Free letter template · Word

Festival Holiday Request

A festival holiday request is a letter asking for time off around a festival the employee celebrates, such as Diwali, Eid, Pongal, Onam, Durga Puja or Christmas, especially when it is not on the company holiday list or when travel to the native place needs extra days. It can also propose swapping a listed holiday.

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[Company Logo][Company Name]

FESTIVAL HOLIDAY REQUEST

Date:: [Date]

To,
[Reporting Manager]
[Department]
[Company Name], [Work Location]

Subject: Request for Leave for [Festival Name] on [DD/MM/YYYY]

Dear [Reporting Manager],

[Festival Name] falls on [DD/MM/YYYY] this year. It is an important festival for my family, and I would like to celebrate it [at my native place, Town / State / with my family].

I request the following:

[ ] Restricted holiday on [DD/MM/YYYY] (listed in the RH list)
[ ] [Casual / Earned] leave from [DD/MM/YYYY] to [DD/MM/YYYY] for travel and the festival – [Number] days
[ ] Holiday swap: I will work on [Listed Holiday] on [DD/MM/YYYY] in exchange for a holiday on [DD/MM/YYYY], if permitted by policy

Travel: Departing [DD/MM/YYYY], returning [DD/MM/YYYY]. I will rejoin on [DD/MM/YYYY].

I understand this is a busy period. I have spoken with [Colleague Name], who will cover [Responsibilities], and I am happy to cover for colleagues during their festivals in return.

Thank you for considering my request.

Yours sincerely,

[Employee Name]
Employee ID: [Employee ID]
[Designation]

Decision

[ ] Approved as requested [ ] Approved with changes	[Details] [ ] Not approved – [Reason]
Attendance coding	[RH / CL / EL / Swap]

Reporting Manager
[Reporting Manager]
Date: [Date]

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What this template includes

Festival name and date
Whether it is on the holiday or RH list
Leave head or holiday swap proposed
Travel dates if going to the native place
Cover arrangement during peak festival demand
Early submission to allow fair allocation

When to use it

A festival the employee celebrates is not a company holiday at their location
Travel to the native place needs days before or after the festival holiday
Swapping a listed holiday for one the employee observes, if policy allows
Shift workers requesting festival-day off in a 24x7 operation

How to customise this template

1Pick leave, RH or holiday swap and delete the other options
2Add travel dates and mode if relevant
3For 24x7 teams, propose working an alternate holiday in exchange
4Submit early, ideally when the annual leave planner is prepared

HR tips

Apply early; festival periods see many requests
Managers should rotate festival-day duty fairly across years
Respect all religions and cultures equally when deciding requests
Confirm swaps in writing so attendance is marked correctly

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Frequently asked questions

How do I write a leave application for a festival?+

Name the festival and date, request the days you need including travel, mention the leave head or holiday swap you prefer and your cover plan. Apply well in advance.

Can I swap a company holiday for my festival?+

Some companies allow holiday swaps or floating holidays. Check the holiday policy; if allowed, state which listed holiday you will work in exchange.

What if my festival is not in the holiday list?+

You can use a restricted holiday if it is on the RH list, or apply for casual or earned leave.

All 50 leave management →

[Company Logo][Company Name]
RESTRICTED HOLIDAY REQUEST FORM
Company:
[Company Name]
Year:
[YYYY]
Date:
[Date]
Employee Details
Employee Name [Employee Name]
Employee ID [Employee ID]
Department [Department]
Reporting Manager [Reporting Manager]
Restricted Holiday Requested
Date Day Occasion (from RH list) Full / Half Day
[DD/MM/YYYY] [Day] [Occasion] [Full Day]
[DD/MM/YYYY] [Day] [Occasion] [Full Day]
[ ] Floating holiday (date of my choice, if policy allows) [DD/MM/YYYY] – Occasion: [Occasion]
Form · Word
Restricted Holiday Request
Download .docx
[Company Logo][Company Name]
LEAVE REQUEST FORM
Company:
[Company Name]
Request Date:
[Date]
Employee
Name [Employee Name]
Employee ID [Employee ID]
Team / Department [Department]
Shift (if applicable)
Manager [Reporting Manager]
Leave Requested
Leave Code From (DD/MM/YYYY) To (DD/MM/YYYY) Total Days
[CL/SL/EL/CO/LWP] [DD/MM/YYYY] [DD/MM/YYYY] [Number]
[Leave Code] [DD/MM/YYYY] [DD/MM/YYYY] [Number]
Purpose (brief)
Reachable on (phone / email)
Form · Word
Leave Request Form
Download .docx

Employee Name	[Employee Name]
Employee ID	[Employee ID]
Department	[Department]
Reporting Manager	[Reporting Manager]

Date	Day	Occasion (from RH list)	Full / Half Day
[DD/MM/YYYY]	[Day]	[Occasion]	[Full Day]
[DD/MM/YYYY]	[Day]	[Occasion]	[Full Day]

[ ] Floating holiday (date of my choice, if policy allows)	[DD/MM/YYYY] – Occasion: [Occasion]

Name	[Employee Name]
Employee ID	[Employee ID]
Team / Department	[Department]
Shift (if applicable)
Manager	[Reporting Manager]

Leave Code	From (DD/MM/YYYY)	To (DD/MM/YYYY)	Total Days
[CL/SL/EL/CO/LWP]	[DD/MM/YYYY]	[DD/MM/YYYY]	[Number]
[Leave Code]	[DD/MM/YYYY]	[DD/MM/YYYY]	[Number]

Purpose (brief)
Reachable on (phone / email)

[Company Logo][Company Name]

REQUEST FOR CANCELLATION OF SANCTIONED LEAVE

Date:: [Date]

To,
[Reporting Manager]
[Designation]
[Department], [Company Name]

Subject: Request to Cancel Sanctioned Leave – Ref. [Reference Number]

Dear [Reporting Manager],

My application for [Leave Type] from [DD/MM/YYYY] to [DD/MM/YYYY] ([Number] days) was sanctioned on [Date] vide reference [Reference Number]. Due to [brief reason, e.g. change in family plans / completion of personal work earlier than expected], I would like to withdraw this leave as below:

[ ] Full cancellation – I will be on duty for the entire period
[ ] Partial cancellation – I will report for duty from [DD/MM/YYYY]; leave from [DD/MM/YYYY] to [DD/MM/YYYY] will continue
Number of days to be cancelled	[Number]

Letter · Word

Leave Cancellation Request

Download .docx

[Company Logo][Company Name]
WORK-FROM-HOME REQUEST FORM
Company:
[Company Name]
Request Date:
[Date]
1. Employee Details
Employee Name [Employee Name]
Employee ID [Employee ID]
Designation / Team [Designation] / [Department]
Reporting Manager [Reporting Manager]
2. WFH Details
Date(s): From [DD/MM/YYYY] To [DD/MM/YYYY]
[ ] Full day [ ] Part day [Time] to [Time]
Reason (brief)
Location of work (city) [City]
Availability / core hours [Time] to [Time]
Phone during WFH [Mobile Number]
3. Planned Deliverables
Form · Word
Work-from-Home Request
Download .docx
[Company Logo][Company Name]
REQUEST FOR EXTENDED LEAVE
Date:
[Date]
To,
[Head of Department]
[Department]
[Company Name]

Through: [Reporting Manager]
Copy: HR Department
Subject: Request for Extended Leave of [Number] Weeks from [DD/MM/YYYY]
Dear Sir / Madam,
I request extended leave from [DD/MM/YYYY] to [DD/MM/YYYY], a period of [Number] weeks, as I need to [care for my Relation during treatment / travel abroad to support my family / manage my family's relocation]. I have already discussed this with [Reporting Manager].
Proposed Leave Mix
Letter · Word
Extended Leave Request
Download .docx
[Company Logo][Company Name]
REQUEST FOR EXTENSION OF LEAVE
Date:
[Date]
To,
[Reporting Manager]
[Department]
[Company Name]

Copy: HR Department
Subject: Request to Extend Leave Sanctioned from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I am currently on [Leave Type] from [DD/MM/YYYY] to [DD/MM/YYYY], sanctioned vide [Reference Number], and was due to rejoin on [DD/MM/YYYY].
Due to [my doctor advising further rest / continued hospitalisation of my Relation / cancellation of my return train/flight / pending family formalities], I am unable to rejoin as planned. I request an extension of [Number] days from [DD/MM/YYYY] to [DD/MM/YYYY]. I will now rejoin on [DD/MM/YYYY].
Letter · Word
Leave Extension Request
Download .docx

Employee Name	[Employee Name]
Employee ID	[Employee ID]
Designation / Team	[Designation] / [Department]
Reporting Manager	[Reporting Manager]

Date(s): From [DD/MM/YYYY] To [DD/MM/YYYY]
[ ] Full day [ ] Part day	[Time] to [Time]
Reason (brief)
Location of work (city)	[City]
Availability / core hours	[Time] to [Time]
Phone during WFH	[Mobile Number]

[Company Logo][Company Name]

REQUEST FOR LEAVE ENCASHMENT

Date:: [Date]

To,
The HR / Payroll Department
[Company Name]
[Company Address]

Subject: Request for Encashment of [Number] Days of Earned Leave

Dear Sir / Madam,

As per my leave records, my earned / privilege leave balance as on [DD/MM/YYYY] is [Number] days. I request encashment of [Number] days under the company leave encashment policy.

Occasion	[ ] Annual encashment during service [ ] At resignation – last working day [Last Working Day] [ ] At retirement / end of contract
Balance to be retained after encashment (if required by policy)	[Number] days

Letter · Word

Leave Encashment Request

Download .docx

[Company Logo][Company Name]

NOTICE – LIST OF HOLIDAYS FOR THE YEAR [YYYY]

Ref. No.:: [Reference Number]
Date:: [Date]
Applicable To:: [All employees at Work Location / All locations]

All employees are informed that the following paid holidays will be observed by [Company Name] during the year [YYYY].

A. National Holidays

Sl.	Date	Day	Holiday
1	26/01/[YYYY]	[Day]	Republic Day
2	15/08/[YYYY]	[Day]	Independence Day
3	02/10/[YYYY]	[Day]	Gandhi Jayanti

B. Festival / State Holidays

Sl.	Date	Day	Holiday	Locations
4	[DD/MM/YYYY]	[Day]	[Festival Name]	[All / City]
5	[DD/MM/YYYY]	[Day]	[Festival Name]	[All / City]
6	[DD/MM/YYYY]	[Day]	[Festival Name]	[All / City]
7	[DD/MM/YYYY]	[Day]	[State Foundation Day / Festival Name]	[State]

Notice · Word

Holiday List Format

Download .docx

Festival Holiday Request

Preview of the letter

Subject: Request for Leave for [Festival Name] on [DD/MM/YYYY]

Decision

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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