Free register template · Word

POSH Training Attendance

The POSH training attendance sheet records who attended a POSH awareness session, when, for how long and who conducted it. HR uses it as evidence of the awareness programmes the employer is expected to run, and as the source for numbers in the Internal Committee's annual report.

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[Company Logo][Company Name]

POSH AWARENESS TRAINING – ATTENDANCE SHEET

Company:: [Company Name]
Session Date:: [DD/MM/YYYY]
Time:: [Time] to [Time]
Mode:: [Classroom / Online – Platform Name]
Venue:: [Work Location]
Trainer:: [Trainer Name], [Organisation]
Audience:: [All employees / New joiners / Managers / IC members / Contract staff]

Topics Covered

What constitutes sexual harassment, with workplace examples
Extended meaning of workplace (travel, offsites, online)
Role and members of the Internal Committee
How to file a complaint and what happens next
Confidentiality and protection from retaliation
Responsibilities of managers and bystanders
Company POSH policy and consequences of misconduct

Participant Sign-in

S. No.	Employee Name	Employee ID	Department	Employee / Contract
1	[Employee Name]	[Employee ID]	[Department]	[Employee / Contract]
2	[Employee Name]	[Employee ID]	[Department]	[Employee / Contract]
3	[Employee Name]	[Employee ID]	[Department]	[Employee / Contract]
4	[Employee Name]	[Employee ID]	[Department]	[Employee / Contract]
5	[Employee Name]	[Employee ID]	[Department]	[Employee / Contract]

Session Summary

Total invited
Total attended (Men / Women / Others)
Actual duration (minutes)
Language of delivery
Material shared (handout / policy link)

Trainer
[Trainer Name]
Signature: ____________

Verified by
[HR Name]
HR Department
Date: [Date]

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What this template includes

Session header: date, mode, venue or platform, trainer and duration
Audience type, so training coverage can be analysed
Topics covered, supporting the annual report
Sign-in table with employee ID and department
Contract-staff column so vendor workers are not missed
HR verification with totals

When to use it

During annual POSH awareness sessions for all employees
In induction programmes for new joiners
For manager sensitisation and Internal Committee member training
For contract staff, interns and housekeeping teams at site

How to customise this template

1Pre-print employee names for scheduled batches to speed sign-in
2For online sessions, attach the platform attendance export instead of signatures
3Edit the topics list to match your training deck
4Add a local-language column if the session was in Hindi or a regional language
5File by year; total the numbers for the annual report

HR tips

Record actual duration, not scheduled duration
Track absentees and schedule a make-up session
Keep trainer credentials on file, especially for external trainers
Run separate shorter sessions for shift workers rather than skipping them

The POSH Act, 2013 expects employers to organise workshops and awareness programmes; this register helps evidence that, but verify current requirements and keep records as your policy and rules require.

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Frequently asked questions

Is POSH training mandatory for employees?+

The Act places a duty on employers to organise workshops and awareness programmes at regular intervals. Most companies do this annually and at induction.

Is online POSH training attendance valid?+

Online sessions are widely used; keep the system attendance report or completion log as evidence alongside this sheet.

How long should POSH attendance records be kept?+

Keep them for at least as long as your records retention policy and applicable rules require; many companies keep several years for audit.

All 50 posh, workplace safety & compliance →

[Company Logo][Company Name]
POSH TRAINING FEEDBACK FORM
Session Date:
[DD/MM/YYYY]
Trainer:
[Trainer Name]
Batch / Location:
[Work Location]
Your feedback helps us improve. Writing your name is optional. Please do not use this form to report a complaint; contact the Internal Committee at [IC Email Address] or any committee member instead.
Section A – About You (optional)
Name (optional)
Department
Role level (Staff / Supervisor / Manager)
Employee or contract staff
Section B – Rate the Session (1 = Poor, 5 = Excellent)
Aspect 1 2 3 4 5
Content was clear and easy to understand
Examples were relevant to our workplace
Trainer handled questions well
Duration was appropriate
Language of delivery suited me
Form · Word
POSH Training Feedback Form
Download .docx
[Company Logo][Company Name]
SAFETY TRAINING ATTENDANCE SHEET
Site / Plant:
[Work Location]
Date:
[DD/MM/YYYY]
Time / Duration:
[Time] / [Number] minutes
Trainer:
[Trainer Name], [Designation]
Language:
[Hindi / English / Regional]
Training Type
- Toolbox talk
- Safety induction (new joiner / contractor)
- PPE use and care
- Machine-specific / LOTO
- Forklift / material handling
- Chemical handling
- Work at height
- Electrical safety
- Other: [Details]
Topic and Key Points
Topic
Key point 1
Key point 2
Key point 3
Questions raised by workers
Attendance
Register · Word
Safety Training Attendance
Download .docx
[Company Logo][Company Name]
POLICY ON PREVENTION OF SEXUAL HARASSMENT (POSH)
Policy No.:
[Reference Number]
Version:
[Version Number]
Effective Date:
[Date]
Policy Owner:
Human Resources / Internal Committee
1. Purpose
[Company Name] is committed to a workplace free of sexual harassment. This policy is framed under the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 and its Rules, to prevent sexual harassment and provide a fair redressal mechanism.
2. Scope
It applies to all employees, interns, trainees, consultants, contract staff and visitors at all locations of the company, including [Work Location]. 'Workplace' includes offices, sites, company transport, places visited during work, and work-related online spaces. As company policy, [the protections are extended to employees of all genders].
3. Definitions
Policy · Word
POSH Policy
Download .docx

Name (optional)
Department
Role level (Staff / Supervisor / Manager)
Employee or contract staff

Topic
Key point 1
Key point 2
Key point 3
Questions raised by workers

[Company Logo][Company Name]

ORDER CONSTITUTING THE INTERNAL COMMITTEE

Ref. No.:: [Reference Number]
Date:: [Date]
Effective From:: [DD/MM/YYYY]
Applicable To:: [Work Location / All Locations]

[Company Name]
[Company Address]

Subject: Constitution of the Internal Committee under the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013

In accordance with the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 and the rules framed under it, the management of [Company Name] hereby constitutes the Internal Committee (IC) for [Work Location / All Locations] with effect from [DD/MM/YYYY]. The committee shall receive and inquire into complaints of sexual harassment at the workplace and recommend action in a fair, timely and confidential manner.

Role	Name	Designation / Organisation	Phone	Email
Presiding Officer	[Member Name]	[Designation] (senior woman employee)	[Phone]	[Email]
Member	[Member Name]	[Designation]	[Phone]	[Email]
Member	[Member Name]	[Designation]	[Phone]	[Email]
External Member	[Member Name]	[NGO / Organisation Name]	[Phone]	[Email]

Tenure

Notice · Word

POSH Committee Constitution Letter

Download .docx

[Company Logo][Company Name]
APPOINTMENT AS MEMBER – INTERNAL COMMITTEE
Ref. No.:
[Reference Number]
Date:
[Date]
Member Category:
[Employee Member / External Member]
To,
[Member Name]
[Designation / Organisation Name]
[Address]
Subject: Nomination as Member of the Internal Committee
Dear [Member Name],

With reference to the order constituting the Internal Committee of [Company Name] (Ref. [Reference Number], dated [Date]), we are pleased to nominate you as a member of the committee for [Work Location / All Locations] under the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013.
For employee members: You have been nominated in view of your commitment to the cause of women, and your experience in [social work / legal knowledge / employee relations]. Committee work will be treated as part of your official duties.

For the external member: You have been nominated in view of your association with [NGO / Organisation Name] and your familiarity with issues relating to sexual harassment. You will be paid an honorarium of ₹[Amount] per sitting along with reimbursement of travel expenses of up to ₹[Amount], payable within [Number] days of each sitting.
Terms of Membership
Letter · Word
POSH Committee Member Appointment
Download .docx
[Company Logo][Company Name]
COMPLAINT OF SEXUAL HARASSMENT AT THE WORKPLACE
To,
The Presiding Officer
Internal Committee, [Company Name]
[Company Address]
Email: [IC Email Address]

This form is confidential. You may attach additional sheets wherever space is insufficient.
Part A – Complainant Details
Full Name
Employee ID / Contractor / Visitor
Designation
Department
Work Location
Preferred Contact Number
Preferred Email
Best time and way to contact you
Part B – Respondent Details
Name of Respondent
Designation
Department / Organisation
Work Location
Relationship to you (manager, colleague, client, vendor, other)
Part C – Details of the Incident(s)
Form · Word
POSH Complaint Form
Download .docx
[Company Logo][Company Name]
ACKNOWLEDGEMENT OF COMPLAINT
Complaint Ref. No.:
[Reference Number]
Date of Receipt:
[DD/MM/YYYY]
Date of this Letter:
[Date]
STRICTLY CONFIDENTIAL

To,
[Complainant Name]
[Designation], [Department]
[Work Location]
Subject: Acknowledgement of your complaint dated [DD/MM/YYYY]
Dear [Complainant Name],

The Internal Committee of [Company Name] acknowledges receipt of your written complaint dated [DD/MM/YYYY], received on [DD/MM/YYYY] through [in person / email / post]. Your complaint has been registered under reference number [Reference Number]. Please quote this number in all future communication with the committee.
What Happens Next
1. The committee will share a copy of your complaint with the respondent within [Number] working days, as required for a fair inquiry.
2. The respondent will be given an opportunity to submit a reply and documents.
3. Before starting the inquiry, you may ask the committee to attempt conciliation. This is entirely your choice and no monetary settlement can form the basis of conciliation.
4. If no conciliation is sought or it does not succeed, the committee will hold an inquiry, hear both parties and witnesses, and complete it within the period prescribed under the current rules.
5. You will be informed in writing of hearing dates and of the outcome.
Letter · Word
POSH Complaint Acknowledgement
Download .docx
[Company Logo][Company Name]
POSH INQUIRY CHECKLIST
Complaint Ref. No.:
[Reference Number]
Date of Receipt:
[DD/MM/YYYY]
Presiding Officer:
[Presiding Officer Name]
Target Completion:
[DD/MM/YYYY]
Phase 1 – Intake (Presiding Officer)
- Complaint received in writing and logged in POSH register
- Acknowledgement issued to complainant with reference number
- Required copies and supporting documents received
- Each member has declared no conflict of interest, or recused
- Quorum for this case confirmed, including external member
- Case file opened and stored securely
Phase 2 – Conciliation (Committee)
- Complainant informed of option of conciliation
- Complainant's written choice recorded
- If conciliation: settlement recorded without any monetary element
- Copies of settlement given to both parties and employer
- If no conciliation or it fails: inquiry initiated
Phase 3 – Notice and Reply (Committee)
Checklist · Word
POSH Investigation Checklist
Download .docx