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Internship Offer Letter for Design Intern

A design intern offer letter is given to a UI/UX, product, graphic or communication design student joining a design team. It sets out the briefs, tools, stipend and duration, and handles design-specific issues: ownership of design files, use of only licensed fonts, images and assets, client confidentiality, and when the intern can show work in a portfolio.

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[Company Logo][Company Name]

INTERNSHIP OFFER LETTER

Ref. No.:: [Reference Number]
Date:: [Date]

To,
[Candidate Name]
[Course], [College / Design School]
[Candidate Address]

Subject: Internship Offer – [UI/UX / Graphic / Product] Design Intern

Dear [Candidate Name],

We loved your portfolio and are happy to offer you an internship as [Internship Title] in the design team of [Company Name], [Work Location / Remote], from [Start Date] to [End Date]. Your mentor will be [Mentor Name], [Mentor Designation].

Your Work

[Brief 1, e.g. redesign of onboarding screens in Figma, including user flows and prototypes]
[Brief 2, e.g. social media and campaign creatives as per brand guidelines]
Participating in weekly design critiques and user research sessions.

Terms

Stipend: ₹[Amount] per month, paid by the [Date] of the following month.
Tools: You will receive access to [Figma / Adobe Creative Cloud / other] under company licences. Company files must be stored only in the company workspace.
Ownership: All designs, sketches, prototypes, source files and working files you create during the internship are the property of [Company Name] or its clients, and you shall hand over all files on completion.
Licensed assets: You shall use only fonts, images, icons, illustrations and music licensed by the company or from approved sources, and shall not copy third-party designs.
Confidentiality: Product roadmaps, unreleased designs and client briefs are confidential.
Portfolio: You may include work in your portfolio only after it is publicly released and with written approval from your mentor; client work requires the client's consent.
Conduct: You shall follow the company's code of conduct and POSH policy.
Certificate: You will receive an internship certificate on completion.
Notice: Either party may end the internship with [Number] days' notice.

This internship is a learning engagement and not employment. Please share your college ID, college internship letter (if required), bank details and Aadhaar (last 4 digits / masked copy), and sign this letter by [Date].

Looking forward to designing with you,

Regards,

For [Company Name]
[HR Name]

Accepted by
[Candidate Name]
Date: [Date]

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What this template includes

Briefs and deliverables
Tools and file access (Figma, Adobe)
Stipend and equipment arrangement
Ownership of final and working files
Licensed assets only, avoiding copyright claims
Portfolio use after release with permission

When to use it

UI/UX internship for a product or app team
Graphic design internship at an agency or brand
Packaging or industrial design internship
Design school mandatory internship (NID, NIFT and others)

How to customise this template

1List the projects or briefs
2Note whether the intern uses company licences or their own
3Set the portfolio embargo rule for client work
4Name the design mentor
5Add critique schedule

HR tips

Provide company licences rather than allowing unlicensed tools
Credit interns in internal showcases
Clarify NDA for client agency work
Hold weekly design critiques to speed learning

This letter is a starting point. An internship is not employment; review design ownership, licensing and portfolio terms against applicable law and with a legal adviser where needed.

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Frequently asked questions

Can a design intern use work in their portfolio?+

Usually after the work is publicly released and with the company's or client's permission. Unreleased or confidential work should stay out.

Who owns design files made during an internship?+

The company, if the letter assigns ownership, including working and source files.

Why mention licensed fonts and images?+

Using unlicensed fonts, stock images or icons can create copyright claims for the company, so interns must use only approved sources.

All 55 industry editions →

[Company Logo][Company Name]
INTERNSHIP OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Course], [College Name]
[Candidate Address]
Subject: Internship Offer – Marketing Intern ([Focus Area])
Dear [Candidate Name],

We are happy to offer you a [Number]-week internship as Marketing Intern ([Social Media / Content / Digital / Brand]) at [Company Name], from [Start Date] to [End Date], at [Work Location / Remote]. You will report to [Reporting Manager], [Designation].
What You Will Work On
- Planning and drafting social media posts, reels scripts and captions for [Platforms].
- Writing blog articles, newsletters or website copy as per the content calendar.
- Supporting campaign tracking and preparing weekly performance reports.
- Competitor and market research for [Product / Brand].
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Internship Offer Letter for Marketing Intern
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[Company Logo][Company Name]
INTERNSHIP OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Course], [College Name]
[Candidate Address]
Subject: Offer of Internship – Human Resources
Dear [Candidate Name],

We are pleased to offer you an internship in the Human Resources department of [Company Name], [Work Location], from [Start Date] to [End Date]. You will be guided by [Mentor Name], [Mentor Designation].
Scope of Work
- Recruitment support: sourcing profiles, screening calls and scheduling interviews.
- Onboarding: preparing joining kits, collecting documents and coordinating induction.
- HR operations: updating trackers and HRMS records as assigned.
- Project: [Project Topic, e.g. analysis of first-90-day attrition], with a final presentation and report.
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Internship Offer Letter for HR Intern
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[Company Logo][Company Name]
INTERNSHIP OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Course], [College Name]
[Candidate Address]
Subject: Internship Offer – Finance and Accounts
Dear [Candidate Name],

We are pleased to offer you an internship in the Finance and Accounts department of [Company Name], [Work Location], from [Start Date] to [End Date]. You will work under [Mentor Name], [Mentor Designation].
Assignments
- Bookkeeping and voucher entry in [Tally / ERP] in maker mode.
- Bank, vendor and customer ledger reconciliations.
- Supporting GST and TDS workings and data for return filing.
- Preparing monthly MIS schedules and variance analysis.
- Project: [Project Topic, e.g. working capital analysis].
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Internship Offer Letter for Finance Intern
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[Company Logo][Company Name]

INDUSTRIAL TRAINING / INTERNSHIP OFFER

Ref. No.:: [Reference Number]
Date:: [Date]

To,
[Candidate Name]
[Branch], [College Name]
[Candidate Address]

Subject: Offer of Internship / Industrial Training – [Department]

Dear [Candidate Name],

With reference to your college's request dated [Date], we are pleased to offer you an internship in the [Department] at our [Plant / Site Name], [Work Location], from [Start Date] to [End Date]. Your training supervisor will be [Mentor Name], [Mentor Designation].

Training Plan

Week	Department / Area	Learning Focus
[Week 1]	Safety and Induction	Plant layout, safety rules, PPE
[Week 2–3]	[Production / Site Execution]	[Process / activity understanding]
[Week 4–5]	[Maintenance / Quality / Design]	[Tools, inspection or drawings]
[Week 6]	Project	[Project Topic] and report

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Internship Offer Letter for Engineering Intern

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[Company Logo][Company Name]
SUMMER INTERNSHIP OFFER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Programme], [Institute Name]
[Candidate Address]
Subject: Summer Internship Offer – [Function]
Dear [Candidate Name],

Congratulations on being selected for the [Year] Summer Internship Programme at [Company Name]. You will intern with the [Function] team at [Work Location] from [Start Date] to [End Date], for [Number] weeks.
Project
Project title: [Project Title]
Problem statement: [Brief Problem Statement]
Business sponsor: [Sponsor Name], [Sponsor Designation]
Day-to-day mentor: [Mentor Name]
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Internship Offer Letter for MBA Intern
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[Company Logo][Company Name]
INTERNSHIP OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Course], [College Name]
[Candidate Address]
Subject: Offer of Internship – [Internship Title]
Dear [Candidate Name],

We are pleased to offer you an internship as [Internship Title] with the [Department / Team] at [Company Name], [Work Location / Remote]. The internship will run from [Start Date] to [End Date]. Your mentor will be [Mentor Name], [Mentor Designation].
Terms of Internship
1. Project: You will work on [Project / Tech Area] using [Tech Stack], under the guidance of your mentor, with weekly reviews.
2. Hours: [Number] hours a day, [Number] days a week, from [Timing]. Attendance will be recorded.
3. Stipend: You will receive a monthly stipend of ₹[Amount], paid by the [Date] of the following month to your bank account. No other benefits apply.
4. Intellectual property: All code, documentation, designs and other work you create during the internship will be the property of [Company Name]. You may describe your work generally in your resume or college report, but may not publish code or confidential details without written approval.
5. Confidentiality: You shall keep company and client information, source code, credentials and data confidential, during and after the internship.
6. Systems: You will be given access only to approved repositories and tools. You shall not copy code to personal accounts, share credentials, or use client data outside approved environments.
7. Conduct: You shall follow the company's code of conduct, information security and POSH policies.
8. Certificate: On successful completion, you will receive an internship certificate. A pre-placement offer may be considered based on performance and business needs but is not guaranteed.
9. Termination: Either party may end the internship with [Number] days' written notice. The company may end it immediately for misconduct or breach of confidentiality.
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Internship Offer Letter for IT Company
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[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Employment – [Designation], [Department]
Dear [Candidate Name],

With reference to your application and the interviews held, we are pleased to offer you the position of [Designation] in the [Department] department of [Company Name], based at [Work Location]. You will report to [Reporting Manager]. We request you to join on or before [Date of Joining].
1. Compensation
Your annual Cost to Company (CTC) will be ₹[CTC], as detailed below. Statutory deductions such as PF, ESI (if applicable), professional tax and income tax will be made as per law.
Letter · Word
Offer Letter Format for Pharma Company
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[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
Candidate ID:
[Candidate ID]
To,
[Candidate Name]
[Candidate Address]
[Email Address]
Subject: Offer of Employment – [Designation] ([Grade])
Dear [Candidate Name],

Congratulations! Following our discussions, [Company Name] is pleased to offer you the position of [Designation] at grade [Grade] in our [Department] practice. Your base location will be [Work Location] and you will report to [Reporting Manager]. Your expected date of joining is [Date of Joining].
Compensation
Component Annual (₹)
Fixed Pay (Basic, HRA, allowances) [Amount]
Employer PF Contribution [Amount]
Gratuity [Amount]
Target Variable Pay [Amount]
Total CTC [CTC]
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Offer Letter Format for IT Company
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