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Internship Offer Letter for IT Company

An IT internship offer letter is given by a software or IT services company to a student selected for a project internship. It sets the duration, stipend, mentor and project area, and makes clear that code written by the intern belongs to the company, that client and source code confidentiality applies, and whether a pre-placement offer is possible.

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[Company Logo][Company Name]

INTERNSHIP OFFER LETTER

Ref. No.:: [Reference Number]
Date:: [Date]

To,
[Candidate Name]
[Course], [College Name]
[Candidate Address]

Subject: Offer of Internship – [Internship Title]

Dear [Candidate Name],

We are pleased to offer you an internship as [Internship Title] with the [Department / Team] at [Company Name], [Work Location / Remote]. The internship will run from [Start Date] to [End Date]. Your mentor will be [Mentor Name], [Mentor Designation].

Terms of Internship

Project: You will work on [Project / Tech Area] using [Tech Stack], under the guidance of your mentor, with weekly reviews.
Hours: [Number] hours a day, [Number] days a week, from [Timing]. Attendance will be recorded.
Stipend: You will receive a monthly stipend of ₹[Amount], paid by the [Date] of the following month to your bank account. No other benefits apply.
Intellectual property: All code, documentation, designs and other work you create during the internship will be the property of [Company Name]. You may describe your work generally in your resume or college report, but may not publish code or confidential details without written approval.
Confidentiality: You shall keep company and client information, source code, credentials and data confidential, during and after the internship.
Systems: You will be given access only to approved repositories and tools. You shall not copy code to personal accounts, share credentials, or use client data outside approved environments.
Conduct: You shall follow the company's code of conduct, information security and POSH policies.
Certificate: On successful completion, you will receive an internship certificate. A pre-placement offer may be considered based on performance and business needs but is not guaranteed.
Termination: Either party may end the internship with [Number] days' written notice. The company may end it immediately for misconduct or breach of confidentiality.

This internship does not create an employment relationship. Please submit a copy of your college ID, a no-objection or internship letter from your college (if required), PAN or bank details for stipend, and Aadhaar (last 4 digits / masked copy).

Kindly sign and return this letter by [Date] to confirm acceptance.

Best wishes,

For [Company Name]
[HR Name]
Human Resources

Accepted by
[Candidate Name]
Date: [Date]

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What this template includes

Internship period and working hours
Stipend amount and payment schedule
Mentor and project or tech area
IP: code and work product owned by the company
Confidentiality and repository access rules
Certificate and PPO conditions

When to use it

Summer or winter internships for engineering, BCA or MCA students
Final semester project internships required by the university
Internships that may convert into a pre-placement offer
Remote internships with access to repositories

How to customise this template

1Enter college name and internship dates matching the academic calendar
2Set the stipend or mark it unpaid if your policy allows
3Name the mentor and tech stack
4Decide on company laptop or BYOD with security controls
5Add PPO criteria if offered

HR tips

Give interns real but non-critical tasks with code review
Restrict production and client data access
Do not promise PPO unless budget is approved
Issue the completion certificate promptly so students can submit it to college

This letter is a starting point. An internship is a training engagement, not regular employment; review stipend, IP and confidentiality terms against applicable law, college requirements and with a legal adviser where needed.

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Frequently asked questions

Who owns code written by an intern?+

If the internship letter assigns IP to the company, code and work product created during the internship belong to the company. Make sure the intern signs it.

Is a stipend mandatory for IT interns?+

It depends on company policy and any applicable rules; most IT companies pay a stipend. State the amount and payment date clearly.

What is a PPO in an internship letter?+

A pre-placement offer is a full-time job offer made to an intern based on performance. The letter can mention that a PPO may be considered but is not guaranteed.

All 55 industry editions →

[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Employment – [Designation], [Department]
Dear [Candidate Name],

With reference to your application and the interviews held, we are pleased to offer you the position of [Designation] in the [Department] department of [Company Name], based at [Work Location]. You will report to [Reporting Manager]. We request you to join on or before [Date of Joining].
1. Compensation
Your annual Cost to Company (CTC) will be ₹[CTC], as detailed below. Statutory deductions such as PF, ESI (if applicable), professional tax and income tax will be made as per law.
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Offer Letter Format for Pharma Company
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[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
Candidate ID:
[Candidate ID]
To,
[Candidate Name]
[Candidate Address]
[Email Address]
Subject: Offer of Employment – [Designation] ([Grade])
Dear [Candidate Name],

Congratulations! Following our discussions, [Company Name] is pleased to offer you the position of [Designation] at grade [Grade] in our [Department] practice. Your base location will be [Work Location] and you will report to [Reporting Manager]. Your expected date of joining is [Date of Joining].
Compensation
Component Annual (₹)
Fixed Pay (Basic, HRA, allowances) [Amount]
Employer PF Contribution [Amount]
Gratuity [Amount]
Target Variable Pay [Amount]
Total CTC [CTC]
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Offer Letter Format for IT Company
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[Company Logo][Company Name]
LETTER OF OFFER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer for the Role of [Designation] – [Team Name]
Dear [Candidate Name],

It was great speaking with you. We are happy to offer you the role of [Designation] in the [Team Name] team at [Company Name]. You will primarily work on [Product / Client Project] using [Tech Stack], reporting to [Reporting Manager]. Your work arrangement will be [Onsite / Hybrid / Remote] with base location [Work Location], and your proposed date of joining is [Date of Joining].
1. Compensation and Benefits
- Annual CTC: ₹[CTC], including fixed pay, employer PF contribution and gratuity.
- Performance bonus: up to ₹[Amount] per year, based on the bonus plan.
- ESOP: a proposed grant of [Number] options, subject to the company's ESOP plan, board approval and the vesting schedule in your grant letter.
- Equipment: a company laptop with licensed tools / a monthly device allowance of ₹[Amount].
- Health insurance for you and dependants as per policy.
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Offer Letter Format for Software Development Company
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Component	Annual (₹)
Fixed Pay (Basic, HRA, allowances)	[Amount]
Employer PF Contribution	[Amount]
Gratuity	[Amount]
Target Variable Pay	[Amount]
Total CTC	[CTC]

[Company Logo][Company Name]

OFFER OF EMPLOYMENT

Ref. No.:: [Reference Number]
Date:: [Date]
Plant:: [Plant Name]

To,
[Candidate Name]
S/o / D/o [Parent Name]
[Candidate Address]

Subject: Offer of Employment as [Designation] – [Department], [Plant Name]

Dear [Candidate Name],

We are pleased to offer you employment as [Designation] in the [Department] department of our plant at [Work Location]. You will report to [Reporting Manager]. Please report to the plant HR office at 9:00 a.m. on [Date of Joining].

1. Wages and Statutory Benefits

Component	Monthly (₹)
Basic Salary	[Basic Salary]
Dearness Allowance (DA)	[Amount]
HRA	[HRA]
Conveyance / Shift Allowance	[Amount]
Gross Monthly Wages	[Amount]
Employer PF (12% of basic + DA, as per rules)	[Amount]
Employer ESI (if eligible)	[Amount]

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Offer Letter Format for Manufacturing Company

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[Company Logo][Company Name]

OFFER LETTER

Ref. No.:: [Reference Number]
Date:: [Date]
Process:: [Process Name]

To,
[Candidate Name]
[Candidate Address]
Mobile: [Mobile Number]

Subject: Offer of Employment – [Designation], [Process Name]

Dear [Candidate Name],

We are pleased to offer you the position of [Designation] for the [Process Name] ([Voice / Non-Voice]) process at our [Work Location] centre, reporting to [Reporting Manager]. Your date of joining will be [Date of Joining].

1. Salary Structure

Component	Monthly (₹)
Basic Salary	[Basic Salary]
HRA	[HRA]
Other Allowances	[Amount]
Night Shift Allowance (eligible shifts)	[Amount]
Attendance Incentive (on meeting criteria)	[Amount]
Employer PF / ESI	[Amount]
Monthly CTC	[Amount]

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Offer Letter Format for BPO Company

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[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
Store Code:
[Store Code]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Employment as [Designation] – [Store Name]
Dear [Candidate Name],

We are pleased to offer you the position of [Designation] at our [Store Name] store, [Work Location], reporting to the Store Manager, [Reporting Manager]. Please report at the store at [Time] on [Date of Joining].
1. Pay and Incentives
- Monthly gross salary: ₹[Amount] (Basic ₹[Basic Salary], HRA ₹[HRA], other allowances ₹[Amount]).
- Annual CTC: ₹[CTC], including employer PF and ESI as applicable.
- Sales incentive: as per the store incentive scheme, linked to achievement of store and individual targets.
- Staff discount: [Percentage]% on store purchases as per the staff purchase policy.
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Offer Letter Format for Retail Company
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[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
Project:
[Project Name]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Employment as [Designation] – [Project Name]
Dear [Candidate Name],

We are pleased to offer you the position of [Designation] with [Company Name]. You will initially be posted at our [Project Name] site at [Work Location], reporting to the Project Manager, [Reporting Manager]. Please report at the site office on [Date of Joining].
1. Compensation
Component Monthly (₹)
Basic Salary [Basic Salary]
HRA [HRA]
Site Allowance [Amount]
Outstation / Remote Area Allowance [Amount]
Employer PF [Amount]
Monthly CTC [Amount]
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Offer Letter Format for Construction Company
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[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
Hub / DC:
[Hub Name]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Employment as [Designation] – [Hub Name]
Dear [Candidate Name],

We are pleased to offer you the position of [Designation] at our [Hub Name] facility, [Work Location], reporting to [Reporting Manager]. Your date of joining is [Date of Joining].
1. Compensation
- Monthly gross salary: ₹[Amount] (Basic ₹[Basic Salary], HRA ₹[HRA], allowances ₹[Amount]); annual CTC ₹[CTC].
- Night shift allowance: ₹[Amount] per night shift, where applicable.
- Trip / halt allowance (driving and fleet roles): as per the company travel and trip policy, payable on submission of trip sheets.
- Statutory benefits: PF, ESI, bonus and gratuity as per law; group accident insurance as per policy.
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Internship Offer Letter for IT Company

Preview of the letter

Subject: Offer of Internship – [Internship Title]

Terms of Internship

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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