Free agreement template · Word

Salary Advance Agreement

A salary advance agreement is a signed contract between the employer and employee for a larger advance, setting out the amount, repayment schedule, consent to salary deduction and what happens if employment ends before repayment. It gives both sides stronger protection than a simple request form.

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[Company Logo][Company Name]

SALARY ADVANCE AGREEMENT

This Salary Advance Agreement is made at [City] on [Date]

BETWEEN
[Company Name], a company having its registered office at [Company Address] (the "Company"),

AND
[Employee Name], Employee ID [Employee ID], working as [Designation], residing at [Employee Address] (the "Employee").

WHEREAS the Employee has requested an advance against salary for [Purpose], and the Company has agreed to grant it on the terms below.

Terms

Advance: The Company shall pay the Employee ₹[Amount] (Rupees [Amount in Words] only) on or before [DD/MM/YYYY] by bank transfer.
Interest: The advance is interest-free.
Repayment: The Employee shall repay the advance in [Number] equal monthly instalments of ₹[Amount], starting from the salary of [Month YYYY], as per the schedule below.
Deduction Consent: The Employee authorises the Company to deduct each instalment from monthly salary.
Prepayment: The Employee may repay the outstanding balance in full at any time without charge.
Separation: If employment ends for any reason before full repayment, the outstanding balance shall become payable immediately and may be adjusted against the Employee's full and final settlement. Any remaining amount shall be repaid within [Number] days of the last working day.
Leave without pay: If net salary in a month is insufficient, the instalment shall be carried forward to the next month.
No other change: This Agreement does not alter any other terms of employment.
Governing law: This Agreement is governed by the laws of India, and courts at [City] shall have jurisdiction.

Repayment Schedule

Instalment	Salary Month	Amount (₹)	Balance After (₹)
1	[Month YYYY]	[Amount]	[Amount]
2	[Month YYYY]	[Amount]	[Amount]
3	[Month YYYY]	[Amount]	[Amount]
[N]	[Month YYYY]	[Amount]	0

For [Company Name]
[Authorised Signatory]
[Designation]

Employee
[Employee Name]
Date: [Date]

Witness
[Witness Name]
[Witness Address]

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What this template includes

Parties and recitals
Advance amount and purpose
Interest terms (usually interest-free)
Repayment schedule
Consent to deduction from salary and F&F
Exit and default clauses

When to use it

Advances larger than one month's salary
Repayment spread over many months
Advances for housing deposits, medical treatment or education fees
When company policy requires a formal agreement above a threshold

How to customise this template

1Fill both parties' details and the advance amount
2Attach the repayment schedule as a table
3Decide whether any perquisite tax implications need mention
4Have it signed and witnessed before disbursement

HR tips

Keep monthly recovery affordable so the employee is not under strain
Retain the signed original in the personnel file
Give the employee a copy with the schedule
Issue a closure letter once fully recovered

This agreement is a starting point. Deductions must remain within limits permitted under applicable wage law. Have it reviewed by a legal adviser, especially for large amounts or interest-bearing loans.

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Frequently asked questions

Is a salary advance agreement legally binding?+

A signed agreement with clear terms is generally enforceable as a contract, subject to applicable wage law on deductions.

What happens if I resign before repaying the advance?+

Under typical terms, the outstanding balance is adjusted from the full and final settlement, and any remaining amount must be repaid directly.

Is an interest-free advance a taxable perquisite?+

Interest-free or concessional loans from employers above certain limits can be treated as perquisites under income tax rules. Check with your tax adviser.

All 50 salary, payroll & compensation →

[Company Logo][Company Name]

SALARY ADVANCE REQUEST FORM

Form No.:: [Reference Number]
Date of Request:: [Date]

Section A – Employee Details

Employee Name
Employee ID
Designation
Department
Work Location
Date of Joining
Reporting Manager
Mobile Number
Current Monthly Net Salary (₹)

Section B – Advance Details

Advance Amount Requested (₹)
Amount in Words
Required By (Date)
Purpose: Medical / Education / Marriage / Housing Repair / Relocation / Other (specify)
Brief Description of Need
Supporting Document Attached (if any): Yes / No

Section C – Proposed Repayment

Form · Word

Salary Advance Request Form

Download .docx

[Company Logo][Company Name]
SALARY ADVANCE APPROVAL FORM
Approval No.:
[Reference Number]
Request Form No.:
[Request Reference Number]
Date Received:
[DD/MM/YYYY]
Section A – Employee Summary
Employee Name
Employee ID
Designation / Department
Date of Joining
Monthly Net Salary (₹)
Employment Status: Confirmed / Probation / Notice
Section B – Eligibility Check (HR)
- Minimum service of [Number] months completed
- Amount within policy limit of [Limit]
- No outstanding advance or loan
- Not serving notice period
- Deduction consent signed by employee
- Total monthly deductions within permitted limits after this recovery
Section C – Sanction
Form · Word
Salary Advance Approval Form
Download .docx

[Company Logo][Company Name]

SALARY STRUCTURE – GRADE-WISE

Company:: [Company Name]
Effective From:: [Date]
Version:: [Version Number]
Prepared By:: [HR Name]

1. Component Rules

Basic Salary: [Percentage]% of CTC
HRA: [Percentage]% of Basic (metro / non-metro as per policy)
Special Allowance: balancing figure after all fixed components
Employer PF: 12% of Basic + DA, subject to wage ceiling rules as per policy
Employer ESI: 3.25% of gross for employees earning up to ₹21,000/month
Gratuity provision: as per company policy, payable after 5 years' continuous service

2. Monthly Structure by Grade (₹)

Component	Grade [G1]	Grade [G2]	Grade [G3]	Grade [G4]
Basic Salary	[Amount]	[Amount]	[Amount]	[Amount]
House Rent Allowance (HRA)	[Amount]	[Amount]	[Amount]	[Amount]
Conveyance / Transport Allowance	[Amount]	[Amount]	[Amount]	[Amount]
Special Allowance	[Amount]	[Amount]	[Amount]	[Amount]
Gross Salary (A)	[Amount]	[Amount]	[Amount]	[Amount]
Employer PF	[Amount]	[Amount]	[Amount]	[Amount]
Employer ESI (if applicable)	[Amount]	[Amount]	N/A	N/A
Gratuity Provision	[Amount]	[Amount]	[Amount]	[Amount]
Employer Contributions (B)	[Amount]	[Amount]	[Amount]	[Amount]
Monthly CTC (A + B)	[Amount]	[Amount]	[Amount]	[Amount]
Annual CTC	[Amount]	[Amount]	[Amount]	[Amount]

3. Estimated Deductions and In-hand (₹ per month)

Template · Word

Salary Structure Format

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[Company Logo][Company Name]

SALARY BREAKUP LETTER

Ref. No.:: [Reference Number]
Date:: [Date]

To,
[Bank / Embassy / Whom It May Concern]
[Address, if applicable]

Subject: Salary Breakup of [Employee Name], Employee ID [Employee ID]

This is to state that [Employee Name] has been employed with [Company Name] since [Date of Joining] and is presently working as [Designation] in the [Department] department at our [Work Location] office. At the request of the employee, we are providing the details of their current monthly salary, effective from [Date].

Earnings	Monthly (₹)	Deductions	Monthly (₹)
Basic Salary	[Basic Salary]	Employee PF	[Amount]
House Rent Allowance	[HRA]	Employee ESI (if applicable)	[Amount]
Conveyance Allowance	[Amount]	Professional Tax	[Amount]
Special Allowance	[Amount]	Income Tax (TDS)	[Amount]
Other Allowances	[Amount]	Other Deductions	[Amount]
Gross Earnings	[Amount]	Total Deductions	[Amount]

Net monthly salary credited to the employee's bank account: ₹[Amount] (Rupees [Amount in Words] only).
Annual Cost to Company: ₹[CTC].

Letter · Word

Salary Breakup Letter

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[Company Logo][Company Name]

SALARY STRUCTURE LETTER

Ref. No.:: [Reference Number]
Date:: [Date]

To,
[Employee Name]
Employee ID: [Employee ID]
[Designation], [Department]
[Work Location]

Subject: Revised Salary Structure Effective [Effective Date]

Dear [Employee Name],
As part of a company-wide review of our compensation framework, [Company Name] is updating the way salary components are structured. The purpose of this change is [Reason – e.g. to align our wage components with applicable labour law and simplify payroll]. Your total annual Cost to Company remains ₹[CTC]; only the distribution between components is changing.

Component	Current Monthly (₹)	Revised Monthly (₹)
Basic Salary	[Amount]	[Amount]
House Rent Allowance	[Amount]	[Amount]
Leave Travel Allowance	[Amount]	[Amount]
Special Allowance	[Amount]	[Amount]
Employer PF	[Amount]	[Amount]
Gratuity Provision	[Amount]	[Amount]
Monthly CTC	[Amount]	[Amount]
Estimated Net Pay	[Amount]	[Amount]

What this means for you

Letter · Word

Salary Structure Letter

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[Company Logo][Company Name]

SALARY SLIP

Business Name:: [Company Name]
Address:: [Company Address]
Salary Month:: [Month YYYY]
Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Days Present / Days in Month:: [Number] / [Number]

Earnings	Amount (₹)	Deductions	Amount (₹)
Basic Salary	[Amount]	PF (if applicable)	[Amount]
HRA	[Amount]	ESI (if applicable)	[Amount]
Other Allowance	[Amount]	Professional Tax	[Amount]
Overtime / Incentive	[Amount]	Advance / Loan Recovery	[Amount]
Total Earnings	[Amount]	Total Deductions	[Amount]

Net Salary Payable (₹)	Amount in Words
[Amount]	Rupees [Amount in Words] only

Payment Details

Payment Mode: Bank Transfer / Cheque / Cash
Bank / UTR / Cheque No.	[Reference Number]
Payment Date	[DD/MM/YYYY]

Received the net salary of ₹[Amount] for the month of [Month YYYY] in full. I confirm that the attendance and deductions shown above are correct to the best of my knowledge.

Template · Word

Salary Slip Word Format

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[Company Logo][Company Name]
SALARY CERTIFICATE
Ref. No.:
[Reference Number]
Date:
[Date]
TO WHOM IT MAY CONCERN
This is to certify that Mr./Ms. [Employee Name], son/daughter of [Father's / Mother's Name], bearing Employee ID [Employee ID], is a [Permanent / Probationary / Fixed-term] employee of [Company Name], having its registered office at [Company Address].
The employee joined the company on [Date of Joining] and is presently working as [Designation] in the [Department] department at [Work Location]. The employee's salary details as on the date of this certificate are given below.
Particulars Amount (₹)
Gross Monthly Salary [Amount]
Total Monthly Statutory Deductions (PF, PT, TDS) [Amount]
Net Monthly Salary [Amount]
Annual Cost to Company [CTC]
The salary is credited every month to the employee's account with [Bank Name] (A/c ending [1234]). This certificate is issued at the request of the employee for the purpose of [Purpose] only. The company assumes no financial liability on behalf of the employee by issuing this certificate.
Certificate · Word
Salary Certificate
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Particulars	Amount (₹)
Gross Monthly Salary	[Amount]
Total Monthly Statutory Deductions (PF, PT, TDS)	[Amount]
Net Monthly Salary	[Amount]
Annual Cost to Company	[CTC]

[Company Logo][Company Name]

SALARY VERIFICATION LETTER

Ref. No.:: [Reference Number]
Date:: [Date]
Your Ref.:: [Requester Reference Number] dated [DD/MM/YYYY]

To,
[Requester Name]
[Organisation Name]
[Organisation Address]

Subject: Salary Verification for [Employee Name]

Dear Sir/Madam,
With reference to your request above, and on the basis of the written consent provided by [Employee Name] dated [DD/MM/YYYY], we confirm the following details from our records.

Particulars	As Declared	As per Company Records	Remark
Employee ID	[Value]	[Employee ID]	[Matches / Does not match]
Designation	[Value]	[Designation]	[Matches / Does not match]
Date of Joining	[Value]	[Date of Joining]	[Matches / Does not match]
Last Working Day (if separated)	[Value]	[Last Working Day]	[Matches / Does not match]
Gross Monthly Salary (₹)	[Amount]	[Amount]	[Matches / Does not match]
Annual CTC (₹)	[Amount]	[CTC]	[Matches / Does not match]

Current employment status: [Active / Separated / Notice Period].
The information is provided in good faith from records available with us, strictly for the purpose stated in your request, and should be kept confidential. [Company Name] accepts no liability for any decision taken on the basis of this letter.

Letter · Word

Salary Verification Letter

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Employee Name
Employee ID
Designation / Department
Date of Joining
Monthly Net Salary (₹)
Employment Status: Confirmed / Probation / Notice

Salary Advance Agreement

Preview of the agreement

Terms

Repayment Schedule

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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