Free register template · Word

Holiday Attendance Register

A holiday attendance register records the employees who worked on national, festival or declared holidays, with the approval, hours worked and whether they received a substitute holiday, comp-off or holiday wages. HR keeps it to ensure every holiday worked is compensated as per law and policy.

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[Company Logo][Company Name]

HOLIDAY ATTENDANCE REGISTER

Establishment:: [Company Name]
Location:: [Work Location]
Year:: [Year]

Sr. No.	Holiday Name	Holiday Date	Holiday Type	Employee ID	Employee Name	Approval Ref.	Hours Worked	Compensation (Wages / Substitute Holiday / Comp-Off)	Date Given	HR Initials
1	[Holiday Name]	[DD/MM/YYYY]	[National / Festival / Declared]	[Employee ID]	[Employee Name]	[Reference Number]	[Hours]	[Option]	[DD/MM/YYYY]	[Initials]
2	[Holiday Name]	[DD/MM/YYYY]	[National / Festival / Declared]	[Employee ID]	[Employee Name]	[Reference Number]	[Hours]	[Option]	[DD/MM/YYYY]	[Initials]
3	[Holiday Name]	[DD/MM/YYYY]	[National / Festival / Declared]	[Employee ID]	[Employee Name]	[Reference Number]	[Hours]	[Option]	[DD/MM/YYYY]	[Initials]
4	[Holiday Name]	[DD/MM/YYYY]	[National / Festival / Declared]	[Employee ID]	[Employee Name]	[Reference Number]	[Hours]	[Option]	[DD/MM/YYYY]	[Initials]
5	[Holiday Name]	[DD/MM/YYYY]	[National / Festival / Declared]	[Employee ID]	[Employee Name]	[Reference Number]	[Hours]	[Option]	[DD/MM/YYYY]	[Initials]

Holiday-wise Summary

Holiday	Employees Worked	Compensated	Pending
[Holiday Name]	[No.]	[No.]	[No.]
[Holiday Name]	[No.]	[No.]	[No.]
[Holiday Name]	[No.]	[No.]	[No.]

Note: Compensation for work on holidays will be given as per applicable state holiday rules and company policy.

Maintained by
[HR Name]

Verified by
[Authorised Signatory]

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What this template includes

Holiday name and date – which holiday
Holiday type – national, festival, restricted
Approval reference – authorised work only
Hours worked – compensation basis
Compensation chosen – substitute holiday, comp-off or wages
Date compensation given – closes the record

When to use it

Plants and essential services running on holidays
Retail and hospitality open on festivals
Year-end or audit work on declared holidays
Reconciling holiday compensation before payroll

How to customise this template

1List the year's holidays from your holiday calendar
2Add the compensation options your policy and state rules allow
3Add a consent column if needed
4Keep one page per holiday for large units

HR tips

Plan holiday duty in advance with volunteers where possible
Check state rules on national and festival holiday compensation
Close each entry once compensation is given
Reconcile with payroll monthly

This template is a starting point. Review it against applicable labour laws, state Shops & Establishments or Factories rules, your standing orders and the national and festival holiday rules of your state, and consult a legal adviser where needed.

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Frequently asked questions

What should employees get for working on a holiday?+

Compensation such as holiday wages, a substitute holiday or comp-off, as provided by applicable state holiday rules and company policy.

What is the difference between a holiday and weekly off register?+

This register covers declared holidays; weekly off work is usually tracked through weekend work approvals and the comp-off register.

Who should approve holiday work?+

The department head should approve in advance, with HR recording it.

All 50 attendance & time management →

[Company Logo][Company Name]

ATTENDANCE REGISTER

Name of Establishment:: [Company Name]
Address:: [Company Address]
Registration No.:: [Registration Number]
Month / Year:: [Month] / [Year]
Department:: [Department]

Sr. No.	Employee ID	Employee Name	Designation	Days 1–15 (codes)	Days 16–31 (codes)	Present Days	Leave Days	Absent Days	Paid Days
1	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
2	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
3	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
4	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
5	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]

Monthly Summary

Particulars	Count
Total employees on roll	[No.]
Total working days in month	[No.]
Weekly offs and holidays	[No.]
Employees with full attendance	[No.]

Certified that the above attendance has been verified against leave records and is correct to the best of our knowledge.

Attendance Register Format

Download .docx

[Company Logo][Company Name]

DAILY ATTENDANCE REGISTER

Establishment:: [Company Name]
Location / Gate:: [Work Location]
Date:: [DD/MM/YYYY]
Shift:: [General / A / B / C]
Shift Timing:: [HH:MM] to [HH:MM]

Sr. No.	Employee ID	Employee Name	Department	Time In	Signature (In)	Time Out	Signature (Out)	Remarks
1	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
2	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
3	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
4	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
5	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]

Day-end Summary

Total on Roll	Present	On Leave	Absent	Late Arrivals
[No.]	[No.]	[No.]	[No.]	[No.]

Instructions: Each employee must sign personally at entry and exit. Proxy signing is not permitted. Any missed entry should be reported to the supervisor the same day.

Shift Supervisor
[Supervisor Name]
Time: [HH:MM]

Received by HR
[HR Name]
Date: [Date]

Daily Attendance Register

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[Company Logo][Company Name]

SITE ATTENDANCE REGISTER – COMPANY EMPLOYEES

Company:: [Company Name]
Site / Project:: [Site Name] – [Project Code]
Client:: [Client Name]
Site In-charge:: [Site Engineer Name]
Date:: [DD/MM/YYYY]

Sr. No.	Employee ID	Employee Name	Trade / Role	Time In	Time Out	PPE Issued (Y/N)	Safety Induction (Y/N)	Signature
1	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
2	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
3	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
4	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
5	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]

Daily Summary

Deployed	Present	Absent	On Leave	Toolbox Talk Held (Y/N)
[No.]	[No.]	[No.]	[No.]	[Y/N]

Site rules: Every employee must wear helmet, safety shoes and other prescribed PPE at all times. Report any incident or near miss to the site in-charge immediately.

Site In-charge
[Site Engineer Name]
Time: [HH:MM]

Received by HR
[HR Name]
Date: [Date]

Site Employee Attendance Register

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[Company Logo][Company Name]

VISITOR REGISTER

Premises:: [Company Name] – [Work Location]
Date:: [DD/MM/YYYY]
Maintained by:: [Reception / Security]

Privacy note: Visitor details are collected only for security and safety and will be kept confidential. Record ID type and last 4 digits only.

Sr. No.	Visitor Name	Company / From	Mobile	Purpose	Person to Meet	ID Type (last 4 digits)	Badge No.	Time In	Time Out	Visitor Signature	Host Signature
1	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]
2	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]
3	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]
4	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]
5	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]

Instructions for Visitors

Wear the visitor badge at all times and return it on exit.
Remain with your host in work areas.
Follow safety instructions and assemble at the marked point in an emergency.
Photography is not permitted without permission.

Reviewed by
[Admin In-charge]
Date: [Date]

Visitor Attendance Register

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[Company Logo][Company Name]

TRAINING ATTENDANCE REGISTER

Programme Title:: [Training Programme]
Trainer / Faculty:: [Trainer Name]
Date:: [DD/MM/YYYY]
Time / Duration:: [HH:MM] to [HH:MM] ([No.] hours)
Venue / Mode:: [Venue / Online]
Organised by:: [Department]

Sr. No.	Employee ID	Employee Name	Designation	Department	Sign-in	Sign-out	Assessment Score	Signature
1	[Employee ID]	[Employee Name]	[Designation]	[Department]	[HH:MM]	[HH:MM]	[Score]	[Signature]
2	[Employee ID]	[Employee Name]	[Designation]	[Department]	[HH:MM]	[HH:MM]	[Score]	[Signature]
3	[Employee ID]	[Employee Name]	[Designation]	[Department]	[HH:MM]	[HH:MM]	[Score]	[Signature]
4	[Employee ID]	[Employee Name]	[Designation]	[Department]	[HH:MM]	[HH:MM]	[Score]	[Signature]
5	[Employee ID]	[Employee Name]	[Designation]	[Department]	[HH:MM]	[HH:MM]	[Score]	[Signature]

Session Summary

Nominated	Attended	Absent	Average Score	Feedback Rating
[No.]	[No.]	[No.]	[Score]	[Rating]

Topics covered
Make-up session planned for absentees on

Certified that the above employees attended the training programme as recorded.

Training Attendance Register

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[Company Logo][Company Name]

MONTHLY ATTENDANCE SHEET

Company:: [Company Name]
Department / Team:: [Department]
Month:: [Month Year]
Attendance Cycle:: [DD/MM/YYYY] to [DD/MM/YYYY]
Total Days in Cycle:: [No.]

Employee ID	Employee Name	Week 1	Week 2	Week 3	Week 4	Week 5	Late Marks	OT Hours (Approved)	Paid Leave	LOP Days	Paid Days	Remarks
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]

Leave Breakup

Employee Name	Casual Leave	Sick Leave	Earned Leave	Comp-Off	On Duty
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]

Notes for Payroll

Paid days = present days + paid leave + weekly offs + paid holidays.
Overtime is paid as per applicable law and company policy, only for hours approved in writing.
Any correction after submission must be raised through an attendance regularisation form.

Template · Word

Monthly Attendance Sheet

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[Company Logo][Company Name]

EMPLOYEE ATTENDANCE SHEET

Company:: [Company Name]
Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Reporting Manager:: [Reporting Manager]
Month:: [Month Year]
Standard Shift:: [09:30] to [18:30]

Date	Day	In-Time	Out-Time	Break (mins)	Net Hours	Status (P/L/H/WO/HD)	Remarks
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]

Monthly Totals

Item	Total
Days present	[No.]
Leave days (type)	[No. / Type]
Total net hours	[Hours]
Late arrivals	[No.]

I confirm that the entries above are a true record of my attendance for the month.

Employee
[Employee Name]
Date: [Date]

Verified by
[Reporting Manager]
Date: [Date]

Template · Word

Employee Attendance Sheet

Download .docx

[Company Logo][Company Name]

BIOMETRIC ATTENDANCE CORRECTION FORM

Company:: [Company Name]
Form No.:: [Reference Number]
Date of Request:: [Date]

Section A: Employee Details

Employee Name
Employee ID
Designation
Department
Reporting Manager
Biometric / Card ID

Section B: Correction Details

Date	Punch Type (In/Out/Both)	Time Recorded	Actual Time	Location / Gate
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]

Section C: Reason

Form · Word

Biometric Attendance Correction Form

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Holiday Attendance Register

Preview of the register

Holiday-wise Summary

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

Related HR templates