Free template template · Word

Salary Structure Format for IT Company

An IT salary structure format shows how a tech employee's CTC is split into fixed pay, allowances, flexible benefits, statutory contributions and variable pay, and how it converts to monthly in-hand salary. It reflects IT-specific components such as shift allowance, internet or WFH allowance, flexi benefit plan, ESOP note and target variable pay.

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[Company Logo][Company Name]

SALARY STRUCTURE / CTC ANNEXURE

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation / Grade:: [Designation] / [Grade]
Work Location:: [Work Location]
Effective Date:: [Date]

A. Fixed Pay

Component	Monthly (₹)	Annual (₹)	Notes
Basic Salary	[Basic Salary]	[Amount]	[Percentage]% of CTC
House Rent Allowance	[HRA]	[Amount]	Tax exemption as per rules
Special Allowance	[Amount]	[Amount]	Balancing component
Total Fixed Gross	[Amount]	[Amount]

B. Flexible Benefit Plan

Component	Monthly (₹)	Annual (₹)	Notes
Internet / WFH Allowance	[Amount]	[Amount]	Against bills, if applicable
Meal Benefit	[Amount]	[Amount]	As per policy
Leave Travel Allowance	[Amount]	[Amount]	Claim as per rules
Total Flexi Benefits	[Amount]	[Amount]

C. Employer Contributions and Benefits

Component	Monthly (₹)	Annual (₹)	Notes
Employer PF	[Amount]	[Amount]	12% of basic, as per PF rules
Gratuity	[Amount]	[Amount]	Payable after 5 years' continuous service
Group Health Insurance	[Amount]	[Amount]	Premium as per policy

D. Variable and Other Pay

Component	Monthly (₹)	Annual (₹)	Notes
Target Variable Pay	-	[Amount]	Based on performance, paid [quarterly / annually]
Shift Allowance	[Amount] per shift	-	Eligible shifts only, outside CTC
ESOP	-	-	As per grant letter, if any

E. Total CTC and Estimated In-hand

Item	Monthly (₹)	Annual (₹)
Total CTC (A + B + C + D)	-	[CTC]
Less: Employee PF	[Amount]	[Amount]
Less: Professional Tax	[Amount]	[Amount]
Less: Income Tax (TDS, estimated)	[Amount]	[Amount]
Estimated Monthly In-hand	[Amount]	-

Notes: Income tax depends on the tax regime chosen and declarations submitted. Variable pay and shift allowance are not guaranteed and depend on eligibility. Components may be restructured to comply with law, without reducing total CTC.

For [Company Name]
[Authorised Signatory]
Human Resources

Accepted by
[Employee Name]
Date: [Date]

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What this template includes

Fixed components: basic, HRA, special allowance
Flexible benefits like internet, meal or LTA
IT allowances: shift or on-call allowance
Employer PF and gratuity
Target variable pay
Monthly deductions and estimated in-hand

When to use it

Attaching a CTC annexure to an IT offer or appointment letter
Designing pay bands for grades
Explaining in-hand salary to candidates
Restructuring pay after the Labour Codes' wage definition changes

How to customise this template

1Set basic as a percentage of CTC matching your policy and the wage definition
2Add or remove flexi components
3Insert shift allowance only for shift roles
4Update PF treatment on capped or actual basic
5Recalculate in-hand after professional tax for your state

HR tips

Review basic and allowance proportions against the Labour Codes wage definition
Show variable pay separately so in-hand is not overstated
Mention that tax depends on the regime chosen
Keep a calculator sheet behind the Word annexure

This format is a starting point. Review component design, PF and gratuity treatment against the Labour Codes, EPF rules, tax law and with a payroll or legal adviser before use.

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Frequently asked questions

What is a typical basic salary percentage in IT companies?+

It varies by company. Review it against the Labour Codes' definition of wages, which affects PF and gratuity calculations.

Why is in-hand salary lower than CTC?+

CTC includes employer PF, gratuity, insurance and variable pay, and monthly pay is reduced by employee PF, professional tax and income tax.

Is shift allowance part of CTC?+

Usually it is shown separately and paid only for eligible shifts, but some companies include a fixed amount in CTC.

All 55 industry editions →

[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Employment – [Designation], [Department]
Dear [Candidate Name],

With reference to your application and the interviews held, we are pleased to offer you the position of [Designation] in the [Department] department of [Company Name], based at [Work Location]. You will report to [Reporting Manager]. We request you to join on or before [Date of Joining].
1. Compensation
Your annual Cost to Company (CTC) will be ₹[CTC], as detailed below. Statutory deductions such as PF, ESI (if applicable), professional tax and income tax will be made as per law.
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Offer Letter Format for Pharma Company
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[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
Candidate ID:
[Candidate ID]
To,
[Candidate Name]
[Candidate Address]
[Email Address]
Subject: Offer of Employment – [Designation] ([Grade])
Dear [Candidate Name],

Congratulations! Following our discussions, [Company Name] is pleased to offer you the position of [Designation] at grade [Grade] in our [Department] practice. Your base location will be [Work Location] and you will report to [Reporting Manager]. Your expected date of joining is [Date of Joining].
Compensation
Component Annual (₹)
Fixed Pay (Basic, HRA, allowances) [Amount]
Employer PF Contribution [Amount]
Gratuity [Amount]
Target Variable Pay [Amount]
Total CTC [CTC]
Letter · Word
Offer Letter Format for IT Company
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[Company Logo][Company Name]
LETTER OF OFFER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer for the Role of [Designation] – [Team Name]
Dear [Candidate Name],

It was great speaking with you. We are happy to offer you the role of [Designation] in the [Team Name] team at [Company Name]. You will primarily work on [Product / Client Project] using [Tech Stack], reporting to [Reporting Manager]. Your work arrangement will be [Onsite / Hybrid / Remote] with base location [Work Location], and your proposed date of joining is [Date of Joining].
1. Compensation and Benefits
- Annual CTC: ₹[CTC], including fixed pay, employer PF contribution and gratuity.
- Performance bonus: up to ₹[Amount] per year, based on the bonus plan.
- ESOP: a proposed grant of [Number] options, subject to the company's ESOP plan, board approval and the vesting schedule in your grant letter.
- Equipment: a company laptop with licensed tools / a monthly device allowance of ₹[Amount].
- Health insurance for you and dependants as per policy.
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Offer Letter Format for Software Development Company
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Component	Annual (₹)
Fixed Pay (Basic, HRA, allowances)	[Amount]
Employer PF Contribution	[Amount]
Gratuity	[Amount]
Target Variable Pay	[Amount]
Total CTC	[CTC]

[Company Logo][Company Name]

OFFER OF EMPLOYMENT

Ref. No.:: [Reference Number]
Date:: [Date]
Plant:: [Plant Name]

To,
[Candidate Name]
S/o / D/o [Parent Name]
[Candidate Address]

Subject: Offer of Employment as [Designation] – [Department], [Plant Name]

Dear [Candidate Name],

We are pleased to offer you employment as [Designation] in the [Department] department of our plant at [Work Location]. You will report to [Reporting Manager]. Please report to the plant HR office at 9:00 a.m. on [Date of Joining].

1. Wages and Statutory Benefits

Component	Monthly (₹)
Basic Salary	[Basic Salary]
Dearness Allowance (DA)	[Amount]
HRA	[HRA]
Conveyance / Shift Allowance	[Amount]
Gross Monthly Wages	[Amount]
Employer PF (12% of basic + DA, as per rules)	[Amount]
Employer ESI (if eligible)	[Amount]

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Offer Letter Format for Manufacturing Company

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[Company Logo][Company Name]

OFFER LETTER

Ref. No.:: [Reference Number]
Date:: [Date]
Process:: [Process Name]

To,
[Candidate Name]
[Candidate Address]
Mobile: [Mobile Number]

Subject: Offer of Employment – [Designation], [Process Name]

Dear [Candidate Name],

We are pleased to offer you the position of [Designation] for the [Process Name] ([Voice / Non-Voice]) process at our [Work Location] centre, reporting to [Reporting Manager]. Your date of joining will be [Date of Joining].

1. Salary Structure

Component	Monthly (₹)
Basic Salary	[Basic Salary]
HRA	[HRA]
Other Allowances	[Amount]
Night Shift Allowance (eligible shifts)	[Amount]
Attendance Incentive (on meeting criteria)	[Amount]
Employer PF / ESI	[Amount]
Monthly CTC	[Amount]

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Offer Letter Format for BPO Company

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[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
Store Code:
[Store Code]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Employment as [Designation] – [Store Name]
Dear [Candidate Name],

We are pleased to offer you the position of [Designation] at our [Store Name] store, [Work Location], reporting to the Store Manager, [Reporting Manager]. Please report at the store at [Time] on [Date of Joining].
1. Pay and Incentives
- Monthly gross salary: ₹[Amount] (Basic ₹[Basic Salary], HRA ₹[HRA], other allowances ₹[Amount]).
- Annual CTC: ₹[CTC], including employer PF and ESI as applicable.
- Sales incentive: as per the store incentive scheme, linked to achievement of store and individual targets.
- Staff discount: [Percentage]% on store purchases as per the staff purchase policy.
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Offer Letter Format for Retail Company
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[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
Project:
[Project Name]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Employment as [Designation] – [Project Name]
Dear [Candidate Name],

We are pleased to offer you the position of [Designation] with [Company Name]. You will initially be posted at our [Project Name] site at [Work Location], reporting to the Project Manager, [Reporting Manager]. Please report at the site office on [Date of Joining].
1. Compensation
Component Monthly (₹)
Basic Salary [Basic Salary]
HRA [HRA]
Site Allowance [Amount]
Outstation / Remote Area Allowance [Amount]
Employer PF [Amount]
Monthly CTC [Amount]
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Offer Letter Format for Construction Company
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[Company Logo][Company Name]
OFFER LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
Hub / DC:
[Hub Name]
To,
[Candidate Name]
[Candidate Address]
Subject: Offer of Employment as [Designation] – [Hub Name]
Dear [Candidate Name],

We are pleased to offer you the position of [Designation] at our [Hub Name] facility, [Work Location], reporting to [Reporting Manager]. Your date of joining is [Date of Joining].
1. Compensation
- Monthly gross salary: ₹[Amount] (Basic ₹[Basic Salary], HRA ₹[HRA], allowances ₹[Amount]); annual CTC ₹[CTC].
- Night shift allowance: ₹[Amount] per night shift, where applicable.
- Trip / halt allowance (driving and fleet roles): as per the company travel and trip policy, payable on submission of trip sheets.
- Statutory benefits: PF, ESI, bonus and gratuity as per law; group accident insurance as per policy.
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Salary Structure Format for IT Company

Preview of the template

A. Fixed Pay

B. Flexible Benefit Plan

C. Employer Contributions and Benefits

D. Variable and Other Pay

E. Total CTC and Estimated In-hand

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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