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New Hire Experience Survey

The new hire experience survey is an agree/disagree questionnaire sent to employees around 90 days after joining. It measures how well the job matches expectations, the relationship with the manager and team, cultural fit and growth outlook, plus a 0–10 likelihood to recommend the company as a workplace.

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[Company Logo][Company Name]

NEW HIRE EXPERIENCE SURVEY

Survey Period:: [Quarter / Month]
Department:: [Department]
Months Since Joining:: [Number]

This survey is anonymous. Please tick one box for each statement.

Section A: Role and Expectations

Statement	Strongly Disagree	Disagree	Neutral	Agree	Strongly Agree
My job is what I expected when I accepted the offer	[ ]	[ ]	[ ]	[ ]	[ ]
I clearly understand what is expected of me	[ ]	[ ]	[ ]	[ ]	[ ]
My salary and benefits were explained accurately	[ ]	[ ]	[ ]	[ ]	[ ]

Section B: Manager and Team

Statement	Strongly Disagree	Disagree	Neutral	Agree	Strongly Agree
My manager gives me regular, useful feedback	[ ]	[ ]	[ ]	[ ]	[ ]
I feel comfortable asking my manager for help	[ ]	[ ]	[ ]	[ ]	[ ]
My team has made me feel welcome	[ ]	[ ]	[ ]	[ ]	[ ]

Section C: Culture and Growth

Statement	Strongly Disagree	Disagree	Neutral	Agree	Strongly Agree
The company’s values are visible in daily work	[ ]	[ ]	[ ]	[ ]	[ ]
I see opportunities to learn and grow here	[ ]	[ ]	[ ]	[ ]	[ ]
I feel safe raising concerns, including through the POSH or grievance process	[ ]	[ ]	[ ]	[ ]	[ ]
I see myself working here in two years	[ ]	[ ]	[ ]	[ ]	[ ]

Section D: Recommend Score

Question	Score (0–10)
How likely are you to recommend this company as a place to work to a friend?	[0–10]

Section E: Open Questions

What is the best part of working here so far?
If you could change one thing about your experience, what would it be?

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What this template includes

Expectation vs reality statements
Manager support statements
Team and culture statements
Growth and learning statements
Recommend score (0–10)
Open question for the one change they want

When to use it

At around 90 days, after onboarding is complete
To compare new hire experience across teams
To predict early attrition risk
As a quarterly pulse for all joiners of that quarter

How to customise this template

1Keep statement wording stable so trends are comparable
2Run anonymously through a survey tool
3Group results by department only when numbers protect anonymity
4Share actions taken with the respondents

HR tips

Keep it under ten minutes
Report back what changed because of the survey
Look at low scores on manager support as an early attrition signal

For HR & hiring managers

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Frequently asked questions

What is a new hire experience survey?+

A short questionnaire that measures how new employees feel about their role, manager, team and company after onboarding.

When should it be sent?+

Around 90 days after joining, once onboarding is complete and opinions have formed.

Should it be anonymous?+

Yes, anonymity usually leads to more honest answers, especially about managers.

All 50 onboarding & induction →

[Company Logo][Company Name]
NEW HIRE ORIENTATION CHECKLIST
New Hire:
[Employee Name]
Designation:
[Designation]
Orientation Date:
[Date]
Facilitator:
[HR Name]
Venue / Mode:
[Venue / Online]
Section 1: About the Company
- History, founders and leadership team
- Vision, mission and values
- Products, services and key customers
- Organisation structure and locations
Section 2: Working Here
- Working hours, shifts, attendance and biometric punching
- Leave types, holiday list and how to apply
- Probation period and confirmation process
- Dress code and workplace etiquette
Section 3: Pay and Benefits
Checklist · Word
New Hire Orientation Checklist
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[Company Logo][Company Name]

NEW HIRE FEEDBACK FORM

About You

Name (optional)
Designation
Department
Date of Joining
How did you hear about this job? (Job portal / Referral / Agency / Company website / Other)

Hiring Process (1 = Poor, 5 = Excellent)

Stage	Rating (1–5)	Comments
Job description clarity	[1–5]	[Comments]
Ease of applying	[1–5]	[Comments]
Interview scheduling and communication	[1–5]	[Comments]
Interviewer professionalism	[1–5]	[Comments]
Speed of decision	[1–5]	[Comments]
Offer explanation (CTC, in-hand, benefits)	[1–5]	[Comments]

Pre-Joining and First Days

Question	Yes / No	Comments
Were you contacted regularly between offer and joining?	[Yes / No]	[Comments]
Did you know where to report and whom to meet on day one?	[Yes / No]	[Comments]
Was your workstation and laptop ready?	[Yes / No]	[Comments]
Does the role match what was described in interviews?	[Yes / No]	[Comments]

Form · Word

New Hire Feedback Form

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[Company Logo][Company Name]
EMPLOYEE ONBOARDING CHECKLIST
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Designation:
[Designation]
Department:
[Department]
Date of Joining:
[Date of Joining]
Reporting Manager:
[Reporting Manager]
HR Coordinator:
[HR Name]
Phase 1: Pre-Joining (Offer Acceptance to Day Before Joining) – Owner: HR
- Signed offer letter received and filed
- Background and reference checks initiated
- Pre-joining document list emailed to the candidate
- Joining date, time, reporting address and dress code confirmed
- IT, admin and reporting manager informed of the joining date
- Workstation, laptop and email ID requested
- Welcome email sent with day-one agenda
Phase 2: Joining Day – Owner: HR and Admin
- Original documents verified and copies taken (education, experience, relieving letter)
- PAN, bank account details and cancelled cheque collected
- Aadhaar (last 4 digits / masked copy) collected for KYC
- UAN obtained or new UAN generated; EPF nomination (Form 2) completed
- ESI registration done where applicable
- Appointment letter issued and signed copy received
- ID card, access card and welcome kit handed over
- Employee added to HRMS, attendance and payroll
Phase 3: First Week – Owner: HR, IT and Reporting Manager
Checklist · Word
Employee Onboarding Checklist
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[Company Logo][Company Name]
HR ONBOARDING CHECKLIST
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Date of Joining:
[Date of Joining]
Employment Type:
[Permanent / Contract / Intern]
HR Executive:
[HR Name]
A. Offer and Pre-Joining
- Offer letter issued and acceptance received within validity
- CTC breakup shared and agreed
- Background verification consent form signed
- Pre-joining document checklist sent
- Joining instructions sent (date, time, address, contact person)
B. Document Verification (Joining Day)
- Educational certificates – originals sighted, copies taken
- Experience and relieving letters from previous employers
- Last three salary slips or Form 16 (for tax computation)
- PAN card copy
- Aadhaar (last 4 digits / masked copy)
- Address proof (current and permanent)
- Passport-size photographs
- Bank account details with cancelled cheque
C. Statutory Registrations
Checklist · Word
HR Onboarding Checklist
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[Company Logo][Company Name]
MANAGER ONBOARDING CHECKLIST
Manager Name:
[Employee Name]
Designation:
[Designation]
Department:
[Department]
Effective Date:
[Date of Joining]
Reports To:
[Reporting Manager]
Team Size:
[Number] direct reports
Before the Start Date – Owner: Skip-Level Manager and HR
- Announcement to the team drafted and scheduled
- Handover note prepared by outgoing manager or skip-level
- List of direct reports with roles, tenure and last ratings
- Open positions and in-process hiring shared
- Budget, cost centre and vendor list prepared
Week 1 – Access and Authority
- Approver rights set up in HRMS for leave, attendance and regularisation
- Expense and purchase approval limits configured
- Access to team dashboards, reports and shared drives
- Introduced to the team in a meeting led by the skip-level manager
- Introduced to HR business partner, finance and admin contacts
Weeks 1–3 – Know the Team
Checklist · Word
Manager Onboarding Checklist
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[Company Logo][Company Name]
IT ONBOARDING CHECKLIST
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Department:
[Department]
Date of Joining:
[Date of Joining]
Work Mode:
[Office / Hybrid / Remote]
Ticket No.:
[Reference Number]
1. Hardware Provisioning
- Laptop/desktop allocated – asset tag [Asset Tag], serial [Serial Number]
- Charger, mouse, headset and bag issued
- Operating system updated and patched
- Full-disk encryption enabled
- Endpoint protection installed and reporting
- Device enrolled in device management
2. Accounts
- Directory/domain account created
- Official email ID created: [Email ID]
- Collaboration tools (chat, video) enabled
- Added to department distribution lists and shared drives
- HRMS and attendance login activated
3. Role-Based Access (Approved by Reporting Manager)
Checklist · Word
IT Onboarding Checklist
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[Company Logo][Company Name]
FINANCE AND PAYROLL ONBOARDING CHECKLIST
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Date of Joining:
[Date of Joining]
Annual CTC:
₹[CTC]
Cost Centre:
[Cost Centre]
Stage 1: Data Received from HR
- Employee master and CTC breakup received
- Bank account number and IFSC verified (cancelled cheque / bank letter)
- PAN verified
- UAN linked to the employee record
- ESI number generated where applicable
Stage 2: Tax Setup
- Tax regime choice recorded
- Investment declaration received
- Previous employer income and TDS details collected (mid-year joiners)
- HRA rent details and landlord PAN where required
- Professional tax applicability set as per state of work location
Stage 3: Statutory Deductions
Checklist · Word
Finance Onboarding Checklist
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[Company Logo][Company Name]
ADMIN ONBOARDING CHECKLIST
Employee Name:
[Employee Name]
Employee ID:
[Employee ID]
Department:
[Department]
Date of Joining:
[Date of Joining]
Work Location:
[Work Location]
Shift:
[Shift Timing]
Before Joining
- Seat / workstation allocated: [Seat Number]
- Photograph received for ID card
- ID card printed
- Access card programmed for [Floors / Areas]
- Visiting cards ordered (if eligible)
- Drawer/locker key prepared
Joining Day
- ID card and access card handed over and acknowledged
- Stationery kit issued
- Locker allocated: [Locker Number]
- Canteen/meal card issued
- Transport route or parking slot allotted
- Uniform/PPE issued where applicable
Safety and Facilities Briefing
Checklist · Word
Admin Onboarding Checklist
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