Free form template · Word

New Hire Feedback Form

The new hire feedback form asks a recent joiner, usually within the first two weeks, how the hiring journey felt: the job description, interviews, offer communication, pre-joining contact and the first days. Recruiters and HR use it to fix gaps between what candidates were told and what they experienced.

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[Company Logo][Company Name]

NEW HIRE FEEDBACK FORM

About You

Name (optional)
Designation
Department
Date of Joining
How did you hear about this job? (Job portal / Referral / Agency / Company website / Other)

Hiring Process (1 = Poor, 5 = Excellent)

Stage	Rating (1–5)	Comments
Job description clarity	[1–5]	[Comments]
Ease of applying	[1–5]	[Comments]
Interview scheduling and communication	[1–5]	[Comments]
Interviewer professionalism	[1–5]	[Comments]
Speed of decision	[1–5]	[Comments]
Offer explanation (CTC, in-hand, benefits)	[1–5]	[Comments]

Pre-Joining and First Days

Question	Yes / No	Comments
Were you contacted regularly between offer and joining?	[Yes / No]	[Comments]
Did you know where to report and whom to meet on day one?	[Yes / No]	[Comments]
Was your workstation and laptop ready?	[Yes / No]	[Comments]
Does the role match what was described in interviews?	[Yes / No]	[Comments]

Your Suggestions

What did we do well in hiring you?
What should we improve for future candidates?

Thank you. Your responses will be used only to improve our hiring and joining experience.

Employee (optional)
[Employee Name]
Date: [Date]

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What this template includes

Source of hire
Ratings for each hiring stage
Accuracy of the job description
Offer and pre-joining communication
Early impressions
Suggestions for recruiters

When to use it

Two weeks after joining, while the hiring process is fresh
When offer drop-outs or early exits rise
To evaluate a recruitment agency or job portal channel
After changing the interview process

How to customise this template

1List your actual hiring stages
2Add your sourcing channels to the source question
3Share results with recruiters and interviewers
4Run it online for easier analysis

HR tips

Ask within two weeks of joining for accurate recall
Tell joiners that honest answers will not affect them
Track results by source and recruiter

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

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Frequently asked questions

What should a new hire feedback form ask?+

How the joiner found the job, how each hiring stage felt, whether the role matched the description and how the first days went.

When should new hire feedback be collected?+

Around two weeks after joining, before memories of the hiring process fade.

How is this different from onboarding feedback?+

This form focuses on recruitment and the first days; onboarding feedback covers the whole onboarding process later.

All 50 onboarding & induction →

[Company Logo][Company Name]

INDUCTION FEEDBACK FORM

Participant Details

Name (optional)
Department
Designation
Induction Batch / Dates
Location

Session Ratings (1 = Poor, 5 = Excellent)

Session	Content	Speaker	Usefulness	Comments
Company orientation	[1–5]	[1–5]	[1–5]	[Comments]
HR policies and benefits	[1–5]	[1–5]	[1–5]	[Comments]
POSH and code of conduct	[1–5]	[1–5]	[1–5]	[Comments]
Information security	[1–5]	[1–5]	[1–5]	[Comments]
Department induction	[1–5]	[1–5]	[1–5]	[Comments]

Overall Experience

Statement	Rating (1–5)
The induction helped me understand the company	[1–5]
I know whom to contact for HR, IT and admin matters	[1–5]
Session timings and venue were well managed	[1–5]
Materials provided were clear and useful	[1–5]

Form · Word

Induction Feedback Form

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[Company Logo][Company Name]

ONBOARDING FEEDBACK FORM

Employee Details (optional)

Name
Department
Date of Joining
Work Mode (Office / Hybrid / Remote)

Rate Each Stage (1 = Very Poor, 5 = Excellent)

Onboarding Stage	Owner	Rating (1–5)	Comments
Welcome email and pre-joining information	HR	[1–5]	[Comments]
Day-one welcome and paperwork	HR / Admin	[1–5]	[Comments]
Laptop, email and system access	IT	[1–5]	[Comments]
Seating, ID and facilities	Admin	[1–5]	[Comments]
Induction sessions	HR	[1–5]	[Comments]
Buddy support	Buddy	[1–5]	[Comments]
Role training and manager support	Reporting Manager	[1–5]	[Comments]
First salary and payroll queries	Finance	[1–5]	[Comments]

Readiness

Question	Yes / No
Were all your systems working by the end of day two?	[Yes / No]
Did you receive your first salary correctly and on time?	[Yes / No]
Were your 30-day goals set?	[Yes / No]

Form · Word

Onboarding Feedback Form

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[Company Logo][Company Name]
NEW HIRE ORIENTATION CHECKLIST
New Hire:
[Employee Name]
Designation:
[Designation]
Orientation Date:
[Date]
Facilitator:
[HR Name]
Venue / Mode:
[Venue / Online]
Section 1: About the Company
- History, founders and leadership team
- Vision, mission and values
- Products, services and key customers
- Organisation structure and locations
Section 2: Working Here
- Working hours, shifts, attendance and biometric punching
- Leave types, holiday list and how to apply
- Probation period and confirmation process
- Dress code and workplace etiquette
Section 3: Pay and Benefits
Checklist · Word
New Hire Orientation Checklist
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[Company Logo][Company Name]

30-DAY REVIEW FORM

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Department:: [Department]
Date of Joining:: [Date of Joining]
Review Date:: [Date]
Reviewer:: [Reporting Manager]

Part A: Employee Reflection

How have your first 30 days been?
Is your role what you expected? What differs?
Do you have the tools, access and information you need?
What has helped you most so far?
What support do you need?

Part B: Manager Observations

Area	Rating (1–5)	Comments
Understanding of role and responsibilities	[1–5]	[Comments]
Learning of tools and processes	[1–5]	[Comments]
Integration with the team	[1–5]	[Comments]
Attendance and punctuality	[1–5]	[Comments]
Attitude and willingness to learn	[1–5]	[Comments]

Strengths observed
Areas to focus on

Form · Word

30-Day Review Form

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[Company Logo][Company Name]

60-DAY REVIEW FORM

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Department:: [Department]
Date of Joining:: [Date of Joining]
Review Date:: [Date]
Reviewer:: [Reporting Manager]

Section 1: Progress Against 30-Day Goals

Goal (from 30-day review)	Status	Evidence / Example
[Goal 1]	[Achieved / In Progress / Not Met]	[Example]
[Goal 2]	[Status]	[Example]
[Goal 3]	[Status]	[Example]

Section 2: Competency Ratings (1 = Needs Improvement, 5 = Excellent)

Area	Rating (1–5)	Comments
Job knowledge	[1–5]	[Comments]
Quality of work	[1–5]	[Comments]
Productivity	[1–5]	[Comments]
Communication	[1–5]	[Comments]
Teamwork	[1–5]	[Comments]
Ownership and initiative	[1–5]	[Comments]

Section 3: Stakeholder Feedback

Form · Word

60-Day Review Form

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[Company Logo][Company Name]

90-DAY REVIEW FORM

Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Department:: [Department]
Date of Joining:: [Date of Joining]
Probation End Date:: [Date]
Review Date:: [Date]

1. Goal Achievement

Goal	Target	Actual	Rating (1–5)
[Goal 1]	[Target]	[Actual]	[1–5]
[Goal 2]	[Target]	[Actual]	[1–5]
[Goal 3]	[Target]	[Actual]	[1–5]

2. Overall Assessment

Area	Rating (1–5)	Comments
Role competence	[1–5]	[Comments]
Work quality and reliability	[1–5]	[Comments]
Collaboration	[1–5]	[Comments]
Alignment with company values	[1–5]	[Comments]
Attendance and discipline	[1–5]	[Comments]

Key strengths
Development areas
Training recommended

Form · Word

90-Day Review Form

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[Company Logo][Company Name]

NEW HIRE EXPERIENCE SURVEY

Survey Period:: [Quarter / Month]
Department:: [Department]
Months Since Joining:: [Number]

This survey is anonymous. Please tick one box for each statement.

Section A: Role and Expectations

Statement	Strongly Disagree	Disagree	Neutral	Agree	Strongly Agree
My job is what I expected when I accepted the offer	[ ]	[ ]	[ ]	[ ]	[ ]
I clearly understand what is expected of me	[ ]	[ ]	[ ]	[ ]	[ ]
My salary and benefits were explained accurately	[ ]	[ ]	[ ]	[ ]	[ ]

Section B: Manager and Team

Statement	Strongly Disagree	Disagree	Neutral	Agree	Strongly Agree
My manager gives me regular, useful feedback	[ ]	[ ]	[ ]	[ ]	[ ]
I feel comfortable asking my manager for help	[ ]	[ ]	[ ]	[ ]	[ ]
My team has made me feel welcome	[ ]	[ ]	[ ]	[ ]	[ ]

Form · Word

New Hire Experience Survey

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[Company Logo][Company Name]
DEPARTMENT INTRODUCTION FORM
1. Department Details
Department Name
Department Head
Location(s)
Number of Team Members
Contact for New Joiner Questions
Last Updated On
2. Purpose
What does the department do?
Whom does it serve (internal/external customers)?
3. Team Structure
Name Role What to Contact Them For
[Name] [Role] [Purpose]
[Name] [Role] [Purpose]
[Name] [Role] [Purpose]
[Name] [Role] [Purpose]
Form · Word
Department Introduction Form
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Department Name
Department Head
Location(s)
Number of Team Members
Contact for New Joiner Questions
Last Updated On

What does the department do?
Whom does it serve (internal/external customers)?

Name	Role	What to Contact Them For
[Name]	[Role]	[Purpose]
[Name]	[Role]	[Purpose]
[Name]	[Role]	[Purpose]
[Name]	[Role]	[Purpose]

New Hire Feedback Form

Preview of the form

About You

Hiring Process (1 = Poor, 5 = Excellent)

Pre-Joining and First Days

Your Suggestions

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

Related HR templates