Free template template · Word

Annual Holiday Calendar

An annual holiday calendar lays out the whole year month by month, showing holidays, weekly offs, planned shutdowns and the number of working days in each month. HR, payroll and operations use it to plan production, salary days and leave.

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[Company Logo][Company Name]

ANNUAL HOLIDAY CALENDAR – [YYYY]

Company:: [Company Name]
Location:: [Work Location]
Weekly Off Pattern:: [Sundays / Sundays and 2nd & 4th Saturdays / Rotational]
Issued On:: [Date]

Month	Holidays (Date – Name)	Weekly Offs	Shutdown / Other	Working Days
January	26 – Republic Day; [DD] – [Festival Name]	[Number]	[None]	[Number]
February	[DD] – [Festival Name]	[Number]	[None]	[Number]
March	[DD] – [Festival Name]	[Number]	[Year-end closing]	[Number]
April	[DD] – [Festival Name]	[Number]	[None]	[Number]
May	[DD] – [Festival Name]	[Number]	[Maintenance shutdown DD–DD]	[Number]
June	[None]	[Number]	[None]	[Number]
July	[None]	[Number]	[None]	[Number]
August	15 – Independence Day; [DD] – [Festival Name]	[Number]	[None]	[Number]
September	[DD] – [Festival Name]	[Number]	[None]	[Number]
October	02 – Gandhi Jayanti; [DD] – [Festival Name]	[Number]	[None]	[Number]
November	[DD] – [Festival Name]	[Number]	[None]	[Number]
December	[DD] – [Festival Name]	[Number]	[None]	[Number]
Total	[Number] holidays	[Number]	[Number] days	[Number]

Restricted Holidays

[DD/MM] – [Occasion]; [DD/MM] – [Occasion]; [DD/MM] – [Occasion]. Employees may avail any [Number].

Notes

Dates of festivals dependent on the lunar calendar are provisional and will be confirmed by circular.
Plant / shift employees will follow the shift roster; holiday working will be compensated as per policy.
Working days exclude holidays, weekly offs and shutdown days.

Prepared by
[HR Name]

Approved by
[Authorised Signatory]

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What this template includes

Month-wise rows with holiday dates and names
Weekly-off pattern (Sundays, second and fourth Saturdays, rotational)
Planned shutdowns or maintenance days
Working days count per month
Annual totals for holidays and working days
Notes on lunar-calendar dates subject to change

When to use it

Payroll needs the working days per month for salary or attendance calculations
Plants planning maintenance shutdowns around holidays
Teams with alternate Saturday working patterns
Sharing a single planning view with managers at the start of the year

How to customise this template

1Enter your weekly-off pattern in the header
2Copy holiday dates from your approved holiday list
3Count working days per month after excluding offs and holidays
4Add a column for each location if holidays differ by state

HR tips

Publish it alongside the holiday list so dates match exactly
Use the working-day counts consistently in payroll and attendance
Show shutdowns early so employees can plan leave around them
Revise and re-circulate if any holiday date changes

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Frequently asked questions

How do I make a holiday calendar for my company?+

Start with the approved holiday list, add your weekly-off pattern and any shutdowns, then count working days for each month. Present it month by month on one page.

Why count working days in the holiday calendar?+

Working days are used for attendance percentage, productivity planning and, in some payroll methods, per-day salary calculations.

Should restricted holidays appear on the calendar?+

Show them in a separate column or legend, because they are optional and do not reduce working days for everyone.

All 50 leave management →

[Company Logo][Company Name]

ANNUAL LEAVE PLANNER – [YYYY]

Company:: [Company Name]
Department:: [Department]
Plan Owner:: [Reporting Manager]
Submit Preferences By:: [Date]

1. Planning Rules for This Year

Peak / blackout periods when planned leave will not normally be approved: [DD/MM/YYYY] to [DD/MM/YYYY]; [DD/MM/YYYY] to [DD/MM/YYYY].
Not more than [Number] team members may be on planned leave on the same day.
Each employee is encouraged to plan at least [Number] days of earned leave during the year.
Where requests clash, priority will be decided by [rotation from last year / date of submission / mutual discussion].
This planner is not a sanction. Submit a leave application at least [Number] days before each planned leave.

2. Team Leave Plan

Employee Name	Emp. ID	Leave Type	Preferred Dates	Alternate Dates	Days	Overlap?	Agreed Dates
[Employee Name]	[Employee ID]	[Leave Type]	[DD/MM/YYYY] – [DD/MM/YYYY]	[DD/MM/YYYY] – [DD/MM/YYYY]	[Number]	[Yes/No]	[DD/MM/YYYY] – [DD/MM/YYYY]
[Employee Name]	[Employee ID]	[Leave Type]	[DD/MM/YYYY] – [DD/MM/YYYY]	[DD/MM/YYYY] – [DD/MM/YYYY]	[Number]	[Yes/No]	[DD/MM/YYYY] – [DD/MM/YYYY]
[Employee Name]	[Employee ID]	[Leave Type]	[DD/MM/YYYY] – [DD/MM/YYYY]	[DD/MM/YYYY] – [DD/MM/YYYY]	[Number]	[Yes/No]	[DD/MM/YYYY] – [DD/MM/YYYY]
[Employee Name]	[Employee ID]	[Leave Type]	[DD/MM/YYYY] – [DD/MM/YYYY]	[DD/MM/YYYY] – [DD/MM/YYYY]	[Number]	[Yes/No]	[DD/MM/YYYY] – [DD/MM/YYYY]

3. Quarterly Coverage Check

Plan · Word

Annual Leave Planner

Download .docx

[Company Logo][Company Name]

TEAM LEAVE CALENDAR – [MONTH YYYY]

Company:: [Company Name]
Team / Location:: [Department] / [Work Location]
Minimum Staff Required per Day:: [Number]
Last Updated:: [Date]

Employee	01	02	03	04	05	06	07	08	09	10
[Employee Name]			EL	EL		WO
[Employee Name]		H				WO		CL
[Employee Name]				HD		WO				SL
[Employee Name]						WO	CO
Staff Available	[Number]	[Number]	[Number]	[Number]	[Number]	[Number]	[Number]	[Number]	[Number]	[Number]

Continue the grid for dates 11 to the last day of the month in the same format.

Codes

CL / SL / EL – Casual / Sick / Earned Leave
CO – Compensatory Off
HD – Half Day
H – Public / Festival Holiday
RH – Restricted Holiday
WO – Weekly Off
LWP – Leave Without Pay

Holidays This Month

Template · Word

Leave Calendar

Download .docx

[Company Logo][Company Name]

NOTICE – LIST OF HOLIDAYS FOR THE YEAR [YYYY]

Ref. No.:: [Reference Number]
Date:: [Date]
Applicable To:: [All employees at Work Location / All locations]

All employees are informed that the following paid holidays will be observed by [Company Name] during the year [YYYY].

A. National Holidays

Sl.	Date	Day	Holiday
1	26/01/[YYYY]	[Day]	Republic Day
2	15/08/[YYYY]	[Day]	Independence Day
3	02/10/[YYYY]	[Day]	Gandhi Jayanti

B. Festival / State Holidays

Sl.	Date	Day	Holiday	Locations
4	[DD/MM/YYYY]	[Day]	[Festival Name]	[All / City]
5	[DD/MM/YYYY]	[Day]	[Festival Name]	[All / City]
6	[DD/MM/YYYY]	[Day]	[Festival Name]	[All / City]
7	[DD/MM/YYYY]	[Day]	[State Foundation Day / Festival Name]	[State]

Notice · Word

Holiday List Format

Download .docx

[Company Logo][Company Name]
RESTRICTED HOLIDAY REQUEST FORM
Company:
[Company Name]
Year:
[YYYY]
Date:
[Date]
Employee Details
Employee Name [Employee Name]
Employee ID [Employee ID]
Department [Department]
Reporting Manager [Reporting Manager]
Restricted Holiday Requested
Date Day Occasion (from RH list) Full / Half Day
[DD/MM/YYYY] [Day] [Occasion] [Full Day]
[DD/MM/YYYY] [Day] [Occasion] [Full Day]
[ ] Floating holiday (date of my choice, if policy allows) [DD/MM/YYYY] – Occasion: [Occasion]
Form · Word
Restricted Holiday Request
Download .docx
[Company Logo][Company Name]
FESTIVAL HOLIDAY REQUEST
Date:
[Date]
To,
[Reporting Manager]
[Department]
[Company Name], [Work Location]
Subject: Request for Leave for [Festival Name] on [DD/MM/YYYY]
Dear [Reporting Manager],
[Festival Name] falls on [DD/MM/YYYY] this year. It is an important festival for my family, and I would like to celebrate it [at my native place, Town / State / with my family].
I request the following:
Letter · Word
Festival Holiday Request
Download .docx

Employee Name	[Employee Name]
Employee ID	[Employee ID]
Department	[Department]
Reporting Manager	[Reporting Manager]

Date	Day	Occasion (from RH list)	Full / Half Day
[DD/MM/YYYY]	[Day]	[Occasion]	[Full Day]
[DD/MM/YYYY]	[Day]	[Occasion]	[Full Day]

[ ] Floating holiday (date of my choice, if policy allows)	[DD/MM/YYYY] – Occasion: [Occasion]

[Company Logo][Company Name]

LEAVE APPLICATION FORM

Company:: [Company Name]
Form No.:: [Reference Number]
Date of Application:: [Date]

Part A – Employee Details

Employee Name
Employee ID
Designation
Department
Reporting Manager
Work Location
Mobile Number

Part B – Leave Details

Type of Leave	[ ] Casual [ ] Sick [ ] Earned/Privilege [ ] Compensatory Off [ ] Leave Without Pay [ ] Other: [Specify]
From Date (DD/MM/YYYY)
To Date (DD/MM/YYYY)
Number of Working Days
Half Day	[ ] First Half [ ] Second Half [ ] Not Applicable
Reason for Leave
Address and Phone Number During Leave

Part C – Work Handover

Form · Word

Leave Application Form

Download .docx

[Company Logo][Company Name]
LEAVE REQUEST FORM
Company:
[Company Name]
Request Date:
[Date]
Employee
Name [Employee Name]
Employee ID [Employee ID]
Team / Department [Department]
Shift (if applicable)
Manager [Reporting Manager]
Leave Requested
Leave Code From (DD/MM/YYYY) To (DD/MM/YYYY) Total Days
[CL/SL/EL/CO/LWP] [DD/MM/YYYY] [DD/MM/YYYY] [Number]
[Leave Code] [DD/MM/YYYY] [DD/MM/YYYY] [Number]
Purpose (brief)
Reachable on (phone / email)
Form · Word
Leave Request Form
Download .docx
Form · Word
Leave Approval Form
Download .docx

Annual Holiday Calendar

Preview of the template

Restricted Holidays

Notes

What this template includes

When to use it

How to customise this template

HR tips

Frequently asked questions

1. Planning Rules for This Year

2. Team Leave Plan

3. Quarterly Coverage Check

Annual Leave Planner

Codes

Holidays This Month

Leave Calendar

A. National Holidays

B. Festival / State Holidays

Holiday List Format

Employee Details

Restricted Holiday Requested

Restricted Holiday Request

Subject: Request for Leave for [Festival Name] on [DD/MM/YYYY]

Festival Holiday Request

Part A – Employee Details

Part B – Leave Details

Part C – Work Handover

Leave Application Form

Employee

Leave Requested

Leave Request Form

1. Employee Details

2. Leave Applied For

3. Leave Sanctioned

Leave Approval Form

Name	[Employee Name]
Employee ID	[Employee ID]
Team / Department	[Department]
Shift (if applicable)
Manager	[Reporting Manager]

Leave Code	From (DD/MM/YYYY)	To (DD/MM/YYYY)	Total Days
[CL/SL/EL/CO/LWP]	[DD/MM/YYYY]	[DD/MM/YYYY]	[Number]
[Leave Code]	[DD/MM/YYYY]	[DD/MM/YYYY]	[Number]

Leave Type Applied
Period Applied: From [DD/MM/YYYY] To [DD/MM/YYYY]
Days Applied

Purpose (brief)
Reachable on (phone / email)

Annual Holiday Calendar

Preview of the template

Restricted Holidays

Notes

What this template includes

When to use it

How to customise this template

HR tips

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Frequently asked questions

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