Free notice template · Word

Holiday List Format

A holiday list is the HR notice that announces the paid holidays employees will get in the coming year, with dates, days and the locations they apply to. Indian companies usually include the three national holidays, state festival holidays and an optional restricted holiday list.

Editable Word (.docx)
Made for India
15 fill-in fields highlighted
Free, no sign-up

Download Word (.docx) — free

Preview of the notice

[Highlighted] = fill in

[Company Logo][Company Name]

NOTICE – LIST OF HOLIDAYS FOR THE YEAR [YYYY]

Ref. No.:: [Reference Number]
Date:: [Date]
Applicable To:: [All employees at Work Location / All locations]

All employees are informed that the following paid holidays will be observed by [Company Name] during the year [YYYY].

A. National Holidays

Sl.	Date	Day	Holiday
1	26/01/[YYYY]	[Day]	Republic Day
2	15/08/[YYYY]	[Day]	Independence Day
3	02/10/[YYYY]	[Day]	Gandhi Jayanti

B. Festival / State Holidays

Sl.	Date	Day	Holiday	Locations
4	[DD/MM/YYYY]	[Day]	[Festival Name]	[All / City]
5	[DD/MM/YYYY]	[Day]	[Festival Name]	[All / City]
6	[DD/MM/YYYY]	[Day]	[Festival Name]	[All / City]
7	[DD/MM/YYYY]	[Day]	[State Foundation Day / Festival Name]	[State]

C. Restricted Holidays (choose any [Number])

Date	Day	Occasion
[DD/MM/YYYY]	[Day]	[Occasion]
[DD/MM/YYYY]	[Day]	[Occasion]
[DD/MM/YYYY]	[Day]	[Occasion]

D. General Instructions

Dates of festivals marked * depend on the lunar calendar and may change; any change will be notified.
If a holiday falls on a weekly off, [no substitute holiday will be given / a substitute holiday will be notified].
Employees required to work on a holiday will be given compensatory off or wages as per company policy and applicable law.
Restricted holidays must be applied for at least [Number] days in advance.

For [Company Name]
[HR Name]
HR Department

Copy to: Notice Board | All Department Heads | Time Office

Download Word (.docx) — free

What this template includes

Notice header with reference, date and year
National holidays: Republic Day (26 January), Independence Day (15 August), Gandhi Jayanti (2 October)
Festival and state holidays with dates and days
Restricted holiday list and how many can be chosen
Location applicability for multi-state companies
Rules on holidays falling on weekly offs and on working on a holiday

When to use it

Announcing next year's holidays in December or before the financial year
Multi-state companies that need location-wise holiday lists
Display on the notice board as required under many state rules
Onboarding packs for new joiners

How to customise this template

1Check your state government notification for festival holidays and dates
2Enter the number of holidays your state rules require at minimum
3Separate lists by location if offices are in different states
4Mark tentative dates for festivals that depend on the lunar calendar

HR tips

Publish the list early so employees can plan leave
Confirm moon-sighting dependent holidays closer to the date
Display the list at every establishment where state rules require it
Make the rule on substitute holidays clear to avoid disputes

This template is a starting point only. Review it against applicable labour laws, the relevant state Shops & Establishments or Factories rules, the Labour Codes and their rules as notified, your standing orders and leave policy, and take legal advice where needed.

For HR & hiring managers

Experienced and fresher candidates across India — blue, grey and white collar. Post a job in 5 minutes and start receiving applications.

Post a job free See plans

Post in 5 minutesDescribe the role in one line — we write the job description.
Verified applicantsEvery applicant has a verified mobile number.
Resume databaseSearch experienced candidates by skill, city and experience.

Frequently asked questions

How many holidays must a company give in India?+

The minimum number of national and festival holidays depends on the state law applicable to your establishment. The three national holidays are generally included everywhere; check your state rules for the full requirement.

What is the difference between a holiday list and a holiday calendar?+

A holiday list is a simple notice of dates. A holiday calendar shows the holidays on a month-by-month calendar along with weekly offs and is used for planning.

What happens if a holiday falls on a Sunday?+

That depends on your policy and state rules. Many companies do not give a substitute holiday; others do. State it clearly in the notice.

All 50 leave management →

[Company Logo][Company Name]

ANNUAL HOLIDAY CALENDAR – [YYYY]

Company:: [Company Name]
Location:: [Work Location]
Weekly Off Pattern:: [Sundays / Sundays and 2nd & 4th Saturdays / Rotational]
Issued On:: [Date]

Month	Holidays (Date – Name)	Weekly Offs	Shutdown / Other	Working Days
January	26 – Republic Day; [DD] – [Festival Name]	[Number]	[None]	[Number]
February	[DD] – [Festival Name]	[Number]	[None]	[Number]
March	[DD] – [Festival Name]	[Number]	[Year-end closing]	[Number]
April	[DD] – [Festival Name]	[Number]	[None]	[Number]
May	[DD] – [Festival Name]	[Number]	[Maintenance shutdown DD–DD]	[Number]
June	[None]	[Number]	[None]	[Number]
July	[None]	[Number]	[None]	[Number]
August	15 – Independence Day; [DD] – [Festival Name]	[Number]	[None]	[Number]
September	[DD] – [Festival Name]	[Number]	[None]	[Number]
October	02 – Gandhi Jayanti; [DD] – [Festival Name]	[Number]	[None]	[Number]
November	[DD] – [Festival Name]	[Number]	[None]	[Number]
December	[DD] – [Festival Name]	[Number]	[None]	[Number]
Total	[Number] holidays	[Number]	[Number] days	[Number]

Restricted Holidays

[DD/MM] – [Occasion]; [DD/MM] – [Occasion]; [DD/MM] – [Occasion]. Employees may avail any [Number].

Notes

Dates of festivals dependent on the lunar calendar are provisional and will be confirmed by circular.
Plant / shift employees will follow the shift roster; holiday working will be compensated as per policy.
Working days exclude holidays, weekly offs and shutdown days.

Template · Word

Annual Holiday Calendar

Download .docx

[Company Logo][Company Name]
RESTRICTED HOLIDAY REQUEST FORM
Company:
[Company Name]
Year:
[YYYY]
Date:
[Date]
Employee Details
Employee Name [Employee Name]
Employee ID [Employee ID]
Department [Department]
Reporting Manager [Reporting Manager]
Restricted Holiday Requested
Date Day Occasion (from RH list) Full / Half Day
[DD/MM/YYYY] [Day] [Occasion] [Full Day]
[DD/MM/YYYY] [Day] [Occasion] [Full Day]
[ ] Floating holiday (date of my choice, if policy allows) [DD/MM/YYYY] – Occasion: [Occasion]
Form · Word
Restricted Holiday Request
Download .docx
[Company Logo][Company Name]
FESTIVAL HOLIDAY REQUEST
Date:
[Date]
To,
[Reporting Manager]
[Department]
[Company Name], [Work Location]
Subject: Request for Leave for [Festival Name] on [DD/MM/YYYY]
Dear [Reporting Manager],
[Festival Name] falls on [DD/MM/YYYY] this year. It is an important festival for my family, and I would like to celebrate it [at my native place, Town / State / with my family].
I request the following:
Letter · Word
Festival Holiday Request
Download .docx

Employee Name	[Employee Name]
Employee ID	[Employee ID]
Department	[Department]
Reporting Manager	[Reporting Manager]

Date	Day	Occasion (from RH list)	Full / Half Day
[DD/MM/YYYY]	[Day]	[Occasion]	[Full Day]
[DD/MM/YYYY]	[Day]	[Occasion]	[Full Day]

[ ] Floating holiday (date of my choice, if policy allows)	[DD/MM/YYYY] – Occasion: [Occasion]

[Company Logo][Company Name]

LEAVE APPLICATION FORM

Company:: [Company Name]
Form No.:: [Reference Number]
Date of Application:: [Date]

Part A – Employee Details

Employee Name
Employee ID
Designation
Department
Reporting Manager
Work Location
Mobile Number

Part B – Leave Details

Type of Leave	[ ] Casual [ ] Sick [ ] Earned/Privilege [ ] Compensatory Off [ ] Leave Without Pay [ ] Other: [Specify]
From Date (DD/MM/YYYY)
To Date (DD/MM/YYYY)
Number of Working Days
Half Day	[ ] First Half [ ] Second Half [ ] Not Applicable
Reason for Leave
Address and Phone Number During Leave

Part C – Work Handover

Form · Word

Leave Application Form

Download .docx

[Company Logo][Company Name]
LEAVE REQUEST FORM
Company:
[Company Name]
Request Date:
[Date]
Employee
Name [Employee Name]
Employee ID [Employee ID]
Team / Department [Department]
Shift (if applicable)
Manager [Reporting Manager]
Leave Requested
Leave Code From (DD/MM/YYYY) To (DD/MM/YYYY) Total Days
[CL/SL/EL/CO/LWP] [DD/MM/YYYY] [DD/MM/YYYY] [Number]
[Leave Code] [DD/MM/YYYY] [DD/MM/YYYY] [Number]
Purpose (brief)
Reachable on (phone / email)
Form · Word
Leave Request Form
Download .docx
Form · Word
Leave Approval Form
Download .docx
[Company Logo][Company Name]
LEAVE APPLICATION – NOT APPROVED
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
Subject: Your Leave Application dated [Date] for [DD/MM/YYYY] to [DD/MM/YYYY]
Dear [Employee Name],
Thank you for submitting your application for [Number] days of [Leave Type] from [DD/MM/YYYY] to [DD/MM/YYYY]. We have reviewed it carefully along with the team schedule for that period.
We regret that we are unable to approve the leave for these dates for the following reason:
Letter · Word
Leave Rejection Letter
Download .docx

Name	[Employee Name]
Employee ID	[Employee ID]
Team / Department	[Department]
Shift (if applicable)
Manager	[Reporting Manager]

Leave Code	From (DD/MM/YYYY)	To (DD/MM/YYYY)	Total Days
[CL/SL/EL/CO/LWP]	[DD/MM/YYYY]	[DD/MM/YYYY]	[Number]
[Leave Code]	[DD/MM/YYYY]	[DD/MM/YYYY]	[Number]

Purpose (brief)
Reachable on (phone / email)

Employee Name	[Employee Name]
Employee ID	[Employee ID]
Designation	[Designation]
Department	[Department]
Work Location	[Work Location]

Leave Type Applied
Period Applied: From [DD/MM/YYYY] To [DD/MM/YYYY]
Days Applied

[Company Logo][Company Name]

REQUEST FOR CANCELLATION OF SANCTIONED LEAVE

Date:: [Date]

To,
[Reporting Manager]
[Designation]
[Department], [Company Name]

Subject: Request to Cancel Sanctioned Leave – Ref. [Reference Number]

Dear [Reporting Manager],

My application for [Leave Type] from [DD/MM/YYYY] to [DD/MM/YYYY] ([Number] days) was sanctioned on [Date] vide reference [Reference Number]. Due to [brief reason, e.g. change in family plans / completion of personal work earlier than expected], I would like to withdraw this leave as below:

[ ] Full cancellation – I will be on duty for the entire period
[ ] Partial cancellation – I will report for duty from [DD/MM/YYYY]; leave from [DD/MM/YYYY] to [DD/MM/YYYY] will continue
Number of days to be cancelled	[Number]

Letter · Word

Leave Cancellation Request

Download .docx

Holiday List Format

Preview of the notice

A. National Holidays

B. Festival / State Holidays

C. Restricted Holidays (choose any [Number])

D. General Instructions

What this template includes

When to use it

How to customise this template

HR tips

Frequently asked questions

Restricted Holidays

Notes

Annual Holiday Calendar

Employee Details

Restricted Holiday Requested

Restricted Holiday Request

Subject: Request for Leave for [Festival Name] on [DD/MM/YYYY]

Festival Holiday Request

Part A – Employee Details

Part B – Leave Details

Part C – Work Handover

Leave Application Form

Employee

Leave Requested

Leave Request Form

1. Employee Details

2. Leave Applied For

3. Leave Sanctioned

Leave Approval Form

Subject: Your Leave Application dated [Date] for [DD/MM/YYYY] to [DD/MM/YYYY]

Leave Rejection Letter

Subject: Request to Cancel Sanctioned Leave – Ref. [Reference Number]

Leave Cancellation Request

Holiday List Format

Preview of the notice

A. National Holidays

B. Festival / State Holidays

C. Restricted Holidays (choose any [Number])

D. General Instructions

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

Related HR templates