Persons needing assistance identified with a buddy assigned
Visitor and contractor registers up to date

During – Evacuation (Floor Marshals)

Alarm raised and emergency services called (112 / 101)
Machines and gas supply shut down if safe to do so
Occupants directed to nearest safe exit; lifts not used
Sweepers checked rooms, toilets, pantry and storerooms
Persons needing assistance helped by buddies
Doors closed behind (not locked) to slow fire spread
Marshals reported floor clear to the coordinator

At the Assembly Point (Coordinator / HR / Security)

Headcount taken against attendance list
Visitors and contractors counted using registers
Missing persons reported to fire service with last known location
Injured persons given first aid and sent for treatment
No one re-enters until all-clear from coordinator or fire service

After – Review

Measure	Result
Alarm to last person out (minutes)	[Number]
Total evacuated (employees / visitors / contractors)	[Number]
Persons unaccounted at first count	[Number]
Issues observed	[Details]

Corrective Action	Owner	Target Date
[Action]	[Owner Name]	[DD/MM/YYYY]
[Action]	[Owner Name]	[DD/MM/YYYY]
[Action]	[Owner Name]	[DD/MM/YYYY]

Emergency Coordinator
[Name]
Date: [Date]

Site Head
[Name]
Date: [Date]

Download Word (.docx) — free

What this template includes

Preparedness checks: exits, signage, alarms, assembly point
Role assignment: coordinator, floor marshals, sweepers, headcount
Steps during evacuation in the correct sequence
Headcount reconciliation including visitors and contractors
Assistance plan for persons with disabilities, pregnant women and injured
All-clear and re-entry rules
Post-drill review with timing and issues

When to use it

Planning and running a fire or evacuation mock drill
During a real evacuation for fire, gas leak, earthquake or bomb threat
Monthly preparedness check of exits and equipment
Training new safety marshals on their role

How to customise this template

1Name the marshal for each floor and shift
2Insert your assembly point and alternate assembly point
3Add specific triggers for your site (chemical release, flood)
4Record evacuation time targets set by your safety team
5Attach the floor plan with marked exits

HR tips

Run drills on different shifts, including night shifts
Never use lifts during an evacuation
Use the visitor register and attendance system for headcount
Do unannounced drills once people know the basics

Mock drills and evacuation plans may be required by fire service, factory and building rules in your state; verify current requirements and drill frequency with the local fire authority.

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

Post a job free See plans

Post in 5 minutesDescribe the role in one line — we write the job description.
Verified applicantsEvery applicant has a verified mobile number.
Resume databaseSearch experienced candidates by skill, city and experience.

Frequently asked questions

How often should evacuation drills be conducted?+

Many organisations run at least two drills a year and more often in high-risk premises. Follow your fire NOC conditions and state rules.

What is the role of a fire marshal during evacuation?+

A marshal guides people on their floor to exits, checks rooms and toilets are empty, assists those needing help and reports to the coordinator at the assembly point.

How do we account for visitors during evacuation?+

Security should carry the visitor register to the assembly point, and hosts should accompany their visitors. Headcount should include contractors on site.

All 50 posh, workplace safety & compliance →

[Company Logo][Company Name]
POSH INQUIRY CHECKLIST
Complaint Ref. No.:
[Reference Number]
Date of Receipt:
[DD/MM/YYYY]
Presiding Officer:
[Presiding Officer Name]
Target Completion:
[DD/MM/YYYY]
Phase 1 – Intake (Presiding Officer)
- Complaint received in writing and logged in POSH register
- Acknowledgement issued to complainant with reference number
- Required copies and supporting documents received
- Each member has declared no conflict of interest, or recused
- Quorum for this case confirmed, including external member
- Case file opened and stored securely
Phase 2 – Conciliation (Committee)
- Complainant informed of option of conciliation
- Complainant's written choice recorded
- If conciliation: settlement recorded without any monetary element
- Copies of settlement given to both parties and employer
- If no conciliation or it fails: inquiry initiated
Phase 3 – Notice and Reply (Committee)
Checklist · Word
POSH Investigation Checklist
Download .docx
[Company Logo][Company Name]
HEALTH & SAFETY CHECKLIST
Premises:
[Work Location]
Checked by:
[Employee Name], [Designation]
Date:
[DD/MM/YYYY]
Period:
[Month / Week]
Fire Safety
- Fire extinguishers in place, pressure gauge in green, refill date valid
- Emergency exits unlocked, unobstructed and signed
- Fire alarm / smoke detectors tested this month
- Evacuation plan displayed on each floor
- No storage of combustible material near electrical panels
Electrical Safety
- No loose wires, damaged plugs or exposed cables
- No overloaded multi-plug sockets or daisy-chained extensions
- Electrical panels closed, labelled, with clear access
- UPS / battery room ventilated and dry
First Aid
Checklist · Word
Health & Safety Checklist
Download .docx

[Company Logo][Company Name]

EMERGENCY CONTACT LIST

Premises:: [Company Name], [Work Location]
Full Address and Landmark:: [Company Address], near [Landmark]
Last Updated:: [DD/MM/YYYY]

Public Emergency Services

Service	Number	Notes
National Emergency Response	112	Single number for police, fire, ambulance
Fire Brigade	101	Nearest station: [Fire Station Name]
Police	100	Local station: [Police Station Name], [Phone]
Ambulance	102 / 108	Confirm number used in your state
Women Helpline	181 / 1091	Confirm number used in your state

Medical

Facility	Address	Distance	Phone
Nearest hospital (24x7)	[Hospital Address]	[Number] km	[Phone]
ESI dispensary / hospital	[Address]	[Number] km	[Phone]
Company doctor / medical officer	[Address]	-	[Phone]

Internal Emergency Team

Template · Word

Emergency Contact List

Download .docx

[Company Logo][Company Name]

SAFETY COMPLIANCE CHECKLIST

Establishment:: [Company Name], [Work Location]
Review Date:: [DD/MM/YYYY]
Reviewed by:: [EHS / Admin Head]

Licences and Approvals

Item	Applicable	Number	Valid Until	Owner	Status
Factory licence / registration under OSH Code	[Yes / No]	[Number]	[DD/MM/YYYY]	[Owner Name]	[OK / Due / Missing]
Fire NOC	[Yes / No]	[Number]	[DD/MM/YYYY]	[Owner Name]	[OK / Due / Missing]
Pollution control consent	[Yes / No]	[Number]	[DD/MM/YYYY]	[Owner Name]	[OK / Due / Missing]
Shops & Establishments registration (offices)	[Yes / No]	[Number]	[DD/MM/YYYY]	[Owner Name]	[OK / Due / Missing]
Contract labour licences (principal employer and contractors)	[Yes / No]	[Number]	[DD/MM/YYYY]	[Owner Name]	[OK / Due / Missing]

Statutory Tests and Certificates

Lifts and hoists tested by competent person – due [DD/MM/YYYY]
Lifting machines, chains, slings tested – due [DD/MM/YYYY]
Pressure vessels and air receivers tested – due [DD/MM/YYYY]
Boiler certificate (if any) – due [DD/MM/YYYY]
Electrical installation inspection – due [DD/MM/YYYY]
Fire extinguishers and hydrant system serviced – due [DD/MM/YYYY]
Work environment monitoring (noise, dust, lux) – due [DD/MM/YYYY]

Organisation and Policy

Checklist · Word

Safety Compliance Checklist

Download .docx

[Company Logo][Company Name]
WORKPLACE INSPECTION CHECKLIST
Area / Section:
[Department / Line]
Date:
[DD/MM/YYYY]
Shift:
[Shift]
Inspected by:
[Inspector Name]
Mark each item Yes (OK), No (defect – log below) or NA (not applicable).
1. Machinery
Check Yes No NA
All moving parts guarded; guards fixed and undamaged
Emergency stop buttons tested and working
Interlocks not bypassed
Machine-specific SOP displayed in local language
2. Electrical
Check Yes No NA
Panels closed and labelled; rubber mats in front
No temporary or exposed wiring
Lock-out tag-out locks and tags available
Earthing points intact
Checklist · Word
Workplace Inspection Checklist
Download .docx

[Company Logo][Company Name]

HEALTH & SAFETY AUDIT CHECKLIST

Site:: [Company Name], [Work Location]
Audit Date(s):: [DD/MM/YYYY]
Lead Auditor:: [Auditor Name]
Audit Team:: [Names]
Scoring:: 0 = Not in place, 1 = Partly in place, 2 = Fully in place with evidence

A. Leadership and Policy

Question	Score (0-2)	Evidence Seen
Signed safety policy reviewed in the last 12 months?		[Evidence]
Safety objectives and targets set and tracked?		[Evidence]
Management safety walks recorded?		[Evidence]

B. Hazard Identification and Risk Control

Question	Score (0-2)	Evidence Seen
Risk assessments exist for all major activities?		[Evidence]
Permit-to-work system used for high-risk work?		[Evidence]
Change management reviews safety before process changes?		[Evidence]

C. Training and Competence

Checklist · Word

Health & Safety Audit Checklist

Download .docx

[Company Logo][Company Name]
HR COMPLIANCE CHECKLIST
Company:
[Company Name]
Headcount (Employees / Contract):
[Number] / [Number]
States of Operation:
[State Names]
Reviewed by:
[HR Name]
Date:
[DD/MM/YYYY]
1. Registrations (Founder / HR)
- Shops & Establishments registration for each office
- PF registration (when applicable) and establishment code
- ESI registration (when applicable)
- Professional tax registration in applicable states
- Labour welfare fund registration where applicable
- TAN for TDS on salaries
2. Hiring and Onboarding (HR)
- Standard offer letter and appointment letter with CTC break-up
- Background / reference verification process
- Joining forms: personal details, nominations, bank, PAN, masked Aadhaar
- UAN generation or linking for PF members
- ESI registration of eligible employees
- Confidentiality / IP agreement where relevant
- Personnel file created for each employee
3. Payroll and Statutory Deductions (Payroll)
Checklist · Word
HR Compliance Checklist
Download .docx

[Company Logo][Company Name]

LABOUR LAW COMPLIANCE CHECKLIST

Establishment:: [Company Name], [Work Location]
State:: [State Name]
Headcount (Employees / Contract):: [Number] / [Number]
Review Date:: [DD/MM/YYYY]
Reviewed by:: [HR Name] / [Legal Adviser]

A. Code on Wages, 2019

Item	Status (Yes / No / NA)	Evidence / Remarks
Wages not below applicable minimum / floor wage		[Remarks]
Salary structure reviewed against the Code's definition of wages		[Remarks]
Wages paid on time as per wage period		[Remarks]
Deductions only as permitted		[Remarks]
Equal remuneration for same or similar work regardless of gender		[Remarks]
Bonus computed and paid where applicable		[Remarks]

B. Code on Social Security, 2020

Item	Status (Yes / No / NA)	Evidence / Remarks
PF registration and monthly contributions		[Remarks]
ESI registration and contributions for eligible employees		[Remarks]
Gratuity paid on eligible exits; provision or insurance in place		[Remarks]
Maternity benefit and creche facility where applicable		[Remarks]
Employee compensation coverage for non-ESI employees		[Remarks]

C. Industrial Relations Code, 2020

Checklist · Word

Labour Law Compliance Checklist

Download .docx

Check	Yes	No	NA
All moving parts guarded; guards fixed and undamaged
Emergency stop buttons tested and working
Interlocks not bypassed
Machine-specific SOP displayed in local language

Check	Yes	No	NA
Panels closed and labelled; rubber mats in front
No temporary or exposed wiring
Lock-out tag-out locks and tags available
Earthing points intact

Emergency Evacuation Checklist

Preview of the checklist

Before – Preparedness (Admin / Safety Officer)

During – Evacuation (Floor Marshals)

At the Assembly Point (Coordinator / HR / Security)

After – Review

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

Related HR templates