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SIM Card Issue Form

A SIM card issue form records the allotment of a corporate postpaid or prepaid SIM to an employee, with the mobile number, SIM serial (ICCID), operator, monthly plan and usage limits. Admin uses it to control telecom costs and keep track of numbers that belong to the company.

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[Company Logo][Company Name]

CORPORATE SIM CARD ISSUE FORM

Ref. No.:: [Reference Number]
Date:: [Date]
Corporate Account No.:: [Account Number]
Issuing Office:: [Work Location]

Employee Details

Employee Name	[Employee Name]
Employee ID	[Employee ID]
Designation	[Designation]
Department	[Department]
Reporting Manager	[Reporting Manager]
Cost Centre	[Cost Centre]

SIM Details

Asset ID	Mobile Number	Operator	SIM Serial (ICCID)	Type	Activation Date
[Asset ID]	[Mobile Number]	[Operator]	[ICCID]	Voice + Data / Data only	[DD/MM/YYYY]

Plan and Permissions

Item	Approved
Plan name	[Plan Name]
Monthly limit	₹[Amount]
Data allowance	[GB per month]
National roaming	Allowed / Not allowed
International roaming / ISD	Not allowed / Allowed with prior approval
Value-added services	Barred

Terms of Use

The SIM and mobile number are registered to [Company Name] and remain company property.
The number is to be used mainly for official calls, messages and data.
Usage above the approved monthly limit of ₹[Amount] may be recovered from me as per company policy after I am informed of the bill.
I will not transfer the SIM to any other person or use it in an unregistered device without informing Admin.
I will report loss or theft immediately so the SIM can be blocked, and share a copy of the police complaint if required.
I will not port, surrender or change the plan of this number on my own.
I will return the SIM on exit or when asked; the number may be retained by the company for business continuity.

Acknowledgement

I confirm receipt of the SIM card with the details above in working condition. I have understood the approved plan, limits and terms of use.

Employee
[Employee Name]
Date: [Date]

Issued by
[Admin Name]
Administration
Date: [Date]

Approved by
[Reporting Manager]
Date: [Date]

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What this template includes

Mobile number and ICCID printed on the SIM
Operator, plan name and monthly rental or limit
Roaming and international dialling permissions
Excess usage recovery rule, so bills above the limit are handled fairly
Ownership of the number and its continuity for clients
Loss reporting and blocking procedure

When to use it

Sales, delivery or service staff need an official number for customers
A corporate connection plan is rolled out to a team
A replacement SIM is issued after loss or damage
An employee is given a data SIM for a dongle or hotspot

How to customise this template

1Enter your corporate account number and operator relationship manager contact
2Set the plan limit per grade or role and state it in rupees
3Decide whether international roaming needs separate approval
4Add your rule for personal usage above the limit
5Use the mobile phone issue form separately if a handset is also given

HR tips

Keep a scanned copy of the SIM card holder with the ICCID
Review monthly bills against the plan limit and share excess usage early
Block the SIM immediately on loss; do not wait for the employee to return
Do not let employees port a company number out without written approval

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Frequently asked questions

What is ICCID on a SIM card?+

ICCID is the serial number printed on the SIM and its holder. It helps the operator identify the exact SIM when blocking or replacing it.

Can the company recover excess mobile bill from an employee?+

Many companies recover usage above the approved plan limit as per a clearly communicated policy. Record the limit on the issue form so the rule is agreed upfront.

Who owns a corporate SIM number?+

Normally the company, because the connection is registered in its name. The employee uses it only during employment.

All 50 it assets, admin & company property →

[Company Logo][Company Name]

EMPLOYEE ID CARD ISSUE FORM

Form No.:: [Reference Number]
Date:: [Date]
Type:: New / Reissue (Change in Details) / Replacement (Lost or Damaged)

Section 1: Details to be Printed on the Card

Name (as to be printed)	[Employee Name]
Employee ID	[Employee ID]
Designation	[Designation]
Department	[Department]
Blood Group	[Blood Group]
Emergency Contact Name and Number	[Contact Name] / [Mobile Number]
Work Location	[Work Location]
Valid Till (for contract / fixed-term staff)	[DD/MM/YYYY]

Section 2: Category of Card

Permanent employee
Probationer
Trainee / Intern
Contract / Outsourced staff (Agency: [Agency Name])
Consultant

Section 3: Photograph

Form · Word

ID Card Issue Form

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[Company Logo][Company Name]

ACCESS CARD ISSUE FORM

Request No.:: [Reference Number]
Date:: [Date]
Site / Building:: [Work Location]
Request Type:: New / Additional Access / Replacement / Temporary

1. Card Holder Details

Name	[Employee Name]
Employee ID / Vendor ID	[Employee ID]
Designation	[Designation]
Department	[Department]
Category: Employee / Contractor / Intern / Consultant
Shift Timing	[Shift Timing]

2. Access Required

Zone / Door	Required (Yes/No)	Days	Time Window	Business Justification
Main entrance and reception	Yes / No	Mon–Sat	[HH:MM] to [HH:MM]	[Justification]
Floor [Floor] work area	Yes / No	[Days]	[HH:MM] to [HH:MM]	[Justification]
Server / network room	Yes / No	[Days]	[HH:MM] to [HH:MM]	[Justification]
Store / record room	Yes / No	[Days]	[HH:MM] to [HH:MM]	[Justification]
Parking / basement	Yes / No	[Days]	[HH:MM] to [HH:MM]	[Justification]

Access valid from	[DD/MM/YYYY]
Access valid till	[DD/MM/YYYY] / Until exit

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Access Card Issue Form

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[Company Logo][Company Name]
FUEL CARD ISSUE FORM
Ref. No.:
[Reference Number]
Date:
[Date]
Card Provider:
[Oil Company / Bank Name]
Customer / Account ID:
[Account Number]
1. Card Holder
Name [Employee Name]
Employee ID / Driver ID [Employee ID]
Designation [Designation]
Department / Territory [Department]
Reporting Manager [Reporting Manager]
Mobile (for transaction alerts) [Mobile Number]
2. Card and Vehicle Details
Card No. (last 4 digits) Card Valid Till Linked Vehicle Reg. No. Vehicle Type Fuel Type
XXXX [Last 4 Digits] [MM/YYYY] [Registration Number] Car / Two-wheeler / Commercial Petrol / Diesel / CNG
3. Limits and Permitted Use
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Fuel Card Issue Form
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Card No. (last 4 digits)	Card Valid Till	Linked Vehicle Reg. No.	Vehicle Type	Fuel Type
XXXX [Last 4 Digits]	[MM/YYYY]	[Registration Number]	Car / Two-wheeler / Commercial	Petrol / Diesel / CNG

[Company Logo][Company Name]

LAPTOP ISSUE FORM

Form No.:: [Reference Number]
Date of Issue:: [Date]
Company:: [Company Name]
Location:: [Work Location]

1. Employee Details

Employee Name	[Employee Name]
Employee ID	[Employee ID]
Designation	[Designation]
Department	[Department]
Reporting Manager	[Reporting Manager]
Mobile Number	[Mobile Number]
Official Email ID	[Email ID]
Work Mode: Office / Hybrid / Remote

2. Laptop Details

Asset ID	Make / Model	Serial Number	Configuration	Condition at Issue
[Asset ID]	[Make / Model]	[Serial Number]	[Processor / RAM / Storage / OS]	New / Good / Fair – [Remarks]

3. Accessories Issued

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Laptop Issue Form

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[Company Logo][Company Name]

DESKTOP / WORKSTATION ISSUE FORM

Form No.:: [Reference Number]
Date of Issue:: [Date]
Office / Floor:: [Work Location] / [Floor]
Seat / Bay No.:: [Seat Number]

A. User Details

Employee Name	[Employee Name]
Employee ID	[Employee ID]
Designation	[Designation]
Department / Process	[Department]
Shift: General / Morning / Evening / Night
Team Leader / Reporting Manager	[Reporting Manager]

B. Hardware Components Issued

Component	Asset ID	Make / Model	Serial Number	Condition
CPU / Mini PC	[Asset ID]	[Make / Model]	[Serial Number]	[Condition]
Monitor	[Asset ID]	[Make / Model / Size]	[Serial Number]	[Condition]
Keyboard and Mouse	[Asset ID]	[Make / Model]	[Serial Number]	[Condition]
UPS	[Asset ID]	[Make / VA Rating]	[Serial Number]	[Condition]
Headset / Webcam	[Asset ID]	[Make / Model]	[Serial Number]	[Condition]

C. System and Network Configuration

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Desktop Issue Form

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[Company Logo][Company Name]

COMPANY MOBILE PHONE ISSUE FORM

Ref. No.:: [Reference Number]
Date:: [Date]
Company:: [Company Name]
Issued from:: [Work Location]

1. Employee Details

Employee Name	[Employee Name]
Employee ID	[Employee ID]
Designation	[Designation]
Department / Territory	[Department]
Reporting Manager	[Reporting Manager]
Personal Contact Number	[Mobile Number]
Purpose of handset: Field sales / Service / On-call / Management / Other

2. Handset Details

Asset ID	Make / Model	Colour / Storage	IMEI 1	IMEI 2	Condition
[Asset ID]	[Make / Model]	[Colour / GB]	[IMEI 1]	[IMEI 2]	New / Refurbished – [Remarks]

3. Accessories

Form · Word

Mobile Phone Issue Form

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[Company Logo][Company Name]

CORPORATE SIM CARD RETURN FORM

Ref. No.:: [Reference Number]
Date:: [Date]
SIM Issue Form Ref.:: [Issue Form Number]

Employee Details

Employee Name	[Employee Name]
Employee ID	[Employee ID]
Department	[Department]
Reporting Manager	[Reporting Manager]
Reason: Exit / Role Change / Replacement / Operator Change
Last Working Day	[Last Working Day]

SIM Returned

Mobile Number	Operator	ICCID	ICCID Matches?	Physical SIM Returned
[Mobile Number]	[Operator]	[ICCID]	Yes / No	Yes / No (eSIM deleted)

Billing Settlement

Form · Word

SIM Card Return Form

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[Company Logo][Company Name]
ID CARD RETURN FORM
Ref. No.:
[Reference Number]
Date:
[Date]
Location:
[Work Location]
Employee Details
Employee Name [Employee Name]
Employee ID [Employee ID]
Designation [Designation]
Department [Department]
Last Working Day / Effective Date [Last Working Day]
Reason for Return
- Resignation / Exit
- Reissue due to change in details
- End of contract / internship
- Transfer to another entity or location
- Card damaged
Card Details
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ID Card Return Form
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Name	[Employee Name]
Employee ID / Driver ID	[Employee ID]
Designation	[Designation]
Department / Territory	[Department]
Reporting Manager	[Reporting Manager]
Mobile (for transaction alerts)	[Mobile Number]

SIM Card Issue Form

Preview of the form

Employee Details

SIM Details

Plan and Permissions

Terms of Use

Acknowledgement

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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