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Accountant Job Description

This accountant job description sets out the day-to-day bookkeeping, GST, TDS and reconciliation duties of a mid-level accountant in an Indian company. HR or the finance head uses it to advertise the vacancy, screen candidates and later to set appraisal goals.

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[Company Logo][Company Name]

JOB DESCRIPTION – ACCOUNTANT

Job Title:: Accountant
Department:: Finance & Accounts
Reports To:: Finance Manager / [Reporting Manager]
Location:: [Work Location]
Employment Type:: Full-time, Permanent
Experience:: 2–5 years in accounting, preferably in an Indian SME
Job Code:: [Reference Number]

About [Company Name]

[Company Name] is [one-line description of your business, products/services and team size]. Office address: [Company Address].

Job Summary

The Accountant will maintain accurate books of accounts for [Company Name], manage day-to-day entries in [Tally Prime / Zoho Books], prepare GST and TDS data, reconcile bank and vendor accounts, and support timely month-end closing and statutory audit.

Key Responsibilities

Record purchase, sales, payment, receipt and journal vouchers daily in [Accounting Software]
Reconcile bank statements, cash book and petty cash weekly
Prepare data for GSTR-1 and GSTR-3B and reconcile input tax credit with GSTR-2B
Compute TDS on vendor and contractor payments and prepare quarterly TDS return data
Maintain debtor and creditor ledgers and send monthly statements and follow-ups
Process vendor bills after three-way matching with PO and GRN
Assist in month-end closing, provisions and preparation of trial balance
Coordinate with the statutory auditor and CA firm for audit schedules and queries
Maintain fixed asset register and depreciation schedule
File and archive vouchers, invoices and supporting documents

Required Skills

Strong working knowledge of Tally Prime or equivalent accounting software
Practical understanding of GST, TDS and basic Income Tax provisions
Advanced Excel: VLOOKUP/XLOOKUP, pivot tables, reconciliation sheets
Attention to detail and accuracy with numbers
Ability to meet filing deadlines without follow-ups

Qualifications & Experience

B.Com / M.Com or equivalent degree in commerce
2–5 years of hands-on accounting experience
Experience preparing GST and TDS data independently

Preferred Skills (Good to Have)

CA Inter / CMA Inter (cleared groups)
Exposure to Zoho Books, SAP B1 or ERP accounting modules
Experience in a manufacturing or trading company

Key Performance Indicators (KPIs)

KPI	Target	Review Frequency
Month-end books closed	By [Day] of following month	Monthly
Bank reconciliation completed	100% accounts, no unexplained items	Weekly
GST/TDS data ready before due date	Zero late fees	Monthly / Quarterly
Audit queries closed	Within [Number] working days	Annually

Salary Range

₹[Minimum CTC] – ₹[Maximum CTC] per annum (CTC), depending on experience and skills. Final offer will show the fixed and variable split and approximate in-hand salary.

Benefits

Provident Fund (EPF) and ESI as applicable, gratuity as per law
[Number] days of paid leave plus public holidays as per company policy
[Health insurance / group mediclaim cover]
Support for professional course exam leave

How to Apply

Share your updated CV mentioning the accounting software you have used and your current and expected CTC. Send your application to [HR Email] with the subject line "Application – Accountant – [Your Name]" or apply through [Application Link]. Last date to apply: [Date].

Prepared by
[HR Name]
Human Resources
Date: [Date]

Approved by
[Reporting Manager]
Finance & Accounts
Date: [Date]

Download Word (.docx) — free

What this template includes

A job summary that explains why the accountant role exists and where it sits in Finance & Accounts
10 role-specific responsibilities, starting with record purchase
Required skills such as strong working knowledge of tally prime or equivalent accounting software and practical understanding of gst, tds and basic income tax provisions, so screening criteria are clear
Qualifications and experience (2–5 years in accounting, preferably in an Indian SME) stated up front to filter applications
A KPI table, e.g. month-end books closed, that later becomes the appraisal yardstick
Salary range, benefits and how-to-apply sections with placeholders ready to fill

When to use it

Hiring your first full-time accountant to take books in-house from an outside CA firm
Replacing an accountant who is serving notice and needs a clear handover scope
Defining duties when GST filings and vendor payments are being missed
Setting KPIs for an existing accountant during the annual appraisal

How to customise this template

1Replace [Company Name], [Work Location] and the reporting line (Finance Manager / [Reporting Manager]) with your actual details
2Trim or reorder the responsibilities so the top three reflect what the accountant will spend most time on
3Name the accounting software you actually use (Tally Prime, Zoho Books, Busy or SAP B1) instead of leaving it generic
4Fill in the salary range as annual CTC in ₹ and decide whether to show it publicly or only on request
5Set realistic targets in the KPI table with the hiring manager before the role goes live

HR tips

Mention whether the role handles GST return filing itself or only prepares data for the CA, since candidates price these very differently
Ask for a short practical test on Tally entries and bank reconciliation rather than relying on the CV alone
Keep month-end closing dates in the KPI table so expectations are measurable from day one

For HR & hiring managers

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Frequently asked questions

What are the main duties of an accountant in India?+

An accountant records daily transactions, maintains ledgers, reconciles bank accounts, prepares GST and TDS data, and supports month-end closing and audits. In smaller firms they also handle vendor payments and payroll inputs.

Which qualification is needed for an accountant job?+

Most employers ask for a B.Com or M.Com with working knowledge of Tally and GST. CA Inter, CMA Inter or a diploma in taxation is a plus for roles with statutory filings.

Should an accountant JD mention Tally?+

Yes. Naming the exact software (Tally Prime, Zoho Books, SAP) helps candidates self-select and saves interview time.

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