Free form template · Word

Department Introduction Form

A department introduction form is filled in by each department head to brief new joiners about that department: its purpose, team members, main processes, tools, metrics and how it works with other teams. HR collects these forms and uses them in induction so every joiner gets an accurate picture of their own and partner departments.

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[Company Logo][Company Name]

DEPARTMENT INTRODUCTION FORM

1. Department Details

Department Name
Department Head
Location(s)
Number of Team Members
Contact for New Joiner Questions
Last Updated On

2. Purpose

What does the department do?
Whom does it serve (internal/external customers)?

3. Team Structure

Name	Role	What to Contact Them For
[Name]	[Role]	[Purpose]
[Name]	[Role]	[Purpose]
[Name]	[Role]	[Purpose]
[Name]	[Role]	[Purpose]

4. Key Processes and Tools

Process	Tool / System	Frequency
[Process]	[Tool]	[Daily / Weekly / Monthly]
[Process]	[Tool]	[Frequency]
[Process]	[Tool]	[Frequency]

5. How We Measure Success

Key metrics or service levels
Regular reports and reviews

6. Working with Other Departments

Departments we work with most
Handoffs and approvals new joiners should know about

7. Tips for New Joiners

Things new joiners usually ask
Meetings to attend
Documents to read first

Department Head
[Name]
[Department]
Date: [Date]

Reviewed by HR
[HR Name]
Date: [Date]

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What this template includes

Department purpose
Team members and roles
Key processes and tools
Metrics the department tracks
Partner departments
Common questions for new joiners

When to use it

When building the department module of induction
When a department is newly created or restructured
For cross-functional induction where joiners visit several teams
Annually, to refresh department information

How to customise this template

1Ask each department head to fill one
2Add org chart attachments
3Keep confidential metrics general
4Review it yearly

HR tips

Keep it to two pages
Name a contact for new joiner questions
Avoid internal acronyms without explanation

For HR & hiring managers

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Frequently asked questions

What is a department introduction form?+

A short profile of a department, filled by its head, used to introduce new joiners to the team.

Who fills it in?+

The department head or a nominated team member; HR reviews it.

Is it given to all new employees?+

Joiners get their own department’s form and those of departments they work closely with.

All 50 onboarding & induction →

[Company Logo][Company Name]

INDUCTION FEEDBACK FORM

Participant Details

Name (optional)
Department
Designation
Induction Batch / Dates
Location

Session Ratings (1 = Poor, 5 = Excellent)

Session	Content	Speaker	Usefulness	Comments
Company orientation	[1–5]	[1–5]	[1–5]	[Comments]
HR policies and benefits	[1–5]	[1–5]	[1–5]	[Comments]
POSH and code of conduct	[1–5]	[1–5]	[1–5]	[Comments]
Information security	[1–5]	[1–5]	[1–5]	[Comments]
Department induction	[1–5]	[1–5]	[1–5]	[Comments]

Overall Experience

Statement	Rating (1–5)
The induction helped me understand the company	[1–5]
I know whom to contact for HR, IT and admin matters	[1–5]
Session timings and venue were well managed	[1–5]
Materials provided were clear and useful	[1–5]

Form · Word

Induction Feedback Form

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[Company Logo][Company Name]
WELCOME TO [COMPANY NAME] – COMPANY INTRODUCTION
1. Company at a Glance
Item Details
Legal name [Company Name]
Founded [Year]
Headquarters [Company Address]
Offices / Plants [Locations]
Employees [Number]
Industry [Industry]
2. Our Story
[Company Name] was started in [Year] by [Founder Names] with the aim of [Founding Purpose]. Over the years we have grown from [Starting Point] to [Current Position]. Key milestones include [Milestone 1], [Milestone 2] and [Milestone 3].
3. What We Do
We provide [Products / Services] to [Customer Segments] across [Markets]. Our main business lines are:
Report · Word
Company Introduction Document
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Item	Details
Legal name	[Company Name]
Founded	[Year]
Headquarters	[Company Address]
Offices / Plants	[Locations]
Employees	[Number]
Industry	[Industry]

[Company Logo][Company Name]

30-DAY REVIEW FORM

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Department:: [Department]
Date of Joining:: [Date of Joining]
Review Date:: [Date]
Reviewer:: [Reporting Manager]

Part A: Employee Reflection

How have your first 30 days been?
Is your role what you expected? What differs?
Do you have the tools, access and information you need?
What has helped you most so far?
What support do you need?

Part B: Manager Observations

Area	Rating (1–5)	Comments
Understanding of role and responsibilities	[1–5]	[Comments]
Learning of tools and processes	[1–5]	[Comments]
Integration with the team	[1–5]	[Comments]
Attendance and punctuality	[1–5]	[Comments]
Attitude and willingness to learn	[1–5]	[Comments]

Strengths observed
Areas to focus on

Form · Word

30-Day Review Form

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[Company Logo][Company Name]

60-DAY REVIEW FORM

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Department:: [Department]
Date of Joining:: [Date of Joining]
Review Date:: [Date]
Reviewer:: [Reporting Manager]

Section 1: Progress Against 30-Day Goals

Goal (from 30-day review)	Status	Evidence / Example
[Goal 1]	[Achieved / In Progress / Not Met]	[Example]
[Goal 2]	[Status]	[Example]
[Goal 3]	[Status]	[Example]

Section 2: Competency Ratings (1 = Needs Improvement, 5 = Excellent)

Area	Rating (1–5)	Comments
Job knowledge	[1–5]	[Comments]
Quality of work	[1–5]	[Comments]
Productivity	[1–5]	[Comments]
Communication	[1–5]	[Comments]
Teamwork	[1–5]	[Comments]
Ownership and initiative	[1–5]	[Comments]

Section 3: Stakeholder Feedback

Form · Word

60-Day Review Form

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[Company Logo][Company Name]

90-DAY REVIEW FORM

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Department:: [Department]
Date of Joining:: [Date of Joining]
Probation End Date:: [Date]
Review Date:: [Date]

1. Goal Achievement

Goal	Target	Actual	Rating (1–5)
[Goal 1]	[Target]	[Actual]	[1–5]
[Goal 2]	[Target]	[Actual]	[1–5]
[Goal 3]	[Target]	[Actual]	[1–5]

2. Overall Assessment

Area	Rating (1–5)	Comments
Role competence	[1–5]	[Comments]
Work quality and reliability	[1–5]	[Comments]
Collaboration	[1–5]	[Comments]
Alignment with company values	[1–5]	[Comments]
Attendance and discipline	[1–5]	[Comments]

Key strengths
Development areas
Training recommended

Form · Word

90-Day Review Form

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[Company Logo][Company Name]

NEW HIRE FEEDBACK FORM

About You

Name (optional)
Designation
Department
Date of Joining
How did you hear about this job? (Job portal / Referral / Agency / Company website / Other)

Hiring Process (1 = Poor, 5 = Excellent)

Stage	Rating (1–5)	Comments
Job description clarity	[1–5]	[Comments]
Ease of applying	[1–5]	[Comments]
Interview scheduling and communication	[1–5]	[Comments]
Interviewer professionalism	[1–5]	[Comments]
Speed of decision	[1–5]	[Comments]
Offer explanation (CTC, in-hand, benefits)	[1–5]	[Comments]

Pre-Joining and First Days

Question	Yes / No	Comments
Were you contacted regularly between offer and joining?	[Yes / No]	[Comments]
Did you know where to report and whom to meet on day one?	[Yes / No]	[Comments]
Was your workstation and laptop ready?	[Yes / No]	[Comments]
Does the role match what was described in interviews?	[Yes / No]	[Comments]

Form · Word

New Hire Feedback Form

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[Company Logo][Company Name]

ONBOARDING FEEDBACK FORM

Employee Details (optional)

Name
Department
Date of Joining
Work Mode (Office / Hybrid / Remote)

Rate Each Stage (1 = Very Poor, 5 = Excellent)

Onboarding Stage	Owner	Rating (1–5)	Comments
Welcome email and pre-joining information	HR	[1–5]	[Comments]
Day-one welcome and paperwork	HR / Admin	[1–5]	[Comments]
Laptop, email and system access	IT	[1–5]	[Comments]
Seating, ID and facilities	Admin	[1–5]	[Comments]
Induction sessions	HR	[1–5]	[Comments]
Buddy support	Buddy	[1–5]	[Comments]
Role training and manager support	Reporting Manager	[1–5]	[Comments]
First salary and payroll queries	Finance	[1–5]	[Comments]

Readiness

Question	Yes / No
Were all your systems working by the end of day two?	[Yes / No]
Did you receive your first salary correctly and on time?	[Yes / No]
Were your 30-day goals set?	[Yes / No]

Form · Word

Onboarding Feedback Form

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[Company Logo][Company Name]
EMPLOYEE INTRODUCTION EMAIL
Subject: Please welcome [Employee Name], our new [Designation]
To: [Team Distribution List]
Cc: [Employee Name], [HR Name]
Dear Team,
I am pleased to introduce [Employee Name], who joins us today as [Designation] in the [Department] team, based at [Work Location].
[Employee Name] brings [Number] years of experience in [Field], most recently with [Previous Employer] where they worked on [Key Area]. In this role, [Employee Name] will be responsible for [Responsibility 1] and [Responsibility 2], and will work closely with [Colleague Names / Teams].
Over the next few weeks [Employee Name] will be meeting many of you as part of their induction. Please make time to say hello, share how your work connects with theirs and help them find their way around. [Buddy Name] will be their buddy for the first two months.
Email template · Word
Employee Introduction Email
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Department Introduction Form

Preview of the form

1. Department Details

2. Purpose

3. Team Structure

4. Key Processes and Tools

5. How We Measure Success

6. Working with Other Departments

7. Tips for New Joiners

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

Related HR templates