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Notice Period Waiver Request

A notice period waiver request is a letter from a resigning employee asking the employer to waive all or part of the notice period. It explains why early release is needed, offers a concrete handover plan and, where relevant, offers to pay or adjust for the unserved days.

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[Company Logo][Company Name]

REQUEST FOR NOTICE PERIOD WAIVER

Date:: [Date]
Employee ID:: [Employee ID]

To,
[Reporting Manager]
[Company Name]

Cc: [HR Name], Human Resources

Subject: Request for Waiver of [Number] Days of Notice Period

Dear [Reporting Manager],

With reference to my resignation dated [Date of Resignation], my last working day as per the [Notice Period] notice is [Last Working Day]. I request you to kindly consider waiving [Number] days of my notice period and relieving me on [Requested Last Working Day].

Reason: [Briefly state the reason, for example a fixed joining date at the new employer, or a family or health matter requiring relocation].

To ensure there is no disruption, I propose the following handover plan:

Task / Responsibility	Handover To	Completion Date
[Task 1]	[Successor Name]	[DD/MM/YYYY]
[Task 2]	[Successor Name]	[DD/MM/YYYY]
[Task 3]	[Successor Name]	[DD/MM/YYYY]
Handover note and documentation	[Reporting Manager]	[DD/MM/YYYY]

For the unserved period, I am willing to adjust [Number] days of my earned leave balance, or have the notice shortfall recovered from my full and final settlement, as per company policy. I will also remain reachable on [Mobile Number] for two weeks after my exit for any clarification.

I would be grateful for your support and a written decision at the earliest.

Thanking you,
Yours sincerely,

[Employee Name]
[Designation]
[Department]

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What this template includes

Reference to resignation date and current last working day
Requested revised last working day and number of days to be waived
Genuine reason for the request
Day-by-day handover plan to show business continuity
Offer to adjust earned leave or pay notice shortfall as per policy
Availability for queries after exit

When to use it

Your new employer needs you to join before your notice period ends
A family emergency, health issue or relocation requires early exit
Your work can be handed over in less time than the full notice
You want to offer a buyout or leave adjustment for the shortfall

How to customise this template

1Calculate the exact number of days you want waived
2Check your leave balance and policy on adjusting leave against notice
3List your top handover items and the dates you will complete them
4Attach the new joining letter only if you are comfortable sharing it
5Address it to your manager, copying HR

HR tips

Ask early, ideally with the resignation itself
Make the manager's decision easy by showing a credible handover plan
Do not commit to a joining date elsewhere until the waiver is approved
Accept a partial waiver graciously if a full one is not possible

For HR & hiring managers

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Frequently asked questions

Can I adjust my earned leave against the notice period?+

Some companies allow it and many do not. Check the leave policy and ask HR; if allowed, mention the number of leave days you want to adjust in your request.

What is a notice period buyout?+

It means paying the employer, or having it deducted from your settlement, an amount equal to salary for the unserved notice days, as per your appointment terms. Sometimes the new employer reimburses it.

Is the employer obliged to waive notice?+

No. A waiver is at the employer's discretion based on business needs and policy. A clear handover plan improves your chances.

All 50 resignation, exit & full-and-final settlement →

[Company Logo][Company Name]
APPROVAL OF NOTICE PERIOD WAIVER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
Subject: Approval of Notice Period Waiver
Dear [Employee Name],
This refers to your request dated [Date of Request] for waiver of your notice period. Your original last working day, based on [Notice Period] notice from your resignation dated [Date of Resignation], was [Original Last Working Day].
The management has approved a waiver of [Number] days. Your revised last working day will be [Last Working Day].
Letter · Word
Notice Period Waiver Approval
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[Company Logo][Company Name]
NOTICE PERIOD – TERMS AND EXPECTATIONS
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
Subject: Your Notice Period and Related Guidelines
Dear [Employee Name],
Further to your resignation dated [Date of Resignation], this letter sets out the arrangements that will apply during your notice period.
Item Details
Notice start date [Date]
Notice period as per appointment letter [Notice Period]
Last working day [Last Working Day]
Handover to [Successor Name]
HR coordinator [HR Name]
Letter · Word
Notice Period Letter
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[Company Logo][Company Name]
NOTICE PERIOD CONFIRMATION
Ref. No.:
[Reference Number]
Date:
[Date]
TO WHOMSOEVER IT MAY CONCERN
This is to confirm that [Employee Name], Employee ID [Employee ID], has been employed with [Company Name] since [Date of Joining] and is currently working as [Designation] in the [Department] department at our [Work Location] office.
[Employee Name] submitted a resignation on [Date of Resignation], which has been accepted by the company. As per the terms of employment, the notice period applicable is [Notice Period], and the employee is presently serving this notice.
Particulars Details
Date of resignation [Date of Resignation]
Notice period [Notice Period]
Expected last working day [Last Working Day]
Relieving documents To be issued after exit clearance
The employee will be relieved from the services of the company on the last working day stated above, subject to completion of handover and the standard exit clearance process. The relieving letter and experience letter will be issued thereafter.
Letter · Word
Notice Period Confirmation Letter
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[Company Logo][Company Name]
EXTENSION OF NOTICE PERIOD
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
Subject: Extension of Your Last Working Day
Dear [Employee Name],
Your resignation dated [Date of Resignation] was accepted with a last working day of [Original Last Working Day]. This letter records an extension of your notice period, as explained below.
Option A – Extension as per leave policy
Letter · Word
Notice Period Extension Letter
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[Company Logo][Company Name]
REQUEST FOR WITHDRAWAL OF RESIGNATION
Date:
[Date]
Employee ID:
[Employee ID]
To,
[Reporting Manager]
[Company Name]
[Company Address]

Cc: [HR Name], Human Resources
Subject: Request to Withdraw My Resignation Dated [Date of Resignation]
Dear [Reporting Manager],
I had submitted my resignation from the position of [Designation] in the [Department] department on [Date of Resignation], with my last working day proposed as [Last Working Day]. The resignation was [acknowledged / accepted] vide letter Ref. No. [Reference Number] dated [Date].
After further reflection, I would like to respectfully request that my resignation be withdrawn and that I be allowed to continue in my present role. [Reason, e.g. my personal circumstances have changed / after our recent discussion I am confident my career goals can be met here].
Letter · Word
Resignation Withdrawal Request
Download .docx
[Company Logo][Company Name]
REQUEST FOR EARLY RELIEVING
Date:
[Date]
Employee ID:
[Employee ID]
To,
[HR Name]
Human Resources
[Company Name]

Through: [Reporting Manager]
Subject: Request for Early Relieving on [Requested Last Working Day]
Dear [HR Name],
My resignation dated [Date of Resignation] was accepted with a last working day of [Last Working Day]. I am writing to request that I be relieved earlier, on [Requested Last Working Day], because [state reason briefly].
I have already completed the following handover activities:
Letter · Word
Early Relieving Request
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[Company Logo][Company Name]
RESIGNATION LETTER
Date:
[Date]
Employee ID:
[Employee ID]
To,
[Reporting Manager]
[Designation of Manager]
[Company Name]
[Company Address]

Cc: [HR Name], Human Resources
Subject: Resignation from the post of [Designation]
Dear [Reporting Manager],
Please accept this letter as formal notice of my resignation from the position of [Designation] in the [Department] department of [Company Name]. I joined the organisation on [Date of Joining], and after careful thought I have decided to move on to pursue [a new professional opportunity / higher studies / personal reasons].
As per the terms of my appointment, I will serve a notice period of [Notice Period], and my last working day will be [Last Working Day]. If the company agrees to an earlier release, I am open to discussing it, subject to completing my handover.
Letter · Word
Resignation Letter Format
Download .docx
[Company Logo][Company Name]
EMPLOYEE RESIGNATION FORM
Form No.:
[Reference Number]
Date Received by HR:
[Date]
[Company Name]
[Company Address]

To be filled by the employee and submitted to the reporting manager and HR. Please write clearly.
Section A: Employee Details
Employee Name
Employee ID
Designation
Department
Work Location
Date of Joining
Reporting Manager
UAN (for PF transfer)
Personal Email
Mobile Number
Section B: Resignation Details
Date of Resignation
Notice Period as per Appointment Letter
Requested Last Working Day
Request for Notice Waiver / Buyout (Yes / No)
If yes, reason for early release
Form · Word
Employee Resignation Form
Download .docx