Free form template · Word

Onboarding Feedback Form

The onboarding feedback form evaluates the onboarding process itself, stage by stage: welcome communication, day one, IT and admin readiness, the buddy, training, manager support and HR responsiveness. HR uses the stage ratings to see exactly which handoff in the process is failing.

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[Company Logo][Company Name]

ONBOARDING FEEDBACK FORM

Employee Details (optional)

Name
Department
Date of Joining
Work Mode (Office / Hybrid / Remote)

Rate Each Stage (1 = Very Poor, 5 = Excellent)

Onboarding Stage	Owner	Rating (1–5)	Comments
Welcome email and pre-joining information	HR	[1–5]	[Comments]
Day-one welcome and paperwork	HR / Admin	[1–5]	[Comments]
Laptop, email and system access	IT	[1–5]	[Comments]
Seating, ID and facilities	Admin	[1–5]	[Comments]
Induction sessions	HR	[1–5]	[Comments]
Buddy support	Buddy	[1–5]	[Comments]
Role training and manager support	Reporting Manager	[1–5]	[Comments]
First salary and payroll queries	Finance	[1–5]	[Comments]

Readiness

Question	Yes / No
Were all your systems working by the end of day two?	[Yes / No]
Did you receive your first salary correctly and on time?	[Yes / No]
Were your 30-day goals set?	[Yes / No]

Overall

Overall onboarding rating (1–5)
What one thing should we keep?
What one thing should we fix?

Employee (optional)
[Employee Name]
Date: [Date]

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What this template includes

Stage-by-stage rating table
Owner column to route feedback
Readiness check questions
Overall onboarding rating
Open comments
Optional identity

When to use it

At the end of the onboarding period, typically 30 to 60 days
When different departments own different onboarding stages
After redesigning onboarding
For quarterly onboarding quality reports

How to customise this template

1Match stages to your onboarding checklist
2Add the owner team for each stage
3Set a target average score
4Share department-wise results with owners

HR tips

Route each low score to the stage owner
Compare with the onboarding checklist completion dates
Close the loop by telling joiners what changed

For HR & hiring managers

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Frequently asked questions

What questions should be in an onboarding feedback form?+

Ratings for each onboarding stage, whether things were ready on time, overall satisfaction and suggestions.

Who should receive onboarding feedback?+

HR consolidates it and shares relevant scores with IT, admin, managers and buddies.

How is onboarding success measured?+

Through feedback scores, time to productivity, checklist completion and early attrition.

All 50 onboarding & induction →

[Company Logo][Company Name]

INDUCTION FEEDBACK FORM

Participant Details

Name (optional)
Department
Designation
Induction Batch / Dates
Location

Session Ratings (1 = Poor, 5 = Excellent)

Session	Content	Speaker	Usefulness	Comments
Company orientation	[1–5]	[1–5]	[1–5]	[Comments]
HR policies and benefits	[1–5]	[1–5]	[1–5]	[Comments]
POSH and code of conduct	[1–5]	[1–5]	[1–5]	[Comments]
Information security	[1–5]	[1–5]	[1–5]	[Comments]
Department induction	[1–5]	[1–5]	[1–5]	[Comments]

Overall Experience

Statement	Rating (1–5)
The induction helped me understand the company	[1–5]
I know whom to contact for HR, IT and admin matters	[1–5]
Session timings and venue were well managed	[1–5]
Materials provided were clear and useful	[1–5]

Form · Word

Induction Feedback Form

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[Company Logo][Company Name]

NEW HIRE FEEDBACK FORM

About You

Name (optional)
Designation
Department
Date of Joining
How did you hear about this job? (Job portal / Referral / Agency / Company website / Other)

Hiring Process (1 = Poor, 5 = Excellent)

Stage	Rating (1–5)	Comments
Job description clarity	[1–5]	[Comments]
Ease of applying	[1–5]	[Comments]
Interview scheduling and communication	[1–5]	[Comments]
Interviewer professionalism	[1–5]	[Comments]
Speed of decision	[1–5]	[Comments]
Offer explanation (CTC, in-hand, benefits)	[1–5]	[Comments]

Pre-Joining and First Days

Question	Yes / No	Comments
Were you contacted regularly between offer and joining?	[Yes / No]	[Comments]
Did you know where to report and whom to meet on day one?	[Yes / No]	[Comments]
Was your workstation and laptop ready?	[Yes / No]	[Comments]
Does the role match what was described in interviews?	[Yes / No]	[Comments]

Form · Word

New Hire Feedback Form

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[Company Logo][Company Name]
EMPLOYEE ONBOARDING CHECKLIST
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Designation:
[Designation]
Department:
[Department]
Date of Joining:
[Date of Joining]
Reporting Manager:
[Reporting Manager]
HR Coordinator:
[HR Name]
Phase 1: Pre-Joining (Offer Acceptance to Day Before Joining) – Owner: HR
- Signed offer letter received and filed
- Background and reference checks initiated
- Pre-joining document list emailed to the candidate
- Joining date, time, reporting address and dress code confirmed
- IT, admin and reporting manager informed of the joining date
- Workstation, laptop and email ID requested
- Welcome email sent with day-one agenda
Phase 2: Joining Day – Owner: HR and Admin
- Original documents verified and copies taken (education, experience, relieving letter)
- PAN, bank account details and cancelled cheque collected
- Aadhaar (last 4 digits / masked copy) collected for KYC
- UAN obtained or new UAN generated; EPF nomination (Form 2) completed
- ESI registration done where applicable
- Appointment letter issued and signed copy received
- ID card, access card and welcome kit handed over
- Employee added to HRMS, attendance and payroll
Phase 3: First Week – Owner: HR, IT and Reporting Manager
Checklist · Word
Employee Onboarding Checklist
Download .docx
[Company Logo][Company Name]
HR ONBOARDING CHECKLIST
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Date of Joining:
[Date of Joining]
Employment Type:
[Permanent / Contract / Intern]
HR Executive:
[HR Name]
A. Offer and Pre-Joining
- Offer letter issued and acceptance received within validity
- CTC breakup shared and agreed
- Background verification consent form signed
- Pre-joining document checklist sent
- Joining instructions sent (date, time, address, contact person)
B. Document Verification (Joining Day)
- Educational certificates – originals sighted, copies taken
- Experience and relieving letters from previous employers
- Last three salary slips or Form 16 (for tax computation)
- PAN card copy
- Aadhaar (last 4 digits / masked copy)
- Address proof (current and permanent)
- Passport-size photographs
- Bank account details with cancelled cheque
C. Statutory Registrations
Checklist · Word
HR Onboarding Checklist
Download .docx
[Company Logo][Company Name]
MANAGER ONBOARDING CHECKLIST
Manager Name:
[Employee Name]
Designation:
[Designation]
Department:
[Department]
Effective Date:
[Date of Joining]
Reports To:
[Reporting Manager]
Team Size:
[Number] direct reports
Before the Start Date – Owner: Skip-Level Manager and HR
- Announcement to the team drafted and scheduled
- Handover note prepared by outgoing manager or skip-level
- List of direct reports with roles, tenure and last ratings
- Open positions and in-process hiring shared
- Budget, cost centre and vendor list prepared
Week 1 – Access and Authority
- Approver rights set up in HRMS for leave, attendance and regularisation
- Expense and purchase approval limits configured
- Access to team dashboards, reports and shared drives
- Introduced to the team in a meeting led by the skip-level manager
- Introduced to HR business partner, finance and admin contacts
Weeks 1–3 – Know the Team
Checklist · Word
Manager Onboarding Checklist
Download .docx
[Company Logo][Company Name]
IT ONBOARDING CHECKLIST
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Department:
[Department]
Date of Joining:
[Date of Joining]
Work Mode:
[Office / Hybrid / Remote]
Ticket No.:
[Reference Number]
1. Hardware Provisioning
- Laptop/desktop allocated – asset tag [Asset Tag], serial [Serial Number]
- Charger, mouse, headset and bag issued
- Operating system updated and patched
- Full-disk encryption enabled
- Endpoint protection installed and reporting
- Device enrolled in device management
2. Accounts
- Directory/domain account created
- Official email ID created: [Email ID]
- Collaboration tools (chat, video) enabled
- Added to department distribution lists and shared drives
- HRMS and attendance login activated
3. Role-Based Access (Approved by Reporting Manager)
Checklist · Word
IT Onboarding Checklist
Download .docx
[Company Logo][Company Name]
FINANCE AND PAYROLL ONBOARDING CHECKLIST
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Date of Joining:
[Date of Joining]
Annual CTC:
₹[CTC]
Cost Centre:
[Cost Centre]
Stage 1: Data Received from HR
- Employee master and CTC breakup received
- Bank account number and IFSC verified (cancelled cheque / bank letter)
- PAN verified
- UAN linked to the employee record
- ESI number generated where applicable
Stage 2: Tax Setup
- Tax regime choice recorded
- Investment declaration received
- Previous employer income and TDS details collected (mid-year joiners)
- HRA rent details and landlord PAN where required
- Professional tax applicability set as per state of work location
Stage 3: Statutory Deductions
Checklist · Word
Finance Onboarding Checklist
Download .docx
[Company Logo][Company Name]
ADMIN ONBOARDING CHECKLIST
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Department:
[Department]
Date of Joining:
[Date of Joining]
Work Location:
[Work Location]
Shift:
[Shift Timing]
Before Joining
- Seat / workstation allocated: [Seat Number]
- Photograph received for ID card
- ID card printed
- Access card programmed for [Floors / Areas]
- Visiting cards ordered (if eligible)
- Drawer/locker key prepared
Joining Day
- ID card and access card handed over and acknowledged
- Stationery kit issued
- Locker allocated: [Locker Number]
- Canteen/meal card issued
- Transport route or parking slot allotted
- Uniform/PPE issued where applicable
Safety and Facilities Briefing
Checklist · Word
Admin Onboarding Checklist
Download .docx

Onboarding Feedback Form

Preview of the form

Employee Details (optional)

Rate Each Stage (1 = Very Poor, 5 = Excellent)

Readiness

Overall

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

Related HR templates