Free certificate template · Word

No-Dues Certificate

A no-dues certificate is a single-page certificate issued by HR after all departments have cleared a leaving employee, stating that no money, assets or documents are pending from the employee. It closes the clearance stage and is often handed over with the relieving letter.

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[Company Logo][Company Name]

NO DUES CERTIFICATE

Certificate No.:: [Reference Number]
Date:: [Date]

TO WHOMSOEVER IT MAY CONCERN

This is to certify that [Employee Name], Employee ID [Employee ID], who worked with [Company Name] as [Designation] in the [Department] department from [Date of Joining] to [Last Working Day], has completed all exit clearance formalities.

The following departments have confirmed that nothing is pending against the employee:

Department	Clearance Date	Cleared By
Reporting Department	[DD/MM/YYYY]	[Name]
Information Technology	[DD/MM/YYYY]	[Name]
Administration	[DD/MM/YYYY]	[Name]
Finance and Accounts	[DD/MM/YYYY]	[Name]
Human Resources	[DD/MM/YYYY]	[HR Name]

We confirm that the employee has returned all company assets and documents, and that there are no outstanding loans, advances or other dues payable by the employee to the company. The full and final settlement was completed on [DD/MM/YYYY].

This certificate is issued at the request of the employee for [purpose].

For [Company Name]
[Authorised Signatory]
[Designation]
(Company Seal)

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What this template includes

Certificate heading and reference number
Employee identity and service dates
Statement that all departments have issued clearance
Confirmation that no assets, advances or loans are outstanding
Note on F&F status
Authorised signature and seal

When to use it

All exit clearance sign-offs have been received
A former employee needs proof of no pending dues for a new employer or bank
A bank or housing society needs confirmation that a staff loan is closed
Auditors want a summary certificate rather than the full clearance file

How to customise this template

1Issue only after every line of the exit clearance form is signed
2List the departments that cleared the employee
3Mention loan closure details if the certificate is for a bank
4Print on letterhead and add seal

HR tips

Do not issue a no-dues certificate while any recovery is open
Keep the underlying clearance forms on file
Match the dates to the relieving letter
Email a signed PDF to the employee's personal address

For HR & hiring managers

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Frequently asked questions

What is a no dues certificate for employees?+

It is a certificate from the employer confirming that the employee has returned all company property and has no outstanding financial or other dues with the company.

Who issues a no dues certificate?+

HR issues it after collecting clearances from IT, Admin, Finance and the employee's department.

Is a no dues certificate the same as an NOC?+

Not exactly. A no-dues certificate confirms nothing is pending. An NOC states that the company has no objection to a particular action, such as joining another employer.

All 50 resignation, exit & full-and-final settlement →

[Company Logo][Company Name]

SERVICE CERTIFICATE

Certificate No.:: [Reference Number]
Date of Issue:: [Date]

[Company Name]
[Company Address]
Registration No.: [Factory Licence / Shops and Establishments Registration No.]

This is to certify that the person named below was employed in this establishment as per the particulars recorded in our registers:

Particulars	Details
Name of employee	[Employee Name]
Father's / Spouse's name	[Name]
Employee / Token No.	[Employee ID]
Department / Section	[Department]
Designation / Nature of work	[Designation]
Date of joining	[Date of Joining]
Date of leaving	[Last Working Day]
Total period of service	[Years] years [Months] months
Last wage rate	₹ [Amount] per [month / day]
UAN (PF)	[UAN]

This certificate is issued on the separation of the above employee from service, as per the records of the establishment.

For [Company Name]
[Authorised Signatory]
[Designation]
(Seal)

Certificate · Word

Service Certificate

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[Company Logo][Company Name]

EMPLOYMENT CERTIFICATE

Ref. No.:: [Reference Number]
Date:: [Date]

TO WHOMSOEVER IT MAY CONCERN

Version A (current employee): This is to certify that [Employee Name], Employee ID [Employee ID], is employed with [Company Name] as [Designation] in the [Department] department at our [Work Location] office since [Date of Joining]. [He / She / They] is a [permanent / fixed-term] employee of the company.

Version B (former employee): This is to certify that [Employee Name], Employee ID [Employee ID], was employed with [Company Name] as [Designation] in the [Department] department from [Date of Joining] to [Last Working Day].

Particulars	Details
Designation	[Designation]
Department	[Department]
Work Location	[Work Location]
Date of Joining	[Date of Joining]
Last Working Day (if applicable)	[Last Working Day]
Annual CTC (only on written request)	[CTC]

This certificate is issued at the request of the employee for the purpose of [visa application / bank loan / address verification / other]. The company assumes no financial liability on behalf of the employee by issuing this certificate.

Certificate · Word

Employment Certificate

Download .docx

[Company Logo][Company Name]
RESIGNATION LETTER
Date:
[Date]
Employee ID:
[Employee ID]
To,
[Reporting Manager]
[Designation of Manager]
[Company Name]
[Company Address]

Cc: [HR Name], Human Resources
Subject: Resignation from the post of [Designation]
Dear [Reporting Manager],
Please accept this letter as formal notice of my resignation from the position of [Designation] in the [Department] department of [Company Name]. I joined the organisation on [Date of Joining], and after careful thought I have decided to move on to pursue [a new professional opportunity / higher studies / personal reasons].
As per the terms of my appointment, I will serve a notice period of [Notice Period], and my last working day will be [Last Working Day]. If the company agrees to an earlier release, I am open to discussing it, subject to completing my handover.
Letter · Word
Resignation Letter Format
Download .docx
[Company Logo][Company Name]
EMPLOYEE RESIGNATION FORM
Form No.:
[Reference Number]
Date Received by HR:
[Date]
[Company Name]
[Company Address]

To be filled by the employee and submitted to the reporting manager and HR. Please write clearly.
Section A: Employee Details
Employee Name
Employee ID
Designation
Department
Work Location
Date of Joining
Reporting Manager
UAN (for PF transfer)
Personal Email
Mobile Number
Section B: Resignation Details
Date of Resignation
Notice Period as per Appointment Letter
Requested Last Working Day
Request for Notice Waiver / Buyout (Yes / No)
If yes, reason for early release
Form · Word
Employee Resignation Form
Download .docx
[Company Logo][Company Name]
RESIGNATION ACCEPTANCE LETTER
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
[Work Location]
Subject: Acceptance of Your Resignation
Dear [Employee Name],
We acknowledge receipt of your resignation letter dated [Date of Resignation]. After discussion with your reporting manager, the management has accepted your resignation from the position of [Designation]. Your last working day with [Company Name] will be [Last Working Day].
Before your last working day, please complete the following:
Letter · Word
Resignation Acceptance Letter
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[Company Logo][Company Name]
ACKNOWLEDGEMENT OF RESIGNATION
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
Subject: Acknowledgement of Resignation Received on [Date of Resignation]
Dear [Employee Name],
This is to acknowledge that the Human Resources department received your resignation from the position of [Designation] on [Date of Resignation] through [email / letter / HRMS]. Your resignation has been recorded in your personnel file with this date.
As per your appointment terms, your notice period is [Notice Period]. Based on the date of receipt, your tentative last working day would be [Last Working Day]. Please treat this date as provisional until you receive the formal acceptance letter, which will confirm the final date and exit formalities.
Letter · Word
Resignation Acknowledgement Letter
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[Company Logo][Company Name]
REQUEST FOR WITHDRAWAL OF RESIGNATION
Date:
[Date]
Employee ID:
[Employee ID]
To,
[Reporting Manager]
[Company Name]
[Company Address]

Cc: [HR Name], Human Resources
Subject: Request to Withdraw My Resignation Dated [Date of Resignation]
Dear [Reporting Manager],
I had submitted my resignation from the position of [Designation] in the [Department] department on [Date of Resignation], with my last working day proposed as [Last Working Day]. The resignation was [acknowledged / accepted] vide letter Ref. No. [Reference Number] dated [Date].
After further reflection, I would like to respectfully request that my resignation be withdrawn and that I be allowed to continue in my present role. [Reason, e.g. my personal circumstances have changed / after our recent discussion I am confident my career goals can be met here].
Letter · Word
Resignation Withdrawal Request
Download .docx
[Company Logo][Company Name]
APPROVAL OF RESIGNATION WITHDRAWAL
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
Subject: Approval of Your Request to Withdraw Resignation
Dear [Employee Name],
This refers to your resignation dated [Date of Resignation] and your subsequent request dated [Date of Withdrawal Request] to withdraw it. We are pleased to inform you that the management has approved your request. Your resignation is hereby treated as withdrawn and of no effect.
Your employment with [Company Name] will continue without any break in service from your original date of joining, [Date of Joining]. Your designation, reporting line, compensation and all other terms and conditions of your appointment remain unchanged, except as stated below.
Letter · Word
Resignation Withdrawal Approval
Download .docx

Employee Name
Employee ID
Designation
Department
Work Location
Date of Joining
Reporting Manager
UAN (for PF transfer)
Personal Email
Mobile Number

Date of Resignation
Notice Period as per Appointment Letter
Requested Last Working Day
Request for Notice Waiver / Buyout (Yes / No)
If yes, reason for early release

No-Dues Certificate

Preview of the certificate

TO WHOMSOEVER IT MAY CONCERN

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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