Free certificate template · Word

Employment Certificate

An employment certificate confirms that a person is or was employed by the company, with designation and dates of employment. It is issued on the employee's request for banks, embassies, landlords or verification agencies, and can be issued to current employees as well as to people who have already left.

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[Company Logo][Company Name]

EMPLOYMENT CERTIFICATE

Ref. No.:: [Reference Number]
Date:: [Date]

TO WHOMSOEVER IT MAY CONCERN

Version A (current employee): This is to certify that [Employee Name], Employee ID [Employee ID], is employed with [Company Name] as [Designation] in the [Department] department at our [Work Location] office since [Date of Joining]. [He / She / They] is a [permanent / fixed-term] employee of the company.

Version B (former employee): This is to certify that [Employee Name], Employee ID [Employee ID], was employed with [Company Name] as [Designation] in the [Department] department from [Date of Joining] to [Last Working Day].

Particulars	Details
Designation	[Designation]
Department	[Department]
Work Location	[Work Location]
Date of Joining	[Date of Joining]
Last Working Day (if applicable)	[Last Working Day]
Annual CTC (only on written request)	[CTC]

This certificate is issued at the request of the employee for the purpose of [visa application / bank loan / address verification / other]. The company assumes no financial liability on behalf of the employee by issuing this certificate.

For verification, please contact [HR Name], Human Resources, at [HR Email] or [HR Phone].

For [Company Name]
[Authorised Signatory]
[Designation]
(Company Seal)

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What this template includes

Status line: currently employed or was employed
Designation, department and work location
Date of joining and, if applicable, last working day
Employment type: permanent, fixed-term or contract
Optional salary line only on written request
Purpose of issue
Verification contact

When to use it

A current employee needs proof of employment for a visa or bank loan
A former employee needs confirmation of past employment for verification
A landlord or housing society asks for employer confirmation
A government department or university requests proof of employment

How to customise this template

1Choose the current-employee or former-employee version of the first paragraph
2Include salary only with the employee's written consent
3Add the embassy or bank name if the employee asks
4Print on letterhead and sign with seal

HR tips

Verify the request comes from the employee before issuing
Keep a log of employment certificates issued
Do not commit to future employment or leave dates beyond records
For visas, mention approved leave dates only if already approved

For HR & hiring managers

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Frequently asked questions

What is an employment certificate?+

It is a letter from the employer confirming a person's employment, designation and dates. It is used as proof of employment for banks, visas and verification.

Can a former employee ask for an employment certificate?+

Yes. Companies usually issue a past-employment certificate based on their records on request.

Should the employment certificate mention salary?+

Only when the employee requests it in writing, for example for a loan or visa. Otherwise it is better to leave salary out.

All 50 resignation, exit & full-and-final settlement →

[Company Logo][Company Name]

SERVICE CERTIFICATE

Certificate No.:: [Reference Number]
Date of Issue:: [Date]

[Company Name]
[Company Address]
Registration No.: [Factory Licence / Shops and Establishments Registration No.]

This is to certify that the person named below was employed in this establishment as per the particulars recorded in our registers:

Particulars	Details
Name of employee	[Employee Name]
Father's / Spouse's name	[Name]
Employee / Token No.	[Employee ID]
Department / Section	[Department]
Designation / Nature of work	[Designation]
Date of joining	[Date of Joining]
Date of leaving	[Last Working Day]
Total period of service	[Years] years [Months] months
Last wage rate	₹ [Amount] per [month / day]
UAN (PF)	[UAN]

This certificate is issued on the separation of the above employee from service, as per the records of the establishment.

For [Company Name]
[Authorised Signatory]
[Designation]
(Seal)

Certificate · Word

Service Certificate

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[Company Logo][Company Name]

NO DUES CERTIFICATE

Certificate No.:: [Reference Number]
Date:: [Date]

TO WHOMSOEVER IT MAY CONCERN

This is to certify that [Employee Name], Employee ID [Employee ID], who worked with [Company Name] as [Designation] in the [Department] department from [Date of Joining] to [Last Working Day], has completed all exit clearance formalities.

The following departments have confirmed that nothing is pending against the employee:

Department	Clearance Date	Cleared By
Reporting Department	[DD/MM/YYYY]	[Name]
Information Technology	[DD/MM/YYYY]	[Name]
Administration	[DD/MM/YYYY]	[Name]
Finance and Accounts	[DD/MM/YYYY]	[Name]
Human Resources	[DD/MM/YYYY]	[HR Name]

We confirm that the employee has returned all company assets and documents, and that there are no outstanding loans, advances or other dues payable by the employee to the company. The full and final settlement was completed on [DD/MM/YYYY].

Certificate · Word

No-Dues Certificate

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[Company Logo][Company Name]
RESIGNATION LETTER
Date:
[Date]
Employee ID:
[Employee ID]
To,
[Reporting Manager]
[Designation of Manager]
[Company Name]
[Company Address]

Cc: [HR Name], Human Resources
Subject: Resignation from the post of [Designation]
Dear [Reporting Manager],
Please accept this letter as formal notice of my resignation from the position of [Designation] in the [Department] department of [Company Name]. I joined the organisation on [Date of Joining], and after careful thought I have decided to move on to pursue [a new professional opportunity / higher studies / personal reasons].
As per the terms of my appointment, I will serve a notice period of [Notice Period], and my last working day will be [Last Working Day]. If the company agrees to an earlier release, I am open to discussing it, subject to completing my handover.
Letter · Word
Resignation Letter Format
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[Company Logo][Company Name]
EMPLOYEE RESIGNATION FORM
Form No.:
[Reference Number]
Date Received by HR:
[Date]
[Company Name]
[Company Address]

To be filled by the employee and submitted to the reporting manager and HR. Please write clearly.
Section A: Employee Details
Employee Name
Employee ID
Designation
Department
Work Location
Date of Joining
Reporting Manager
UAN (for PF transfer)
Personal Email
Mobile Number
Section B: Resignation Details
Date of Resignation
Notice Period as per Appointment Letter
Requested Last Working Day
Request for Notice Waiver / Buyout (Yes / No)
If yes, reason for early release
Form · Word
Employee Resignation Form
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[Company Logo][Company Name]
RESIGNATION ACCEPTANCE LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
[Work Location]
Subject: Acceptance of Your Resignation
Dear [Employee Name],
We acknowledge receipt of your resignation letter dated [Date of Resignation]. After discussion with your reporting manager, the management has accepted your resignation from the position of [Designation]. Your last working day with [Company Name] will be [Last Working Day].
Before your last working day, please complete the following:
Letter · Word
Resignation Acceptance Letter
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[Company Logo][Company Name]
ACKNOWLEDGEMENT OF RESIGNATION
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
Subject: Acknowledgement of Resignation Received on [Date of Resignation]
Dear [Employee Name],
This is to acknowledge that the Human Resources department received your resignation from the position of [Designation] on [Date of Resignation] through [email / letter / HRMS]. Your resignation has been recorded in your personnel file with this date.
As per your appointment terms, your notice period is [Notice Period]. Based on the date of receipt, your tentative last working day would be [Last Working Day]. Please treat this date as provisional until you receive the formal acceptance letter, which will confirm the final date and exit formalities.
Letter · Word
Resignation Acknowledgement Letter
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[Company Logo][Company Name]
REQUEST FOR WITHDRAWAL OF RESIGNATION
Date:
[Date]
Employee ID:
[Employee ID]
To,
[Reporting Manager]
[Company Name]
[Company Address]

Cc: [HR Name], Human Resources
Subject: Request to Withdraw My Resignation Dated [Date of Resignation]
Dear [Reporting Manager],
I had submitted my resignation from the position of [Designation] in the [Department] department on [Date of Resignation], with my last working day proposed as [Last Working Day]. The resignation was [acknowledged / accepted] vide letter Ref. No. [Reference Number] dated [Date].
After further reflection, I would like to respectfully request that my resignation be withdrawn and that I be allowed to continue in my present role. [Reason, e.g. my personal circumstances have changed / after our recent discussion I am confident my career goals can be met here].
Letter · Word
Resignation Withdrawal Request
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[Company Logo][Company Name]
APPROVAL OF RESIGNATION WITHDRAWAL
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
Subject: Approval of Your Request to Withdraw Resignation
Dear [Employee Name],
This refers to your resignation dated [Date of Resignation] and your subsequent request dated [Date of Withdrawal Request] to withdraw it. We are pleased to inform you that the management has approved your request. Your resignation is hereby treated as withdrawn and of no effect.
Your employment with [Company Name] will continue without any break in service from your original date of joining, [Date of Joining]. Your designation, reporting line, compensation and all other terms and conditions of your appointment remain unchanged, except as stated below.
Letter · Word
Resignation Withdrawal Approval
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Employee Name
Employee ID
Designation
Department
Work Location
Date of Joining
Reporting Manager
UAN (for PF transfer)
Personal Email
Mobile Number

Date of Resignation
Notice Period as per Appointment Letter
Requested Last Working Day
Request for Notice Waiver / Buyout (Yes / No)
If yes, reason for early release

Employment Certificate

Preview of the certificate

TO WHOMSOEVER IT MAY CONCERN

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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