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Accounts Executive Job Description

This accounts executive job description focuses on billing, collections and payables, the transaction-heavy side of finance. It suits trading, service and distribution companies that need an executive to raise invoices, chase payments and keep ledgers current.

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[Company Logo][Company Name]

JOB DESCRIPTION – ACCOUNTS EXECUTIVE

Job Title:: Accounts Executive
Department:: Finance & Accounts
Reports To:: Accounts Manager / [Reporting Manager]
Location:: [Work Location]
Employment Type:: Full-time, Permanent
Experience:: 1–4 years in accounts, billing or receivables
Job Code:: [Reference Number]

About [Company Name]

[Company Name] is [one-line description of your business, products/services and team size]. Office address: [Company Address].

Job Summary

The Accounts Executive will manage billing, receivables and payables for [Company Name], ensuring GST-compliant invoices are raised on time, customer payments are collected and vendor dues are paid as per agreed terms.

Key Responsibilities

Raise GST-compliant sales invoices and generate e-invoices and e-way bills where applicable
Record customer receipts and match them against outstanding invoices
Follow up with customers on overdue payments by phone and email
Prepare weekly receivables ageing report
Verify vendor bills and prepare payment proposals
Reconcile customer and vendor ledgers and resolve differences
Issue credit and debit notes after approval
Maintain records of TDS deducted by customers and collect certificates
Support the accountant with month-end data

Required Skills

Tally Prime / ERP billing modules
GST invoicing, e-invoice and e-way bill portals
Excel for ageing and reconciliation
Follow-up and negotiation skills
Accuracy under deadline pressure

Qualifications & Experience

B.Com or equivalent
1–4 years in billing, receivables or payables

Preferred Skills (Good to Have)

Experience in distribution or FMCG billing
Knowledge of CRM tools
Hindi plus regional language for customer calls

Key Performance Indicators (KPIs)

KPI	Target	Review Frequency
Invoices raised within dispatch day	[Percentage]%	Monthly
Overdue receivables above 60 days	Below ₹[Amount]	Monthly
Vendor payment on due date	[Percentage]%	Monthly
Ledger reconciliations	Top [Number] parties every quarter	Quarterly

Salary Range

₹[Minimum CTC] – ₹[Maximum CTC] per annum (CTC), depending on experience and skills. Final offer will show the fixed and variable split and approximate in-hand salary.

Benefits

Provident Fund (EPF) and ESI as applicable, gratuity as per law
[Number] days of paid leave plus public holidays as per company policy
[Health insurance / group mediclaim cover]
Incentive on collection targets (if applicable)

How to Apply

Share your CV with details of the billing systems you have used and the invoice volume you handled. Send your application to [HR Email] with the subject line "Application – Accounts Executive – [Your Name]" or apply through [Application Link]. Last date to apply: [Date].

Prepared by
[HR Name]
Human Resources
Date: [Date]

Approved by
[Reporting Manager]
Finance & Accounts
Date: [Date]

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What this template includes

A job summary that explains why the accounts executive role exists and where it sits in Finance & Accounts
9 role-specific responsibilities, starting with raise GST-compliant sales invoices and generate e-invoices and e-way bills where applicable
Required skills such as tally prime / erp billing modules and gst invoicing, e-invoice and e-way bill portals, so screening criteria are clear
Qualifications and experience (1–4 years in accounts, billing or receivables) stated up front to filter applications
A KPI table, e.g. invoices raised within dispatch day, that later becomes the appraisal yardstick
Salary range, benefits and how-to-apply sections with placeholders ready to fill

When to use it

Your sales team needs faster GST invoicing and dispatch billing
Receivables are ageing and someone must own collection follow-ups
Vendor payments need a single owner
Splitting a crowded accountant role into billing and books

How to customise this template

1Replace [Company Name], [Work Location] and the reporting line (Accounts Manager / [Reporting Manager]) with your actual details
2Trim or reorder the responsibilities so the top three reflect what the accounts executive will spend most time on
3Add your billing tools (e-invoicing portal, e-way bill, CRM) and the typical number of invoices per month
4Fill in the salary range as annual CTC in ₹ and decide whether to show it publicly or only on request
5Set realistic targets in the KPI table with the hiring manager before the role goes live

HR tips

Show the volume of invoices or customers handled so candidates understand the workload
Include DSO or collection targets in the KPIs to make the role results-driven
Clarify whether field visits to customers are required

For HR & hiring managers

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Frequently asked questions

What is the role of an accounts executive?+

An accounts executive raises invoices, records receipts and payments, follows up on outstanding dues and reconciles customer and vendor ledgers.

Is an accounts executive the same as an accountant?+

They overlap, but an accounts executive usually focuses on transactions such as billing and collections, while an accountant handles broader books and compliance.

What skills should an accounts executive have?+

Tally or ERP billing, GST invoicing and e-way bill knowledge, Excel, and polite but firm communication for payment follow-ups.

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