Free register template · Word

Visitor Attendance Register

A visitor attendance register records everyone who enters the premises who is not an employee: candidates, vendors, clients and guests. Reception or security keeps it to log the purpose of visit, the host, time in and out, badge number and ID type, supporting security and emergency headcounts.

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[Company Logo][Company Name]

VISITOR REGISTER

Premises:: [Company Name] – [Work Location]
Date:: [DD/MM/YYYY]
Maintained by:: [Reception / Security]

Privacy note: Visitor details are collected only for security and safety and will be kept confidential. Record ID type and last 4 digits only.

Sr. No.	Visitor Name	Company / From	Mobile	Purpose	Person to Meet	ID Type (last 4 digits)	Badge No.	Time In	Time Out	Visitor Signature	Host Signature
1	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]
2	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]
3	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]
4	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]
5	[Visitor Name]	[Company]	[Mobile Number]	[Interview / Meeting / Delivery]	[Employee Name]	[ID – XXXX]	[No.]	[HH:MM]	[HH:MM]	[Signature]	[Signature]

Instructions for Visitors

Wear the visitor badge at all times and return it on exit.
Remain with your host in work areas.
Follow safety instructions and assemble at the marked point in an emergency.
Photography is not permitted without permission.

Reviewed by
[Admin In-charge]
Date: [Date]

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What this template includes

Visitor and company name – who came
Purpose and host – reason for entry
ID type (not full number) – privacy-friendly verification
Badge or pass number – return control
In and out time – who is still inside
Host signature – confirms the visit
Safety briefing flag – for plants and sites

When to use it

Office receptions and factory gates
Interview days with many candidates
Vendor and courier entries
Sites needing visitor safety briefings

How to customise this template

1Decide what ID you check and record only the type or last 4 digits
2Add a vehicle number column for gates
3Add a laptop/material declaration column if needed
4Add a data-privacy line at the top

HR tips

Do not write full Aadhaar numbers in the register
Collect badges before visitors leave
Escort visitors in restricted areas
Use the register for headcount in evacuation

For HR & hiring managers

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Frequently asked questions

What details should a visitor register have?+

Date, visitor name, company, contact, purpose, person to meet, ID type, badge number, time in and out and signature.

Can we record Aadhaar number of visitors?+

Avoid recording full Aadhaar numbers. Note the ID type and, if needed, only the last four digits.

Who maintains the visitor register?+

Reception or security at the entry point, reviewed periodically by admin.

All 50 attendance & time management →

[Company Logo][Company Name]

ATTENDANCE REGISTER

Name of Establishment:: [Company Name]
Address:: [Company Address]
Registration No.:: [Registration Number]
Month / Year:: [Month] / [Year]
Department:: [Department]

Sr. No.	Employee ID	Employee Name	Designation	Days 1–15 (codes)	Days 16–31 (codes)	Present Days	Leave Days	Absent Days	Paid Days
1	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
2	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
3	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
4	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]
5	[Employee ID]	[Employee Name]	[Designation]	[P/A/L codes]	[P/A/L codes]	[No.]	[No.]	[No.]	[No.]

Monthly Summary

Particulars	Count
Total employees on roll	[No.]
Total working days in month	[No.]
Weekly offs and holidays	[No.]
Employees with full attendance	[No.]

Certified that the above attendance has been verified against leave records and is correct to the best of our knowledge.

Attendance Register Format

Download .docx

[Company Logo][Company Name]

DAILY ATTENDANCE REGISTER

Establishment:: [Company Name]
Location / Gate:: [Work Location]
Date:: [DD/MM/YYYY]
Shift:: [General / A / B / C]
Shift Timing:: [HH:MM] to [HH:MM]

Sr. No.	Employee ID	Employee Name	Department	Time In	Signature (In)	Time Out	Signature (Out)	Remarks
1	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
2	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
3	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
4	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]
5	[Employee ID]	[Employee Name]	[Department]	[HH:MM]	[Signature]	[HH:MM]	[Signature]	[Late / On Duty / Early Leave]

Day-end Summary

Total on Roll	Present	On Leave	Absent	Late Arrivals
[No.]	[No.]	[No.]	[No.]	[No.]

Instructions: Each employee must sign personally at entry and exit. Proxy signing is not permitted. Any missed entry should be reported to the supervisor the same day.

Shift Supervisor
[Supervisor Name]
Time: [HH:MM]

Received by HR
[HR Name]
Date: [Date]

Daily Attendance Register

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[Company Logo][Company Name]

SITE ATTENDANCE REGISTER – COMPANY EMPLOYEES

Company:: [Company Name]
Site / Project:: [Site Name] – [Project Code]
Client:: [Client Name]
Site In-charge:: [Site Engineer Name]
Date:: [DD/MM/YYYY]

Sr. No.	Employee ID	Employee Name	Trade / Role	Time In	Time Out	PPE Issued (Y/N)	Safety Induction (Y/N)	Signature
1	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
2	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
3	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
4	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]
5	[Employee ID]	[Employee Name]	[Supervisor / Electrician / Fitter]	[HH:MM]	[HH:MM]	[Y/N]	[Y/N]	[Signature]

Daily Summary

Deployed	Present	Absent	On Leave	Toolbox Talk Held (Y/N)
[No.]	[No.]	[No.]	[No.]	[Y/N]

Site rules: Every employee must wear helmet, safety shoes and other prescribed PPE at all times. Report any incident or near miss to the site in-charge immediately.

Site In-charge
[Site Engineer Name]
Time: [HH:MM]

Received by HR
[HR Name]
Date: [Date]

Site Employee Attendance Register

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[Company Logo][Company Name]

TRAINING ATTENDANCE REGISTER

Programme Title:: [Training Programme]
Trainer / Faculty:: [Trainer Name]
Date:: [DD/MM/YYYY]
Time / Duration:: [HH:MM] to [HH:MM] ([No.] hours)
Venue / Mode:: [Venue / Online]
Organised by:: [Department]

Sr. No.	Employee ID	Employee Name	Designation	Department	Sign-in	Sign-out	Assessment Score	Signature
1	[Employee ID]	[Employee Name]	[Designation]	[Department]	[HH:MM]	[HH:MM]	[Score]	[Signature]
2	[Employee ID]	[Employee Name]	[Designation]	[Department]	[HH:MM]	[HH:MM]	[Score]	[Signature]
3	[Employee ID]	[Employee Name]	[Designation]	[Department]	[HH:MM]	[HH:MM]	[Score]	[Signature]
4	[Employee ID]	[Employee Name]	[Designation]	[Department]	[HH:MM]	[HH:MM]	[Score]	[Signature]
5	[Employee ID]	[Employee Name]	[Designation]	[Department]	[HH:MM]	[HH:MM]	[Score]	[Signature]

Session Summary

Nominated	Attended	Absent	Average Score	Feedback Rating
[No.]	[No.]	[No.]	[Score]	[Rating]

Topics covered
Make-up session planned for absentees on

Certified that the above employees attended the training programme as recorded.

Training Attendance Register

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[Company Logo][Company Name]

HOLIDAY ATTENDANCE REGISTER

Establishment:: [Company Name]
Location:: [Work Location]
Year:: [Year]

Sr. No.	Holiday Name	Holiday Date	Holiday Type	Employee ID	Employee Name	Approval Ref.	Hours Worked	Compensation (Wages / Substitute Holiday / Comp-Off)	Date Given	HR Initials
1	[Holiday Name]	[DD/MM/YYYY]	[National / Festival / Declared]	[Employee ID]	[Employee Name]	[Reference Number]	[Hours]	[Option]	[DD/MM/YYYY]	[Initials]
2	[Holiday Name]	[DD/MM/YYYY]	[National / Festival / Declared]	[Employee ID]	[Employee Name]	[Reference Number]	[Hours]	[Option]	[DD/MM/YYYY]	[Initials]
3	[Holiday Name]	[DD/MM/YYYY]	[National / Festival / Declared]	[Employee ID]	[Employee Name]	[Reference Number]	[Hours]	[Option]	[DD/MM/YYYY]	[Initials]
4	[Holiday Name]	[DD/MM/YYYY]	[National / Festival / Declared]	[Employee ID]	[Employee Name]	[Reference Number]	[Hours]	[Option]	[DD/MM/YYYY]	[Initials]
5	[Holiday Name]	[DD/MM/YYYY]	[National / Festival / Declared]	[Employee ID]	[Employee Name]	[Reference Number]	[Hours]	[Option]	[DD/MM/YYYY]	[Initials]

Holiday-wise Summary

Holiday	Employees Worked	Compensated	Pending
[Holiday Name]	[No.]	[No.]	[No.]
[Holiday Name]	[No.]	[No.]	[No.]
[Holiday Name]	[No.]	[No.]	[No.]

Note: Compensation for work on holidays will be given as per applicable state holiday rules and company policy.

Maintained by
[HR Name]

Verified by
[Authorised Signatory]

Holiday Attendance Register

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[Company Logo][Company Name]

MONTHLY ATTENDANCE SHEET

Company:: [Company Name]
Department / Team:: [Department]
Month:: [Month Year]
Attendance Cycle:: [DD/MM/YYYY] to [DD/MM/YYYY]
Total Days in Cycle:: [No.]

Employee ID	Employee Name	Week 1	Week 2	Week 3	Week 4	Week 5	Late Marks	OT Hours (Approved)	Paid Leave	LOP Days	Paid Days	Remarks
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]
[Employee ID]	[Employee Name]	[Days present]	[Days present]	[Days present]	[Days present]	[Days present]	[No.]	[Hours]	[No.]	[No.]	[No.]	[Remarks]

Leave Breakup

Employee Name	Casual Leave	Sick Leave	Earned Leave	Comp-Off	On Duty
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]
[Employee Name]	[No.]	[No.]	[No.]	[No.]	[No.]

Notes for Payroll

Paid days = present days + paid leave + weekly offs + paid holidays.
Overtime is paid as per applicable law and company policy, only for hours approved in writing.
Any correction after submission must be raised through an attendance regularisation form.

Template · Word

Monthly Attendance Sheet

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[Company Logo][Company Name]

EMPLOYEE ATTENDANCE SHEET

Company:: [Company Name]
Employee Name:: [Employee Name]
Employee ID:: [Employee ID]
Designation:: [Designation]
Reporting Manager:: [Reporting Manager]
Month:: [Month Year]
Standard Shift:: [09:30] to [18:30]

Date	Day	In-Time	Out-Time	Break (mins)	Net Hours	Status (P/L/H/WO/HD)	Remarks
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]
[DD/MM/YYYY]	[Day]	[HH:MM]	[HH:MM]	[Mins]	[Hours]	[Status]	[Remarks]

Monthly Totals

Item	Total
Days present	[No.]
Leave days (type)	[No. / Type]
Total net hours	[Hours]
Late arrivals	[No.]

I confirm that the entries above are a true record of my attendance for the month.

Employee
[Employee Name]
Date: [Date]

Verified by
[Reporting Manager]
Date: [Date]

Template · Word

Employee Attendance Sheet

Download .docx

[Company Logo][Company Name]

BIOMETRIC ATTENDANCE CORRECTION FORM

Company:: [Company Name]
Form No.:: [Reference Number]
Date of Request:: [Date]

Section A: Employee Details

Employee Name
Employee ID
Designation
Department
Reporting Manager
Biometric / Card ID

Section B: Correction Details

Date	Punch Type (In/Out/Both)	Time Recorded	Actual Time	Location / Gate
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]
[DD/MM/YYYY]	[In/Out]	[HH:MM or Missing]	[HH:MM]	[Work Location]

Section C: Reason

Form · Word

Biometric Attendance Correction Form

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Visitor Attendance Register

Preview of the register

Instructions for Visitors

What this template includes

When to use it

How to customise this template

HR tips

Hire top talent from BetterJobs

Frequently asked questions

Related HR templates