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Fire Safety Training Record

The fire safety training record documents fire-fighting and fire awareness training, including hands-on extinguisher practice, for each employee and fire marshal. It tracks who was trained, on which extinguisher types, whether they passed the practical, and when their refresher is due, which is often checked during fire NOC renewals.

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[Company Logo][Company Name]

FIRE SAFETY TRAINING RECORD

Premises:: [Work Location]
Training Date:: [DD/MM/YYYY]
Duration:: [Number] hours
Trainer:: [Trainer Name], [Fire Safety Agency / Fire Officer]
Training Type:: [Awareness / Fire Marshal / Fire Team]

Content Covered

Causes of fire and fire triangle
Classes of fire and the right extinguisher for each
Extinguisher operation using the PASS method
Hose reel / hydrant operation
Raising the alarm and calling 101 / 112
Evacuation routes and assembly point
Electrical and LPG safety
Role of fire marshals

Equipment Used in Practical

Type	Capacity	Quantity Discharged	Refill Arranged
ABC dry powder	[Number] kg	[Number]	[Yes / No]
CO2	[Number] kg	[Number]	[Yes / No]
Water / foam	[Number] litres	[Number]	[Yes / No]

Participant Record

S. No.	Name	Employee ID	Role	Practical (Pass / Re-train)	Refresher Due
1	[Employee Name]	[Employee ID]	[Employee / Marshal / Security]	[Pass / Re-train]	[DD/MM/YYYY]
2	[Employee Name]	[Employee ID]	[Role]	[Pass / Re-train]	[DD/MM/YYYY]
3	[Employee Name]	[Employee ID]	[Role]	[Pass / Re-train]	[DD/MM/YYYY]
4	[Employee Name]	[Employee ID]	[Role]	[Pass / Re-train]	[DD/MM/YYYY]

Trainer Remarks

Overall readiness
Participants needing re-training
Recommendations for equipment or layout

Trainer
[Trainer Name]
Date: [Date]

Safety / Admin Head
[Name]
Date: [Date]

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What this template includes

Session details with trainer's fire-safety credentials
Content covered: fire classes, extinguisher types, PASS method, hose reel
Practical assessment per participant
Role column: employee, marshal, security, housekeeping
Refresher due date per person
Equipment used during training, for refill tracking

When to use it

Annual fire awareness training with live extinguisher demonstration
Training fire marshals and the in-house fire team
Preparing records for fire NOC renewal or insurance inspection
Induction of security guards and housekeeping staff

How to customise this template

1List the extinguisher types actually installed at your site
2Add hydrant or sprinkler training if your building has them
3Record the vendor or fire officer who conducted the training
4Set the refresher interval as per your fire NOC conditions
5Arrange refilling of extinguishers discharged during practice

HR tips

Let every participant actually discharge an extinguisher; demos alone are not enough
Teach that evacuation comes first and fighting only small fires is safe
Train all shifts, especially night security staff
Keep the record with your fire equipment maintenance log

Fire training requirements depend on state fire service rules, building type and your fire NOC conditions; verify current requirements with the local fire authority.

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Frequently asked questions

What is the PASS method?+

PASS stands for Pull the pin, Aim at the base of the fire, Squeeze the handle and Sweep side to side. It is the standard way to operate a portable extinguisher.

Which extinguisher is used for electrical fires?+

CO2 or suitable clean-agent extinguishers are commonly used for electrical fires; water must not be used on live electrical equipment. Follow the label and your trainer's guidance.

How often is fire safety training needed?+

Most workplaces train annually, with induction training for new joiners. Check your fire NOC conditions and state rules.

All 50 posh, workplace safety & compliance →

[Company Logo][Company Name]
SAFETY TRAINING ATTENDANCE SHEET
Site / Plant:
[Work Location]
Date:
[DD/MM/YYYY]
Time / Duration:
[Time] / [Number] minutes
Trainer:
[Trainer Name], [Designation]
Language:
[Hindi / English / Regional]
Training Type
- Toolbox talk
- Safety induction (new joiner / contractor)
- PPE use and care
- Machine-specific / LOTO
- Forklift / material handling
- Chemical handling
- Work at height
- Electrical safety
- Other: [Details]
Topic and Key Points
Topic
Key point 1
Key point 2
Key point 3
Questions raised by workers
Attendance
Register · Word
Safety Training Attendance
Download .docx

Topic
Key point 1
Key point 2
Key point 3
Questions raised by workers

[Company Logo][Company Name]

POSH AWARENESS TRAINING – ATTENDANCE SHEET

Company:: [Company Name]
Session Date:: [DD/MM/YYYY]
Time:: [Time] to [Time]
Mode:: [Classroom / Online – Platform Name]
Venue:: [Work Location]
Trainer:: [Trainer Name], [Organisation]
Audience:: [All employees / New joiners / Managers / IC members / Contract staff]

Topics Covered

What constitutes sexual harassment, with workplace examples
Extended meaning of workplace (travel, offsites, online)
Role and members of the Internal Committee
How to file a complaint and what happens next
Confidentiality and protection from retaliation
Responsibilities of managers and bystanders
Company POSH policy and consequences of misconduct

Participant Sign-in

S. No.	Employee Name	Employee ID	Department	Employee / Contract
1	[Employee Name]	[Employee ID]	[Department]	[Employee / Contract]
2	[Employee Name]	[Employee ID]	[Department]	[Employee / Contract]
3	[Employee Name]	[Employee ID]	[Department]	[Employee / Contract]
4	[Employee Name]	[Employee ID]	[Department]	[Employee / Contract]
5	[Employee Name]	[Employee ID]	[Department]	[Employee / Contract]

Session Summary

POSH Training Attendance

Download .docx

[Company Logo][Company Name]
POSH TRAINING FEEDBACK FORM
Session Date:
[DD/MM/YYYY]
Trainer:
[Trainer Name]
Batch / Location:
[Work Location]
Your feedback helps us improve. Writing your name is optional. Please do not use this form to report a complaint; contact the Internal Committee at [IC Email Address] or any committee member instead.
Section A – About You (optional)
Name (optional)
Department
Role level (Staff / Supervisor / Manager)
Employee or contract staff
Section B – Rate the Session (1 = Poor, 5 = Excellent)
Aspect 1 2 3 4 5
Content was clear and easy to understand
Examples were relevant to our workplace
Trainer handled questions well
Duration was appropriate
Language of delivery suited me
Form · Word
POSH Training Feedback Form
Download .docx
[Company Logo][Company Name]
WORKPLACE SAFETY POLICY
Policy No.:
[Reference Number]
Effective Date:
[DD/MM/YYYY]
Version:
[Number]
Owner:
[Safety Officer / Admin Head]
1. Purpose
[Company Name] is committed to providing a safe and healthy workplace and to preventing injuries, ill health and damage to property. This policy sets out the minimum safety standards that apply at all our premises and work activities.
2. Scope
This policy applies to all employees, trainees, contract workers, vendors and visitors at [Work Location] and any other premises, sites or vehicles operated by the company, including client sites where our staff are deployed.
3. Definitions
Policy · Word
Workplace Safety Policy
Download .docx
[Company Logo][Company Name]
HEALTH & SAFETY CHECKLIST
Premises:
[Work Location]
Checked by:
[Employee Name], [Designation]
Date:
[DD/MM/YYYY]
Period:
[Month / Week]
Fire Safety
- Fire extinguishers in place, pressure gauge in green, refill date valid
- Emergency exits unlocked, unobstructed and signed
- Fire alarm / smoke detectors tested this month
- Evacuation plan displayed on each floor
- No storage of combustible material near electrical panels
Electrical Safety
- No loose wires, damaged plugs or exposed cables
- No overloaded multi-plug sockets or daisy-chained extensions
- Electrical panels closed, labelled, with clear access
- UPS / battery room ventilated and dry
First Aid
Checklist · Word
Health & Safety Checklist
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[Company Logo][Company Name]
WORKPLACE SAFETY INCIDENT REPORT
Incident No.:
[Reference Number]
Date of Report:
[Date]
Reported by:
[Employee Name], [Designation]
Part 1 – Incident Details
Date of incident [DD/MM/YYYY]
Time
Shift
Location / area / machine
Department
- Fire / smoke / explosion
- Electrical incident
- Chemical / gas / oil leak or spill
- Equipment, vehicle or machine failure
- Structural failure / falling object
- Injury to person (attach injury report)
- Property damage only
- Other: [Details]
Description: what happened, in sequence
Persons involved (name, ID, employee / contractor / visitor)
Witnesses (name, contact)
Part 2 – Immediate Action
Form · Word
Workplace Safety Incident Form
Download .docx

Name (optional)
Department
Role level (Staff / Supervisor / Manager)
Employee or contract staff

Date of incident [DD/MM/YYYY]
Time
Shift
Location / area / machine
Department

Description: what happened, in sequence
Persons involved (name, ID, employee / contractor / visitor)
Witnesses (name, contact)

[Company Logo][Company Name]

SAFETY EQUIPMENT / PPE ISSUE REGISTER

Plant / Site:: [Work Location]
Store:: [Store Name]
Month:: [Month / Year]
Storekeeper:: [Storekeeper Name]

Issue Record

Date	Worker Name	Employee ID / Contractor	Item	Size	Qty	Replacement Due
[DD/MM/YYYY]	[Employee Name]	[Employee ID]	Safety helmet	[Size]	1	[DD/MM/YYYY]
[DD/MM/YYYY]	[Employee Name]	[Employee ID]	Safety shoes	[Size]	1 pair	[DD/MM/YYYY]
[DD/MM/YYYY]	[Employee Name]	[Contractor Name]	Cut-resistant gloves	[Size]	[Number]	[DD/MM/YYYY]
[DD/MM/YYYY]	[Employee Name]	[Employee ID]	Full-body harness (Serial [Number])	[Size]	1	[DD/MM/YYYY]
[DD/MM/YYYY]	[Employee Name]	[Employee ID]	Ear plugs / ear muffs	-	[Number]	[DD/MM/YYYY]

Returns and Exchanges

Date	Worker Name	Item Returned	Condition	Replacement Issued
[DD/MM/YYYY]	[Employee Name]	[Item]	[Worn / Damaged / Good]	[Yes / No]
[DD/MM/YYYY]	[Employee Name]	[Item]	[Worn / Damaged / Good]	[Yes / No]
[DD/MM/YYYY]	[Employee Name]	[Item]	[Worn / Damaged / Good]	[Yes / No]

Monthly Stock Summary

Safety Equipment Issue Form

Download .docx

[Company Logo][Company Name]
WARNING LETTER – VIOLATION OF SAFETY RULES
Ref. No.:
[Reference Number]
Date:
[Date]
To,
[Employee Name]
[Designation], [Department]
Employee ID: [Employee ID]
[Work Location]
Subject: Warning for violation of safety rules on [DD/MM/YYYY]
Dear [Employee Name],

On [DD/MM/YYYY] at about [Time], at [Location / Machine], you were observed by [Supervisor Name] [describe the act factually, e.g., operating the power press with the safety guard removed / working on the mezzanine edge without a safety harness].
This is a breach of [Safety Rule / SOP No. and title] of the plant safety rules, which you were trained on during [induction / toolbox talk] on [DD/MM/YYYY]. [You were also counselled for a similar act on DD/MM/YYYY.] Such acts expose you and your colleagues to serious risk of injury.
You were given an opportunity to explain on [DD/MM/YYYY]. You stated that [summary of explanation]. Having considered your explanation, the management has decided to issue this written warning.
Letter · Word
Safety Violation Warning
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Aspect	1	2	3	4	5
Content was clear and easy to understand
Examples were relevant to our workplace
Trainer handled questions well
Duration was appropriate
Language of delivery suited me

Fire Safety Training Record

Preview of the register

Content Covered

Equipment Used in Practical

Participant Record

Trainer Remarks

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

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