Free letter template · Word

Offer Letter Format for Real Estate Company

A real estate offer letter is used by developers, builders and property consultancies to hire sales managers, CRM executives, channel partner managers and site staff. It covers fixed pay with booking-linked incentives, weekend and site-visit duty, accurate project disclosures consistent with RERA registration, and handling of customer payments and documents.

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[Company Logo][Company Name]

OFFER LETTER

Ref. No.:: [Reference Number]
Date:: [Date]

To,
[Candidate Name]
[Candidate Address]

Subject: Offer of Employment as [Designation] – [Project / Region]

Dear [Candidate Name],

We are pleased to offer you the position of [Designation] with [Company Name]. You will be attached to the [Project Name] sales office at [Work Location] and report to [Reporting Manager]. Your date of joining is [Date of Joining].

1. Compensation and Incentives

Annual fixed CTC: ₹[CTC], paid monthly after statutory deductions.
Booking incentive: ₹[Amount] / [Percentage]% per unit sold, payable after receipt of [Percentage]% of the agreement value, as per the sales incentive policy.
Clawback: incentives paid on bookings cancelled within [Number] days will be adjusted against future incentives.
Conveyance: site visit travel reimbursed as per policy.

2. Working Days

As weekends and holidays are peak days for site visits, you will work on Saturdays and Sundays and receive a weekly off on a weekday as per roster. Working hours will be [Timing], with extended hours during launches and events.

3. Sales Conduct

You shall describe projects, carpet area, amenities, possession timelines and pricing only as per approved plans, registration details and official price sheets, and shall not make verbal promises beyond them.
You shall not accept any cash, cheque or transfer from customers in your name. All payments must be made directly to the company's designated project account.
Customer documents, KYC copies and booking forms must be handled securely and submitted to CRM the same day.
Leads, customer databases, channel partner lists and pricing are confidential company information and shall not be shared or taken on leaving.
You shall not deal in the company's inventory for personal gain or act as a broker for any other project while employed.

4. Conditions

This offer is subject to background verification, a probation period of [Probation Period] months and a notice period of [Notice Period]. You may be assigned to any project of the company.

Please bring your certificates, experience documents, PAN, Aadhaar (last 4 digits / masked copy) and bank details on joining, and sign this letter as acceptance by [Date].

Yours sincerely,

For [Company Name]
[Authorised Signatory]
Human Resources

Accepted by
[Candidate Name]
Date: [Date]

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What this template includes

Project or region assigned and the sales lounge or site office
Fixed pay and incentive per booking with clawback on cancellation
Weekend working and weekday off
Honest representation of project details as per approved plans and registration
No collection of cash or personal payments from customers
Confidentiality of customer leads and pricing

When to use it

Hiring pre-sales and closing managers for a project launch
Offering CRM roles that handle customer payments and documentation
Recruiting channel partner or broker relationship managers
Hiring site sales lounge staff on weekend-heavy rosters

How to customise this template

1Insert project names and RERA registration details where relevant
2Set incentive per booking and the clawback rule
3Edit the weekday off and site visit transport arrangements
4Add CRM-specific duties such as demand letters and registration support
5Reference the channel partner policy for those roles

HR tips

Pay incentives only after a defined realisation milestone to avoid disputes
Never let sales staff promise amenities not in the approved plan
Route every customer payment to company accounts only
Treat leads as company data and remove access on exit

This template is a starting point. Review it against applicable labour laws, real estate regulatory obligations, your state's Shops and Establishments rules and with a legal adviser where needed.

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Frequently asked questions

How are incentives paid in real estate sales jobs?+

Usually per booking, after a defined portion of the sale price is received. Clawback applies if the booking is cancelled within a specified period.

Why does a real estate offer letter mention RERA?+

Sales staff must represent projects accurately in line with the registered details and approved plans. Mis-selling can expose the company to complaints.

Do real estate sales staff work on weekends?+

Yes, weekends are peak site-visit days, so the weekly off is usually on a weekday.

All 55 industry editions →

[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Employment – [Designation], [Department]
Dear [Candidate Name],

With reference to your application and the interviews held, we are pleased to offer you the position of [Designation] in the [Department] department of [Company Name], based at [Work Location]. You will report to [Reporting Manager]. We request you to join on or before [Date of Joining].
1. Compensation
Your annual Cost to Company (CTC) will be ₹[CTC], as detailed below. Statutory deductions such as PF, ESI (if applicable), professional tax and income tax will be made as per law.
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Offer Letter Format for Pharma Company
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[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
Candidate ID:
[Candidate ID]
To,
[Candidate Name]
[Candidate Address]
[Email Address]
Subject: Offer of Employment – [Designation] ([Grade])
Dear [Candidate Name],

Congratulations! Following our discussions, [Company Name] is pleased to offer you the position of [Designation] at grade [Grade] in our [Department] practice. Your base location will be [Work Location] and you will report to [Reporting Manager]. Your expected date of joining is [Date of Joining].
Compensation
Component Annual (₹)
Fixed Pay (Basic, HRA, allowances) [Amount]
Employer PF Contribution [Amount]
Gratuity [Amount]
Target Variable Pay [Amount]
Total CTC [CTC]
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Offer Letter Format for IT Company
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[Company Logo][Company Name]
LETTER OF OFFER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer for the Role of [Designation] – [Team Name]
Dear [Candidate Name],

It was great speaking with you. We are happy to offer you the role of [Designation] in the [Team Name] team at [Company Name]. You will primarily work on [Product / Client Project] using [Tech Stack], reporting to [Reporting Manager]. Your work arrangement will be [Onsite / Hybrid / Remote] with base location [Work Location], and your proposed date of joining is [Date of Joining].
1. Compensation and Benefits
- Annual CTC: ₹[CTC], including fixed pay, employer PF contribution and gratuity.
- Performance bonus: up to ₹[Amount] per year, based on the bonus plan.
- ESOP: a proposed grant of [Number] options, subject to the company's ESOP plan, board approval and the vesting schedule in your grant letter.
- Equipment: a company laptop with licensed tools / a monthly device allowance of ₹[Amount].
- Health insurance for you and dependants as per policy.
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Offer Letter Format for Software Development Company
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Component	Annual (₹)
Fixed Pay (Basic, HRA, allowances)	[Amount]
Employer PF Contribution	[Amount]
Gratuity	[Amount]
Target Variable Pay	[Amount]
Total CTC	[CTC]

[Company Logo][Company Name]

OFFER OF EMPLOYMENT

Ref. No.:: [Reference Number]
Date:: [Date]
Plant:: [Plant Name]

To,
[Candidate Name]
S/o / D/o [Parent Name]
[Candidate Address]

Subject: Offer of Employment as [Designation] – [Department], [Plant Name]

Dear [Candidate Name],

We are pleased to offer you employment as [Designation] in the [Department] department of our plant at [Work Location]. You will report to [Reporting Manager]. Please report to the plant HR office at 9:00 a.m. on [Date of Joining].

1. Wages and Statutory Benefits

Component	Monthly (₹)
Basic Salary	[Basic Salary]
Dearness Allowance (DA)	[Amount]
HRA	[HRA]
Conveyance / Shift Allowance	[Amount]
Gross Monthly Wages	[Amount]
Employer PF (12% of basic + DA, as per rules)	[Amount]
Employer ESI (if eligible)	[Amount]

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Offer Letter Format for Manufacturing Company

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[Company Logo][Company Name]

OFFER LETTER

Ref. No.:: [Reference Number]
Date:: [Date]
Process:: [Process Name]

To,
[Candidate Name]
[Candidate Address]
Mobile: [Mobile Number]

Subject: Offer of Employment – [Designation], [Process Name]

Dear [Candidate Name],

We are pleased to offer you the position of [Designation] for the [Process Name] ([Voice / Non-Voice]) process at our [Work Location] centre, reporting to [Reporting Manager]. Your date of joining will be [Date of Joining].

1. Salary Structure

Component	Monthly (₹)
Basic Salary	[Basic Salary]
HRA	[HRA]
Other Allowances	[Amount]
Night Shift Allowance (eligible shifts)	[Amount]
Attendance Incentive (on meeting criteria)	[Amount]
Employer PF / ESI	[Amount]
Monthly CTC	[Amount]

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Offer Letter Format for BPO Company

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[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
Store Code:
[Store Code]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Employment as [Designation] – [Store Name]
Dear [Candidate Name],

We are pleased to offer you the position of [Designation] at our [Store Name] store, [Work Location], reporting to the Store Manager, [Reporting Manager]. Please report at the store at [Time] on [Date of Joining].
1. Pay and Incentives
- Monthly gross salary: ₹[Amount] (Basic ₹[Basic Salary], HRA ₹[HRA], other allowances ₹[Amount]).
- Annual CTC: ₹[CTC], including employer PF and ESI as applicable.
- Sales incentive: as per the store incentive scheme, linked to achievement of store and individual targets.
- Staff discount: [Percentage]% on store purchases as per the staff purchase policy.
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Offer Letter Format for Retail Company
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[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
Project:
[Project Name]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Employment as [Designation] – [Project Name]
Dear [Candidate Name],

We are pleased to offer you the position of [Designation] with [Company Name]. You will initially be posted at our [Project Name] site at [Work Location], reporting to the Project Manager, [Reporting Manager]. Please report at the site office on [Date of Joining].
1. Compensation
Component Monthly (₹)
Basic Salary [Basic Salary]
HRA [HRA]
Site Allowance [Amount]
Outstation / Remote Area Allowance [Amount]
Employer PF [Amount]
Monthly CTC [Amount]
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Offer Letter Format for Construction Company
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[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
Hub / DC:
[Hub Name]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Employment as [Designation] – [Hub Name]
Dear [Candidate Name],

We are pleased to offer you the position of [Designation] at our [Hub Name] facility, [Work Location], reporting to [Reporting Manager]. Your date of joining is [Date of Joining].
1. Compensation
- Monthly gross salary: ₹[Amount] (Basic ₹[Basic Salary], HRA ₹[HRA], allowances ₹[Amount]); annual CTC ₹[CTC].
- Night shift allowance: ₹[Amount] per night shift, where applicable.
- Trip / halt allowance (driving and fleet roles): as per the company travel and trip policy, payable on submission of trip sheets.
- Statutory benefits: PF, ESI, bonus and gratuity as per law; group accident insurance as per policy.
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Offer Letter Format for Logistics Company
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Offer Letter Format for Real Estate Company

Preview of the letter

Subject: Offer of Employment as [Designation] – [Project / Region]

1. Compensation and Incentives

2. Working Days

3. Sales Conduct

4. Conditions

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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