Free form template · Word

Restricted Holiday Request

A restricted holiday request lets an employee pick an optional holiday from the company's published restricted holiday list, within the yearly limit. It suits diverse teams where employees celebrate different festivals and lets the business stay open on those days.

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[Company Logo][Company Name]

RESTRICTED HOLIDAY REQUEST FORM

Company:: [Company Name]
Year:: [YYYY]
Date:: [Date]

Employee Details

Employee Name	[Employee Name]
Employee ID	[Employee ID]
Department	[Department]
Reporting Manager	[Reporting Manager]

Restricted Holiday Requested

Date	Day	Occasion (from RH list)	Full / Half Day
[DD/MM/YYYY]	[Day]	[Occasion]	[Full Day]
[DD/MM/YYYY]	[Day]	[Occasion]	[Full Day]

[ ] Floating holiday (date of my choice, if policy allows)	[DD/MM/YYYY] – Occasion: [Occasion]

Entitlement Check

RH Allowed This Year	RH Already Availed	RH Requested Now	RH Remaining
[Number]	[Number]	[Number]	[Number]

Cover arrangement on the day
Customer / client commitments affected	[ ] None [ ] Yes – [Details]

I request the above restricted holiday(s) and confirm that the date(s) are from the published list for [YYYY].

Employee
[Employee Name]
Date: [Date]

Approval

[ ] Approved [ ] Not approved – [Reason]
Attendance code: RH

Reporting Manager
[Reporting Manager]
Date: [Date]

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What this template includes

Selected RH date and occasion from the published list
Count of RH already availed versus the yearly limit
Cover arrangement for customer-facing roles
Advance notice as per policy
Approval and attendance coding as RH, not leave

When to use it

Employees choosing their optional holidays for the year
Requesting a single RH close to a festival
Floating holiday schemes where employees pick any date
Teams where only a limited number can be off on the same RH

How to customise this template

1Paste your restricted holiday list into the reference table
2Set the yearly RH limit and advance notice
3Allow multiple RH selections in one form at year start
4Remove the floating holiday option if not offered

HR tips

RH should not be debited from regular leave
Unused RH usually lapses at year-end; remind employees
Approve requests fairly when many people choose the same day
Mark RH separately in attendance for accurate records

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Frequently asked questions

What is a restricted holiday?+

A restricted or optional holiday is a holiday from a published list that employees can choose to take, up to a set number per year, while the office stays open for others.

How many restricted holidays can be taken?+

Your company policy sets the number, shown in the holiday list as [Number] per year.

Can restricted holidays be carried forward?+

Usually not. Unused restricted holidays generally lapse at the end of the year unless your policy says otherwise.

All 50 leave management →

[Company Logo][Company Name]
FESTIVAL HOLIDAY REQUEST
Date:
[Date]
To,
[Reporting Manager]
[Department]
[Company Name], [Work Location]
Subject: Request for Leave for [Festival Name] on [DD/MM/YYYY]
Dear [Reporting Manager],
[Festival Name] falls on [DD/MM/YYYY] this year. It is an important festival for my family, and I would like to celebrate it [at my native place, Town / State / with my family].
I request the following:
Letter · Word
Festival Holiday Request
Download .docx
[Company Logo][Company Name]
LEAVE REQUEST FORM
Company:
[Company Name]
Request Date:
[Date]
Employee
Name [Employee Name]
Employee ID [Employee ID]
Team / Department [Department]
Shift (if applicable)
Manager [Reporting Manager]
Leave Requested
Leave Code From (DD/MM/YYYY) To (DD/MM/YYYY) Total Days
[CL/SL/EL/CO/LWP] [DD/MM/YYYY] [DD/MM/YYYY] [Number]
[Leave Code] [DD/MM/YYYY] [DD/MM/YYYY] [Number]
Purpose (brief)
Reachable on (phone / email)
Form · Word
Leave Request Form
Download .docx

Name	[Employee Name]
Employee ID	[Employee ID]
Team / Department	[Department]
Shift (if applicable)
Manager	[Reporting Manager]

Leave Code	From (DD/MM/YYYY)	To (DD/MM/YYYY)	Total Days
[CL/SL/EL/CO/LWP]	[DD/MM/YYYY]	[DD/MM/YYYY]	[Number]
[Leave Code]	[DD/MM/YYYY]	[DD/MM/YYYY]	[Number]

Purpose (brief)
Reachable on (phone / email)

[Company Logo][Company Name]

REQUEST FOR CANCELLATION OF SANCTIONED LEAVE

Date:: [Date]

To,
[Reporting Manager]
[Designation]
[Department], [Company Name]

Subject: Request to Cancel Sanctioned Leave – Ref. [Reference Number]

Dear [Reporting Manager],

My application for [Leave Type] from [DD/MM/YYYY] to [DD/MM/YYYY] ([Number] days) was sanctioned on [Date] vide reference [Reference Number]. Due to [brief reason, e.g. change in family plans / completion of personal work earlier than expected], I would like to withdraw this leave as below:

[ ] Full cancellation – I will be on duty for the entire period
[ ] Partial cancellation – I will report for duty from [DD/MM/YYYY]; leave from [DD/MM/YYYY] to [DD/MM/YYYY] will continue
Number of days to be cancelled	[Number]

Letter · Word

Leave Cancellation Request

Download .docx

[Company Logo][Company Name]
WORK-FROM-HOME REQUEST FORM
Company:
[Company Name]
Request Date:
[Date]
1. Employee Details
Employee Name [Employee Name]
Employee ID [Employee ID]
Designation / Team [Designation] / [Department]
Reporting Manager [Reporting Manager]
2. WFH Details
Date(s): From [DD/MM/YYYY] To [DD/MM/YYYY]
[ ] Full day [ ] Part day [Time] to [Time]
Reason (brief)
Location of work (city) [City]
Availability / core hours [Time] to [Time]
Phone during WFH [Mobile Number]
3. Planned Deliverables
Form · Word
Work-from-Home Request
Download .docx
[Company Logo][Company Name]
REQUEST FOR EXTENDED LEAVE
Date:
[Date]
To,
[Head of Department]
[Department]
[Company Name]

Through: [Reporting Manager]
Copy: HR Department
Subject: Request for Extended Leave of [Number] Weeks from [DD/MM/YYYY]
Dear Sir / Madam,
I request extended leave from [DD/MM/YYYY] to [DD/MM/YYYY], a period of [Number] weeks, as I need to [care for my Relation during treatment / travel abroad to support my family / manage my family's relocation]. I have already discussed this with [Reporting Manager].
Proposed Leave Mix
Letter · Word
Extended Leave Request
Download .docx
[Company Logo][Company Name]
REQUEST FOR EXTENSION OF LEAVE
Date:
[Date]
To,
[Reporting Manager]
[Department]
[Company Name]

Copy: HR Department
Subject: Request to Extend Leave Sanctioned from [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Reporting Manager],
I am currently on [Leave Type] from [DD/MM/YYYY] to [DD/MM/YYYY], sanctioned vide [Reference Number], and was due to rejoin on [DD/MM/YYYY].
Due to [my doctor advising further rest / continued hospitalisation of my Relation / cancellation of my return train/flight / pending family formalities], I am unable to rejoin as planned. I request an extension of [Number] days from [DD/MM/YYYY] to [DD/MM/YYYY]. I will now rejoin on [DD/MM/YYYY].
Letter · Word
Leave Extension Request
Download .docx

Date(s): From [DD/MM/YYYY] To [DD/MM/YYYY]
[ ] Full day [ ] Part day	[Time] to [Time]
Reason (brief)
Location of work (city)	[City]
Availability / core hours	[Time] to [Time]
Phone during WFH	[Mobile Number]

[Company Logo][Company Name]

REQUEST FOR LEAVE ENCASHMENT

Date:: [Date]

To,
The HR / Payroll Department
[Company Name]
[Company Address]

Subject: Request for Encashment of [Number] Days of Earned Leave

Dear Sir / Madam,

As per my leave records, my earned / privilege leave balance as on [DD/MM/YYYY] is [Number] days. I request encashment of [Number] days under the company leave encashment policy.

Occasion	[ ] Annual encashment during service [ ] At resignation – last working day [Last Working Day] [ ] At retirement / end of contract
Balance to be retained after encashment (if required by policy)	[Number] days

Letter · Word

Leave Encashment Request

Download .docx

[Company Logo][Company Name]

NOTICE – LIST OF HOLIDAYS FOR THE YEAR [YYYY]

Ref. No.:: [Reference Number]
Date:: [Date]
Applicable To:: [All employees at Work Location / All locations]

All employees are informed that the following paid holidays will be observed by [Company Name] during the year [YYYY].

A. National Holidays

Sl.	Date	Day	Holiday
1	26/01/[YYYY]	[Day]	Republic Day
2	15/08/[YYYY]	[Day]	Independence Day
3	02/10/[YYYY]	[Day]	Gandhi Jayanti

B. Festival / State Holidays

Sl.	Date	Day	Holiday	Locations
4	[DD/MM/YYYY]	[Day]	[Festival Name]	[All / City]
5	[DD/MM/YYYY]	[Day]	[Festival Name]	[All / City]
6	[DD/MM/YYYY]	[Day]	[Festival Name]	[All / City]
7	[DD/MM/YYYY]	[Day]	[State Foundation Day / Festival Name]	[State]

Notice · Word

Holiday List Format

Download .docx

Restricted Holiday Request

Preview of the form

Employee Details

Restricted Holiday Requested

Entitlement Check

Approval

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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